HomeMy WebLinkAbout09-05-00 Minutes
MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING
HELD SEPTEMBER 5, 2000
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission
Chambers. Commissioner Anderson led in prayer and Mrs. Frances Watts led the Pledge of
Allegiance to the Flag. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners. Anderson, Howell, Johnson, and Parker.
Also present were City Manager Shapiro, City Attorney Rosenthal, Assistant City Attorney
Doty, Building/Zoning Official Velie, Buyer Tolbert, City Clerk Grafton, City Engineer
fUtilities Director Shira, Assistant City Engineer Wheeler, Community Relations/Projects
Director Shira, Finance Director Horton, Assistant Fire Chief Firstner, Human Resources
Director Psaledakis, Information Systems Manager Ross, Planning Director Wagner, Capital
Projects/Transportation Planner Friel, Principal Planner Lewis, Public Works Director Smith,
Recreation Director Nordquist, Zoning Coordinator Harper, and Traffic Consultant Blanton.
ABSENT: None
PRESENTATIONS AND PROCLAMATIONS
PROTECT OCOEE'S WATER RESOURCES (POWR)
Community Relations/Projects Director Shira presented a report on the status of the
campaign to conserve the water supply. She advised the plan presented in May is now being
implemented, and she described the many different ways the public will have an opportunity to
learn. POWR team members Pat Cornell and Jeanne Washington distributed samples of the
material provided for the children in the schools. Mrs. Shira said she met with St. John's
River Water Management District last week and they are interested in assisting with the
campaign and are impressed with the City's efforts to educate the public and conserve water.
Mayor Vandergrift thanked Mrs. Shira and her team for the presentation and their efforts.
OCOEE POLICE EXPLORERS
Mayor Vandergrift read a letter from Paul A. Kinser, Provost West Campus, commending
Police Officer Stone for his diligence in his college classes and for making the Dean's List at
Valencia Community College.
Police Officer David Stone introduced the Explorers and then presented a plaque of
appreciation to Detective Bernard Williams in recognition of his tireless work with the group
in the past. Officer Stone gave a brief history of the Explorers, noting that one in particular
had been outstanding help, and he promoted her to Explorer Lieutenant as a part of this
presentation. Officer Stone thanked several organizations for their contributions as well. Marj
Johnston of the Ocoee Rotary Club, Art Johnstone of Ocoee Tire, and Kay Behrens of West
Oaks Mall were present to accept this acknowledgement.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, D, and E. 1, 2, 3, and 4.
Ocoee City Commission Regular Meeting
September 5, 2000
Staff pulled item C prior to the meeting:
C. Approval and Authorization to Declare Certain Items Surplus and to Schedule the
City's Surplus Auction for Saturday, September 23, 2000 at 9:00 a.m. (BUYER TOLBERT)
· The auction will be held at the Public Works Facility at 370 Enterprise Street. Item number 136 (water
meters) will be sold as scrap back to the manufacturer and the proceeds returned to the Water /w astewater
Fund. Item numbers 150-171 (telephone system) will be sold to Sprint or another governmental entity.
Commissioner Anderson. seconded bv Commissioner Parker. moved to aoorove items A. B.
D. and E.1.2. 3. and 4 of the consent agenda as presented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of August
15, 2000, Special Sessions of August 15, 2000 and August 28, 2000 and Budget Work
Sessions of August 14, August 17, and August 24, 2000. (CITY CLERK GRAFrON)
B. Approval and Authorization to Transfer $500.00 from the Vignetti Floor Tile Project
Account into the Vignetti Softball Field Screening Account. (RECREATION DIRECTOR
NORDQUIST)
· The screening installed between the outfield fences and the residences at Vignetti Park softball fields
was authorized in this fiscal year's budget. The low bid received was $4500 from Modern Lighting but a
total of only $4000 was budgeted for the project. Unused funds available for transfer are in the Vignetti
Floor Tile account.
C. PULLED
D. Approval of Emergency Purchase Order for Repair of the Transmission on Engine
One by Florida Detroit Diesel-Allison at $11,712.26. (FIRE CHIEF STROSNIDER)
· The engine was totally disabled due to a breakdown and failure of the transmission. Funds for the
repairs have been taken from the existing operating Fire Department budget.
E. Reappointment of Members to Boards. (City Clerk Grafton)
The following members are willing to serve another term should you wish to reappoint them:
1. CACOPD - Mr. Richard Davis for term to end September 1, 2003.
2. General Employees' Retirement Trust Fund Board of Trustees - Mr. Thomas Ison
for term to end September 30, 2002.
3. Police Officers' and Firefighters' Retirement Trust Fund Board of Trustees - Mrs.
Nora Gledich for term to end September 30,2002.
4. Gordon Applegate, Mary E. Barber, Jim Beech, and Carleen Bryant for terms to
end October 1, 2002
COMMENTS FROM CITIZENS/PUBLIC
There were no citizen comments at this time.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
There were no announcements other than the early elections results, which Commissioner
Howell read.
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Ocoee City Commission Regular Meeting
September 5, 2000
PUBLIC HEARINGS
SECOND READING OF ORDINANCES
ORDINANCE No. 2000-22, AMENDMENT TO THE LAND DEVELOPMENT CODE PERTAINING TO
METAL-SKINNED BUILDINGS AND STRUCTURES. (PLANNING DIRECTOR WAGNER)
City Attorney Rosenthal read the title only of the Ordinance.
Planning Director Wagner gave the staff report, advising staff had modified the Code to
accommodate smaller businesses who found it difficult because of the cost. This modification
allows, in 1-1 and 1-2 zoning districts, for the rear of a building or structure and 80 percent of
each side of a building or structure not facing a public or private road to be metal-skinned.
Mr. Wagner said that both Planning and Zoning Commission and Staff recommended adoption
of the Ordinance.
The public hearing was opened.
R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked about the strength of such buildings.
Mr. Wagner responded that this has to do with the covering, not the structure.
The public hearing was closed.
Commissioner Howell cautioned that, if the City does not allow them, the City should not
build them.
Commissioner Anderson. seconded by Commissioner Parker. moved to adopt Ordinance
No. 2000-22 to amend building design standards within the current Land Development Code.
Motion carried 5-0.
Ordinance No. 2000-23, Amending Chapter 21 of the Code - Purchasing. (FINANCE
DIRECTOR HORTON)
City Attorney Rosenthal read the title only of the Ordinance.
Finance Director Horton gave the staff report, advising this update of the purchasing policy
was the result of a committee review and the proposed changes are necessitated by growth.
The public hearing was opened and, as no one wished to speak, was closed.
During the discussion on this Ordinance, Commissioner Johnson asked how many bids have
come in to Commission between lOK and 15K, and how many other like-sized cities do this.
Mayor Vandergrift suggested doing away with the ordinance and adopting a policy instead.
Commissioner Anderson asked how many cities have an ordinance instead of a policy, and
suggested a commissioner should sit on the committee that put the ordinance together. He
added he does not want to change from lOK to 15K until staff pays attention to the lOK limit
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Ocoee City Commission Regular Meeting
September 5,2000
before going ahead with the purchase or action. As the answers to the questions raised were
not readily available, the public hearing was reopened in order to table the hearing.
Commissioner Johnson. seconded bv Commissioner Anderson. moved to table the public
hearing until September 19. 2000 at 7:15 p.m. Motion carried 5-0.
ORDINANCE No. 2000-24, RESCINDING AND REPLACING TRAVEL ORDINANCE No. 93-20.
(CITY MANAGER SHAPIRO)
City Attorney Rosenthal read the title only of the Ordinance.
The public hearing was opened.
R.P. Mohnacky, 1820 Prairie Lake Boulevard, commented that with modern technology it
should not be necessary for the City Commission to leave town.
The public hearing was closed.
In the ensuing discussion, Mayor Vandergrift proposed a work session to review the details
rather than passing an ordinance, and he reopened the public hearing.
Mayor Vandergrift. seconded by Commissioner Anderson. moved to table the public
hearing and ask staff to look at coming back with a channel to revert back to a policy rather
than an ordinance for the travel policy. Motion lost 1-4 with Commissioners Anderson,
Howell, Johnson, and Parker voting no.
Commissioner Anderson raised the following questions:
1) Exhibit A.l - "A Travel Expense Report ... will be filed within 14 days..." - proposed a
change to 45 days in order to receive the itemized bill on the credit card.
2) Exhibit A.2 - ". ..Air travel, if necessary, shall be by tourist class..." - proposed rather an
upgradable coach class, with the traveler paying the difference if a higher class is
purchased, such as business or first class.
3) Exhibit A.3 - "Reimbursement for lodging will be on the basis of actual cost..." - proposed
tweaking this so that the traveler is not penalized for bringing his/her spouse when the
room rate is the same for single or double occupancy.
4) Exhibit A. 3 - "No reimbursement will be provided for expenses.. .in-room food/beverage
bars." - noted that sometimes the restaurants are closed and the only food available is in the
food bar in the room.
5) Exhibit A.4 - "... the traveler shall be allowed one personal telephone call reimbursed per
day. . ." - proposed consideration be given that representatives of the City who are also in
business would need to make more than one phone call and would also need to
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Ocoee City Commission Regular Meeting
September 5,2000
communicate through e-mail.
6) Exhibit A.lO - "All advances shall be accounted for within 10 days..." - proposed a change
to 45 days after completion of the authorized travel.
Discussion ensued regarding the changes each would wish to see in the policy and it became
apparent that more time would be needed for discussion than would be available during this
meeting.
Commissioner Howell. seconded by Commissioner Anderson. moved to table the public
hearing and schedule a work session before reconvening the public hearing. Motion carried 5-
Q.
RECESS 8:25 - 8:35 P.M.
Planning Director Wagner announced he had been working with Orange County on the Joint
Planning Area as it relates to cell towers and the County will hold a public hearing on cell
towers September 19 at 10:00 a.m.
W AL-MART SUPERCENTER
SPECIAL EXCEPTION - TIRE LUBE EXPRESS. (PLANNING DIRECTOR WAGNER)
Planning Director Wagner gave the staff report, noting that the same report would serve for
all three of the Wal-Mart public hearings. He displayed the site on the overhead, and
described the parcel as an approximately 36 acre site located at the southwest corner of State
Road 50 and Blackwood Avenue. As it is located in the Highway 50 Activity Center it is
required to conform to those upgraded commercial and industrial development regulations.
The two main components of the project are the 213,000 sq. ft Supercenter Building itself,
(including the grocery store, the retail store, the bank) and the Tirelube Express which is in the
category of service stations, and as such, in C-2 zoning requires a special exception. Around
the site along Highway 50 and Blackwood Avenue are five outparcels. The two outparcels on
Blackwood have been voluntarily limited to professional office use. The three outparcels on
Highway 50 will be allowed to develop typical C-2 uses; however, Wal-Mart has voluntarily
limited those uses to preclude car lots, boat lots, pawn shops, and, in addition, lot 4 is further
restricted from having the development of an automobile service station or convenience store.
He said that most of the past three years have been spent analyzing traffic issues and as a result
of that, Wal-Mart will mitigate its traffic impact so as not to adversely impact the roadways.
There are multiple accesses on each roadway, so that the traffic will not be concentrated on
anyone site. Mr. Wagner discussed the various traffic improvements to be undertaken by
Wal-Mart at their own expense, and he said, in addition, Wal-Mart will be paying over one
million dollars in transportation impact fees. Mr. Wagner listed various other enhancements,
such as a water feature in the pond, architecturally integrated site program, upgraded
landscaping, an outdoor patio, pedestrian walkways, a landscaped cart corral, site lighting
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Ocoee City Commission Regular Meeting
September 5, 2000
providing a safe illumination intensity while limiting glare, and stormwater retention ponds are
designed as site features.
Wal-Mart is requesting certain waivers:
1) The computation of parking based upon gross leasable area versus gross square footage
2) There are more than two outparcels in a row and more than 50% of the roadway frontage
taken up by outparcels
3) The ability to provide a greater amount of wall signage on the front of the building
4) The ability to consolidate landscaping within the interior of the Wal-Mart parking lot to set
up a more significant internal buffer
5) The ability to reduce building setback along Blackwood Avenue.
Mr. Wagner reported the Development Review Committee recommended approval of the
project; the Planning and Zoning Commission recommended approval in accordance with the
staff recommendation, with the stipulation that the City Commission address the issue of
alternative emergency access for Health Central from State Road 50.
City Attorney Rosenthal advised the Development Agreement is not a public hearing, but that
all of the comments for the first public hearing will carryover to the rest of the items
concerning Wal-Mart. Mr. Rosenthal said the main thrust of the Development Agreement
was to address the transportation and traffic issues and he described the details. Mr.
Rosenthal called attention to a supplemental memorandum which he had distributed just prior
to the meeting discussing the development of regional impact status of the Wal-Mart project.
Hal Kantor, Lowndes Drosdick Doster Kantor & Reed, representing Wal-Mart, said staff had
presented a very thorough report and that all the issues have been resolved. He said he wished
to add a few remarks regarding the architecture and he invited Boyd Rau, BRR Architects, to
discuss the architecture. Mr. Rau gave an overview of the building and compared their usual
product with the design to be put in Ocoee. Mr. Kantor said the project will be permitted in
December and be open for December 2001.
The public hearing was opened for the Tire Lube Express Special Exception.
Mr. Richard Irwin, President of Health Central, expressed appreciation for the architecture,
landscaping, and design of the Wal-Mart Supercenter. He thanked Wal-Mart for the
agreement they are entering into regarding the emergency access to the emergency room. He
reported that the Board of Trustees had agreed to provide the necessary land to the City of
Ocoee to improve access to Highway 50.
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Ocoee City Commission Regular Meeting
September 5, 2000
Ms. Christina Ruhland, 104 Third Avenue East, Windermere, congratulated Commission for
the beauty of the Wal-Mart, but said the landscaping appears to be an afterthought - with no
shade and one row of trees.
Mr. Mike Exchuch, Landscape Architect, explained that at maturity the trees would shade
50 % of the parking lot.
In the ensuing lengthy discussion, Commissioner Johnson stressed that the City must ensure
the trees will be maintained and he asked that another fountain or aerator be placed at the other
corner of Blackwood Avenue and Old Winter Garden Road.
Mr. Don McCuiston, 900 Nicole Boulevard, agreed with Ms. Ruhland and asked that there be
more vegetation and that it be maintained.
City Attorney Rosenthal advised that maintenance was addressed at the staff level and is part
of the Development Agreement.
R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked if there would be a clock in the clock
tower. Mr. Rosenthal responded that it was removed as a financial consideration.
Commissioner Anderson. seconded by Commissioner Howell. moved to aoprove the Tire
Lube Exoress special exceotion per staff recommendation. subiect to approval of the
Development Agreement. Motion carried 5-0.
PRELIMINARY SITE AND SUBDIVISION PLAN. (PLANNING DIRECTOR WAGNER)
The public hearing was opened, and City Attorney Rosenthal noted that the comments at the
first public hearing would apply to this public hearing as well. The public hearing was closed.
Commissioner Anderson. seconded by Commissioner Johnson. moved to aporove the
Preliminary Site Plan and Preliminary Subdivision Plan for Wal-Mart Supercenter. subiect to
the approval of the Development Agreement. plus adding an aerator at the Old Winter Garden
Road/Blackwood A venue intersection to match the one at Health Central. Motion carried 5-0.
Mr. Rosenthal said that will require a modification of the plan sheet to show the two aerators,
and that it could be incorporated into the final subdivision plan.
DEVELOPMENT AGREEMENT WITH W AL-MART STORES EAST, INC. (CITY ATTORNEY
ROSENTHAL)
City Attorney Rosenthal recommended approval.
Commissioner Howell. seconded by Commissioner Parker. moved to approve the
Development Agreement with Wal-Mart Stores East as set forth in the City Attorney's
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Ocoee City Commission Regular Meeting
September 5, 2000
memorandum of August 28. 2000 with the additional provisions regarding development of
regional impact as set forth in the City Attorney's memorandum of September 5. 2000 and
authorize execution thereof by the Mayor and City Clerk. Motion carried 5-0.
City Manager Shapiro said the final issue regards his memo regarding the agreement between
Health Central and Wal-Mart.
Commissioner Anderson. seconded by Commissioner Johnson. moved to contribute the sum
of $100.000 from Road Impact Fee funds to Health Central and the Health Central oroiect as a
result of Health Central's initial construction of Blackwood Avenue as a four-lane divided
road. their contribution of the right-of-way with a right-hand turn lane at Blackwood Avenue
and State Road 50. subiect to the City's receiot of road imoact fees from the Wal-Mart
Supercenter and subiect to such further administrative agreements as may be necessary between
the hospital and the City to make sure we properly get them the money. Motion carried 5-0.
OTHER BUSINESS
All of the items were taken out of agenda order:
ITEM VII H: RESOLUTION No. 2000-08, RELATING TO JOB DESCRIPTIONS. (HUMAN
RESOURCES DIRECTOR PSALEDAKIS)
Prior to the meeting, staff pulled this item from the agenda.
Commissioner Anderson asked to consider item VII R next:
ITEM VII R: REQUEST FOR WAGE AND CLASSIFICATION STUDY - P A YGRADES .
(Commissioner Anderson)
Commissioner Anderson said it was difficult to match up jobs with the report used this year
and he requested staff start now to do an analysis on jobs for next year. Human Resources
Director Psaledakis responded that she could work off the 1999 survey provided for the
Mayor.
RECESS 10:48 - 10:59 p.m.
ITEM VII C: WATSON OFFICE PLAZA WAIVER REQUEST RE PARKING SPACE (PROJECT No.
SS-2000-002). (CAPITAL PROJECTS/ TRANSPORTATION PLANNER FRIEL)
Capital Projects/Transportation Planner Friel gave the staff report, advising Watson Office
Plaza is requesting a waiver from parking be permitted, basing it on Gross Leasable Area
versus Gross Square Footage.
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Ocoee City Commission Regular Meeting
September 5, 2000
Commissioner Howell. seconded by Commissioner Anderson. moved to approve the
proposed waiver for the Watson Office Plaza in order to preserve the additional landscape
buffer. Motion carried 5-0.
ITEM VII F: RENEWAL OF AUDIT AGREEMENT WITH MCDIRMIT, DAVIS, PUCKETT AND
COMPANY. (FINANCE DIRECTOR HORTON)
Finance Director Horton was present to give the staff report which recommended approval of
the contract with McDirmitt, Davis, Puckett, and Company to provide auditing services and
requested the Mayor and City Clerk be authorized to execute all necessary documents.
Commissioner Johnson. seconded by Commissioner Parker. moved to approve staff
recommendation. Motion carried 5-0.
ITEM VII G: AUTHORIZATION FOR MAYOR AND CITY CLERK TO EXECUTE AGREEMENT
WITH ORANGE COUNTY SCHOOL BOARD FOR SCHOOL RESOURCE OFFICERS FOR THE 2000/01
SCHOOL YEAR. (POLICE CHIEF MARK)
Police Chief Mark was present to give the staff report recommending approval of the
agreement with the Orange County School Board to provide school resource officers for the
2000/01 school year.
Commissioner Howell. seconded by Commissioner Parker. moved to approve the staff
recommendation. Motion carried 5-0.
ITEM VII N: AUTHORIZATION FOR MAYOR AND CITY CLERK TO EXECUTE THE ONE YEAR
EXTENSION TO THE INTERLOCAL FIRE PROTECTION AGREEMENT WITH ORANGE COUNTY.
(FIRE CHIEF STROSNIDER)
Fire Chief Strosnider was present to give the staff report recommending approval of the one
year Joint Response Agreement with Orange County with (1) the agreement commencing on
October 1, 2000 and continuing until October 1, 2001, and (2) the Base compensation to the
City of Ocoee in the amount of $120,000 for which the County will receive up to 320
completed calls. Each call in excess of 320 will be paid $500 per call by the County and the
first 24 cancelled calls will not count as completed calls..
Commissioner Howell. seconded by Commissioner Parker, moved to approve the staff
recommendation. Motion carried 5-0.
ITEM VII P: SET DATE FOR SPECIAL SESSION RE FLORIDA AUTO AUCTION. (CITY ATTORNEY
ROSENTHAL)
Page 9 of 15
Ocoee City Commission Regular Meeting
September 5, 2000
Mayor Vandergrift. seconded by Commissioner Johnson. moved to call a special session for
Seotember 7.2000 at 7:30 p.m. or immediately following the already scheduled Budget
Special Session. Motion carried 5-0.
ITEM VII A: AUTHORIZATION FOR MAYOR AND CITY CLERK TO EXECUTE INTERLOCAL
AGREEMENT WITH WINTER GARDEN FOR PREPARATION OF A REGIONAL REUSE MASTER
PLAN. (CITY ENGINEER/UTILITIES DIRECTOR SHIRA)
City Engineer/Utilities Director Shira was present to give the staff report recommending
authorization for the Mayor and City Clerk to execute the Interlocal Agreement between Ocoee
and Winter Garden for preparation of a Regional Reuse Master Plan.
Mayor Vandergrift. seconded by Commissioner Johnson. moved to approve the staff
recommendation. Motion carried 5-0.
ITEM VII B: AUTHORIZATION FOR PURCHASE OF METER BOXES FROM U.S. FILTER
DISTRIBUTION USING THE EXISTING SEMINOLE COUNTY BID, WITH FUNDING IN THE
AMOUNT OF $43,380 FROM THE WATER DIVISION METER ACCOUNT. (CITY ENGINEER/UTILITIES
DIRECTOR SHIRA)
City Engineer/Utilities Director Shira was present to give the staff report recommending
authorization of the purchase of 300 15" x 27" boxes and lids at $102.00 each, and 213 15" x
17" boxes and lids at $60.00 each for a total of $43,380.00 with funding from the current
budget, water division meter account, using the open Seminole County bid.
Mayor Vandergrift. seconded by Commissioner Parker. moved to approve the staff
recommendation as presented. Motion carried 5-0.
ITEM VII D: SOUTH PARK MASTER PLAN WORK ORDER FROM SPILLIS CANDELA IN THE
AMOUNT OF $30,803. (PLANNING DIRECTOR WAGNER)
Planning Director Wagner was present to give the staff report recommending approval of the
Scope of Services to be accomplished by Spillis Candela for the South Park Master Plan
outlined in the report.
Commissioner Howell. seconded by Commissioner Johnson. moved to approve the staff
recommendation as presented. Motion carried 5-0.
ITEM VII E: DISCUSSION RE 2001 CITY CALENDAR PICTURE THEME. (COMMUNITY
RELATIONS/PROJECTS DIRECTOR SHIRA)
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Ocoee City Commission Regular Meeting
September 5, 2000
Community Relations/Projects Director Shira was present to give the staff report and
offered three subjects for the calendar theme: Recreation in Ocoee, Founders' Day, and Ocoee
families and their pets.
Commissioner Howell. seconded by Commissioner Parker. moved to use Recreation in
Ocoee as the theme for the 2001 calendar. Motion carried 5-0.
ITEM VII J: AUTHORIZATION FOR MAYOR TO EXECUTE THE FLORIDA RECREATION
DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT FOR BEECH MULTI-PURPOSE
FACILITY (F01343).(COMMUNITY RELATIONS/PROJECTS DIRECTOR SHIRA)
Community Relations/Projects Director Shira was present to give the staff report
recommending authorization for the Mayor to execute the agreement so that staff can forward
the necessary paperwork back to the state and acquire the funds.
Commissioner Anderson. seconded by Commissioner Howell. moved to aoprove the staff
recommendation. Motion carried 5-0.
ITEM VII K: AUTHORIZATION FOR MAYOR TO EXECUTE THE FLORIDA RECREATION
DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT FOR SOUTH PARK (F01342).
(COMMUNITY RELATIONS/PROJECTS DIRECTOR SHIRA)
Community Relations/Projects Director Shira was present to give the staff report
recommending authorization for the Mayor to execute the agreement so that staff can forward
the necessary paperwork back to the state and acquire the funds.
Commissioner Anderson. seconded by Commissioner Parker. moved to approve staff
recommendation. Motion carried 5-0.
ITEM VII I: AUTHORIZATION TO PURCHASE Two FLAIL MOWERS FROM ALAMO INDUSTRIAL
FOR $7,376.00 AND PIGGY-BACK ON THE STATE CONTRACT FOR $3,688 EACH. (PuBLIC WORKS
DIRECTOR SMITH)
Public Works Director Smith was present to give the staff report recommending approval of
the purchase of two flail mowers for $7,376.00 and piggy back on the state contract for
$3,688.00 each.
Commissioner Howell. seconded by Commissioner Johnson. moved to approve the staff
recommendation. Motion carried 5-0.
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Ocoee City Commission Regular Meeting
September 5, 2000
ITEM VII L: FOREST OAKS WATER TREATMENT PLANT IMPROVEMENTS - A WARD OF
CONSTRUCTION CONTRACT TO FLORIDA CONTRACTING COMPANY, INC., IN THE AMOUNT OF
$492,985.00. (ASSISTANT CITY ENGINEER WHEELER)
Assistant City Engineer Wheeler was present to give the staff report recommending
authorization for the Mayor and City Clerk to execute a contract with Florida Contracting
Company, Inc. in the amount of $492,985.00 for the Forest Oaks Water Treatment Plant
Improvements Project in accordance with the following steps:
1) Authorize the Engineering Department to execute the Notices of Intent to Award and
secure executed contract documents, bonds and insurance from the contractor.
2) Authorize the Mayor and City Clerk to execute the contracts with Florida Contracting
Company, Inc. at such time as the contract documents are reviewed for compliance by staff
and legal counsel, as needed.
Mayor Vandergrift. seconded by Commissioner Parker. moved to aoprove staff
recommendation. Motion carried 5-0.
ITEM VII M: WURST ROAD, A.D. MIMS ROAD, AREA IMPROVEMENT PROJECTS AND
BLUFORD AVENUE DRAINAGE IMPROVEMENTS - A WARD OF CONSTRUCTION CONTRACT TO
PERRI BUILDERS, INC. IN THE AMOUNT OF $519,000.00. (ASSISTANT CITY ENGINEER WHEELER)
Assistant City Engineer Wheeler gave the staff report, advising that (1) the Wurst Road
project is to widen the lanes and put ribbon curb along the road from Peters A venue and the
railroad crossing, and to do an overlay of the road from the railroad crossing to Lakewood, (2)
the A. D. Mims Road project is to put the 12' wide turn lane at the Beech Recreation Center,
with some drainage improvements with a swale, (3) the area resurfacing improvements is to
overlay approximately 12 residential streets, (4) the Bluford Avenue drainage improvements is
to correct a problem caused by FDOT in 1988 when a stormwater pipeline was cut. (FDOT
will be reimbursing $15,000 + of the funds.) At Commissioner Howell's request, swales and
sod were added to the Wurst Road project, along with mailboxes for each residence. Mr.
Wheeler recommended awarding the basic bid to low bidder Perri Builders, Inc. as well as the
additive alternate, which he described as totaling a little less than $69,000.00. Public Works
Director Smith added that he had consulted with Orange County about piggy-backing on their
contract, but their contract is not good for less than 2 miles. He got two quotes from Orlando
Paving for 1 1/2" overlay on Professional Parkway ($27,720.00) and 1" overlay on Palm Drive
($20,069.00). Mr. Shapiro said that the staff recommendation would be approval of the first
four projects with the low bidder and awarding Professional Parkway and Palm Drive to
Orlando Paving.
Commissioner Johnson, seconded by Commissioner Howell, moved to award the bids
according to staff recommendation. No vote was taken.
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Ocoee City Commission Regular Meeting
September 5, 2000
Commissioner Anderson noted that there are no turnouts for Lynx buses. Mr. Shapiro
explained that it would be difficult to find a homeowner who would want or allow it to be next
to his home, as the grass would be difficult to maintain with a bus stop on top of it.
Mayor Vandergrift said if the road is widened, it would be necessary to raise the speed limit.
Discussion ensued about the likelihood of that happening and whether grey water would be
available to the area.
Commissioner Howell. seconded by Commissioner Parker. moved to award the first four
items to Perri Builders. Inc. and to award resurfacing of Professional Parkway and Palm Drive
to Orlando Paving. authorizing the Engineering Deoartment to execute Notices of Intent to
Award and secure executed contract documents. bonds and insurance from the applicable
contractor. and authorizing the Mayor and City Clerk to execute the contracts with the
contractors. at such time as the contract documents are reviewed for compliance by staff and
legal counsel. as needed.. Motion carried 4-1 with Mayor Vandergrift voting no.
ITEM VII 0: RECLAIMED WATER MAINS PHASE 1 AND 2, CHANGE ORDER REQUEST No.1
WITH PRIME CONSTRUCTION GROUP, INC. WITH AN INCREASE IN THE AMOUNT OF
$46,422.19 AND 60 DAYS IN CONTRACT TIME. (ASSISTANT CITY ENGINEER WHEELER)
Assistant City Engineer Wheeler was present to give the staff report recommending approval
of Change Order No.1 with Prime Construction Group, Inc. by increasing the contract amount
by $46,422.19, with an increase in contract time of 60 days, and authorize the Mayor and City
Clerk to execute Change Order No.1.
Commissioner Johnson. seconded by Commissioner Parker. moved to approve staff
recommendation. Motion carried 5-0.
ApPOINTMENTS TO BOARDS (CITY CLERK GRAFrON)
BOARD OF ADJUSTMENT - Joanne Jensen resigned a term that ends May 2002.
Mayor Vandergrift. seconded by Commissioner Anderson. moved to appoint Alternate
Member Savino to complete Ms. Jensen's term. Motion carried 5-0.
Mayor Vandergrift. seconded by Commissioner Anderson. moved to appoint Dan O'Keefe
to complete Alternate Member Savino's term to May 2001. Motion carried 5-0.
CODE ENFORCEMENT - Bruce Holmes resigned a term that ends January 2002.
Page 13 of 15
Ocoee City Commission Regular Meeting
September 5, 2000
Commissioner Parker. seconded by Commissioner Anderson. moved to appoint Alternate
Member Godek to comolete Mr. Holmes' term and appoint Mr. Bill Henderson to complete
Alternate Member Godek's term as alternate (to September 2001). Motion carried 5-0.
PARKS AND RECREATION
William Chambers and Rachel Maxwell do not wish to be reappointed.
Paul Sherman has been unable to attend meetings - term ends October 1, 2001.
There was no appointment here for Parks and Recreation, but Commissioner Johnson.
seconded by Commissioner Howell. moved to appoint Nancy Cox to Education
Commission even though it was not on the agenda. Motion carried 5-0.
STAFF REPORTS
City Manager Shapiro reported (1) Lake Olympia PUD has agreed to put in a sidewalk for
Citrus Elementary School on the north side at no charge. (2) The sidewalk around the library
has been paved rather than being left dirt. (3) The HBA met with staff and formed a committee
to determine how to improve the City's permitting process.
COMMENTS FROM COMMISSIONERS
Commissioner Parker - no comments
Commissioner Johnson:
1) Said he would like to see approved projects keep their names as approved; and he cited
Ocoee Crossings, now known as Windsor Landings as an example.
2) Noted that the sign on the Western Beltway still shows the name of Plant Street for the
Ocoee exit, and he proposed blocking the exit until they fix it. Mr. Shapiro said he would
send a letter to Mr. Worrell. but that it would probably be better for the letter to come
from the Mayor.
3) Wants to send a letter to the School Board regarding the chumpy trees they have used to
landscape Ocoee Middle School. There was discussion regarding who was responsible, as
the school was built by the state rather than the county.
Commissioner Anderson:
1) Announced the Orange County School Board workshop Tuesday, September 12 to review
the status of district's building program and financial plan that supports it.
2) Asked what was happening with Publix. Mr. Shapiro advised he has talked with the owner
and it is about ready to go. They have to wait for the developer behind them to build the
drainage pond.
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Ocoee City Commission Regular Meeting
September 5, 2000
3) Noted that FDOT had widened Silver Star at Ocoee Hills Road, and that helps to get
travelers off Silver Star, but there is no way for travelers to get onto Silver Star Road from
Ocoee Hills Road.
4) Apologized to Pat Bond for not receiving her e-mail message until after the Wal-Mart item
on the agenda. He read her message expressing concern about information she had shared
about safety issues at Wal-Mart stores: "Referring to my memo on date August 10, 2000,
of which you should have had copies in your packet, please respond to the security issues
that were raised on the parking lot with regard to security cameras and security guards that
aired on Good Morning America the same date. I understand that this has been a major
problem for other Wal-Mart Supercenters. In keeping with the good of the citizens, again I
feel this is the appropriate time to address this issue."
Commissioner Howell:
1) Said he had received an e-mail message regarding requesting a sidewalk and bike path
along Lauren Beth and wanted to follow up on it.
2) Proposed turning the soccer field across the lot and adding some grass, thereby creating 2
lots instead of 1. He said the soccer league had volunteered to add the grass needed.
Commissioner Johnson proposed discing the entire field and seeding it, which would
make it be a good practice field.
Mayor Vandergrift - no comments
ADJOURNMENT
The meeting adjourned at12: 15 a.m.
Attest:
APPROVED:
City of Ocoee
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S. Scott Vandergrift
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