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HomeMy WebLinkAbout06-26-00 Minutes SS MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION HELD JUNE 26, 2000 CALL TO ORDER Mayor Vandergrift called the Special Session to order at 7:00 p.m. in the Commission Chambers. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell (arrived at 7:30), Johnson, and Parker. Also present were City Manager Shapiro, City Clerk Grafton, Finance Director Horton, Finance Supervisor Carter, and Budget Analyst Brosonski. ABSENT: None CONSENT AGENDA The consent agenda consisted of items 1 and 2. Commissioner Anderson. seconded by Commissioner Parker. moved to approve the consent agenda as presented. Motion carried 4-0. Commissioner Howell was not present. 1. Approval and Authorization for Mayor and City Clerk to Execute Dorwood Final Plat. (City Engineer/Utilities Director Shira) · Presentation of this plat was scheduled for June 20 but was delayed pending the completion of the survey. Details are now finished and Staff recommends approval. 2. Approval and Authorization for Mayor and City Clerk to Execute Necessary Documents for Maguire Road Widening Project - Non-Exclusive Temporary Easement Agreement from Centex Homes. (Assistant City Attorney Doty) · Based on the Project Design by PEC, the City needs a Non-Exclusive Temporary Easement on property owned by Centex Homes. Staff recommends the payment of $250.00 to Centex Homes to cover their costs incurred in reviewing and finalizing the agreement. DISCUSSION OF CAPITAL IMPROVEMENT PROGRAM City Manager Shapiro advised that the CIP and Capital Projects listing were planning documents. While the information in the CIP book was put together in May, some of the capital projects were researched in June, so in those cases the amounts were a guestimate. He then explained the ranking: 0 - project is currently in process, 1 - highest need, 2 - not affordable at this point, 3 - funds cannot be determined at this time. As in the past, the Commission reviewed the CIP page by page, and City Manager Shapiro responded to questions. On certain items, specific directions were given and those are listed below. Commissioner Anderson suggested that the different aspects of cash management be discussed at a later date. Page 1 item 2 - Re-Roof Maguire House. Mayor Vandergrift asked if there is a warranty on the roof, as it did not last very long. Mr. Shapiro replied that there was not and when City Commission Special Session June 26, 2000 replaced it would not be a shake roof. Commissioner Anderson suggested that the building be called a museum, thus opening up avenues for grants. Page 1 item 4 - Re-Carpet City Hall. After a discussion about steam cleaning, Mayor Vandergrift again suggested a carpet runner in the lobby and asked that the doors to the Chambers be fixed to open and close quietly. Page 1 item 11 - Fire Station #1 - Design. Commissioner Anderson asked if there would be employee input on the design of the new buildings. Mr. Shapiro advised that the needs of the occupants are being studied by the architects and would be incorporated. Page 2 item 39 - Brick Restoration on Floral from Kissimmee to Bluford. Was ranked 1. Without objection, Commission changed it to rank 2. Page 3 Commissioner Parker asked where the sidewalks for the Beech Recreation Center are. Mr. Shapiro said they are working on the figures now and they will be provided before the budget meetings. Page 3 item 49 - Sidewalk on Security Cir. from N. Lakewood to Mobile Lane. Mr. Shapiro said that the list of sidewalks was brought forward from last year. He asked the Commission to decide which sidewalks they wished to consider with the level of funding available in this budget year. Mayor Vandergrift suggested that staff get citizen input on new sidewalks before they are scheduled. Mr. Shapiro stated for the record, the sidewalks will be ready for Citrus Elementary School in August. Commissioner Howell arrived at 7:30 p.m. and Mayor Vandergrift asked if he wished to address any items on the first three pages. Since he did not, discussion proceeded to page 4. There was a lengthy discussion regarding which roads should be resurfaced. Recess 7:45 - 7:50 p.m. Pages 4 and 5 - Mr. Shapiro asked that the Commissioners each make a list of the roads that are of concern to them and staff would put a figure on each one. Commissioner Johnson asked for alternate asphalt on Lyle Street. Page 7 item 133 - Playground Equipment (Beech Center). Commissioner Anderson asked about handicap accessible equipment. Mr. Shapiro pointed out that handicap ramps to get to the facility would be a different matter from handicap recreation facilities. He added that funds are not yet available for regular equipment, and handicap equipment is not yet on the list. During further discussion it was agreed that it would be appropriate 2 City Commission Special Session June 26,2000 to coordinate with the School Board and Orange County for special handicap facilities, possibly on the Coke property. Page 7 item 140 - Grubbing, Cleaning, Seeding and Irrigation at South Park. Commissioner Anderson suggested that the wells be located strategically. Page 8 - South Park Playground and Equipment. Mr. Shapiro explained that these items are for the school and there would be meetings at Lake Whitney School with the Recreation Board, the planning group and this Commission to make the decisions for this 15 acre parcel. Page 9 item 167 - City Hall Ditch. Mayor Vandergrift advised there may be some retro-fit drainage grants available to build dams and make holding ponds. Commissioner Anderson said he objected to the alum treatment system. Page 10 item 180 - Modify WWTP to A WT Process. Commissioner Anderson asked that a legend be made available if acronyms are going to be used in reports such as this. (A WT is Advanced Water Treatment.) Page 11 items 192 through 196 - Maguire Road Phases 1, 2, 3 and 4. Mr. Shapiro advised that these items should be ranked 0 as they are currently under construction. Page 22 item 75 - Boxing Ring/Casters. Commissioner Howell said he had been working with Recreation Director Nordquist, Community Relations Director Shira, and Chief Mark for a boxing program. Mr. Shapiro said the program was a preventative maintenance program for youths in trouble and the grant had been applied for. He said it was well on its way, but was stopped by defunding when the governor vetoed the bill. Commissioner Howell suggested that the program could still be effective without the grant by coordinating with neighboring cities and Orange County. He said he would make copies of the material he had for the Commission. Recess 8:43 - 8:55 p.m. Mr. Shapiro advised that the report is not back regarding take home cars, but he will present it when it comes in. Page 14 item 20 - Motorcycles. Mr. Shapiro advised that the need for this item is stronger now and will be necessary next year. Page 25 items 4, 5, 6 - Personal Computers. Mr. Shapiro advised that these items should be deleted. 3 City Commission Special Session June 26, 2000 Page 26 Commissioner Anderson asked Information Systems Manager to do an analysis regarding the programs on each computer vs the tasks performed by the user in order to save money in licensing. There were no further changes in the rankings as the rest of the CIP was reviewed. Mayor Vandergrift said the CIP would be easier to review if the ongoing projects were lumped together, then top priority items, then those proposed for later years. Mr. Shapiro said it would be possible to present them both ways. Mayor Vandergrift. seconded by Commissioner Parker. moved to approve the Capital Improvement Program with the rankings in agreement with City Manager Shapiro's rankings with the exception of the changes in rankings as discussed to item 39 from 1 to 2. changing items 192. 193. 194. 195. and 196 to O. and deleting items 4. 5. and 6 on page 25. Motion carried 5-0. DISCUSSION OF CAPITAL PROJECTS As the hour was late, City Manager Shapiro asked Commission to review the items in this report for future reference. ADJOURNMENT The meeting adjourned at 9:55 p.m. Attest: APPROVED City of Ocoee j /' I S)~i~^(~ S. Scott Vandergrift, Mayor 4