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HomeMy WebLinkAbout10-17-00 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD OCTOBER 17, 2000 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p. m. in the Commission Chambers. Commissioner Parker led in prayer and Commissioner Johnson led the Pledge of Allegiance to the Flag. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift (until 8:00 p.m.), Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Clerk Grafton, Buyer Tolbert, City Engineer/Utilities Director Shira, Community Relations/ Projects Director Shira, Fire Chief Strosnider, Lieutenant Vaughn, Planning Director Wagner, Public Works Director Smith, and Zoning Coordinator Harper. ABSENT: None PRESENTATIONS AND PROCLAMATIONS FIRE PREVENTION POSTER CONTEST: 1ST, 2ND, AND 3RD PLACE TROPHIES FOR GRADE LEVELS ONE THROUGH FIVE IN CITRUS ELEMENTARY, OCOEE ELEMENTARY, AND SPRING LAKE ELEMENTARY SCHOOLS. (Fire Chief Strosnider) Fire Chief Strosnider commended the children for participating and expressed his appreciation to the Fire Department for all of their efforts to teach fire prevention and safety to the children and adults as well. Lieutenant Vaughn welcomed the parents and children and presented a plaque of appreciation to Tom Magrusky, Manager, FX Scenery and Display, Incorporated, for building the fire engine puppet stage. Lieutenant Vaughn recognized the principals and art teachers for each school in turn, thanking them for their involvement in the program, as he handed out the trophies to the first, second and third place winners in each grade. Immediately following the presentations a recess was called to give the children an opportunity to have their pictures made with the officials. FOUNDERS DAY Community Relations/Projects Director Shira reported on the Founders' Day program scheduled for October 21, inviting all to attend and enjoy. RECESS 7:41 P.M. TO 8:00 P.M. Mayor Vandergrift did not return to the dais, as he was indisposed. Mayor pro tern Anderson conducted the balance of the meeting. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, and E. Mayor pro tern Anderson pulled item B to be considered separately. Ocoee City Commission Regular Meeting October 17, 2000 Commissioner Parker, seconded bv Commissioner Johnson, moved to approve items A, C, D, and E of the consent agenda as presented. Motion carried 4-0. Mayor Vandergrift was not present. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of October 3, 2000; Budget Special Session of September 7, 2000 and Special Session of October 5, 2000. (City Clerk Grafton) C. Declaration of Surplus Property. (Buyer Tolbert) . The list of items requested to be declared as surplus has been reviewed by the departments and none of the items have been requested to be transferred to another department. Item number 235, 1200 water meters, will be deleted from the list after being declared surplus to be sold back to the manufacturer as scrap. Item numbers 249-271, the retired City telephone system, may also be deleted from the list after being declared surplus and either be sold to a telecommunications company or another governmental entity. The Surplus Auction will be held on Saturday, November 4, 2000 at 9:00 a.m. at the Public Works Facility. D. Approval and Authorization for Mayor and City Clerk to Execute Agreement with Florida Power for Maguire Rd. Segment 2 Street Lighting. (City Engineer/Utilities Director Shira) · This Agreement is for the installation of overhead lighting for Segment 2, which runs from just south of the bridge to Mercantile Court. The power lines for the lights are to be installed underground to Professional Parkway then will be overhead on existing poles. Florida Power requires that the city pay the sum of $5,01O.81(cost differential between the normal overhead wire facility and the desired underground wire facility) as an aid to construction in advance. E. Reappointment of Sam Woodson to CACOPD for 3 Year Term. (City Clerk Grafton) · Former Commissioner Woodson's term on the Citizens' Advisory Council for Ocoee Police Department ends November 1, 2000. He has served since November 1, 1994 and is willing to serve a new term. Mayor pro tern Anderson proposed making the grant to the choral group in the form of a matching grant as an incentive to the group to solicit funds from other sources as well. Ms. Sandy Morrison, treasurer of the Booster Club, advised that part of their fund raising each year is the sale of ads and she asked if those funds would count toward the matching funds. Mayor pro tern Anderson responded that donations received from individuals and commercial concerns would count but not the ads that were purchased. Ms. Morrison thanked the Commission for their consideration and said she would send a report to Mrs. Shira when they had collected enough to satisfy the requirement for the matching grant. Mayor pro tern Anderson, seconded by Commissioner Parker, moved to grant to the West Orange High School Choral Group up to $1.000 to match donations raised for their New York trip. Motion carried 4-0. Mayor Vandergrift was not present. B. Approval and Authorization to Grant $1,000.00 to the West Orange High School Choral Department. (Community Relations/Projects Director Shira) · The Group has about 300 members, half of whom are Ocoee residents. They are asking for help to fund their trip to New York to participate in a music festival. Page 2 of 6 Ocoee City Commission Regular Meeting October 17, 2000 COMMENTS FROM CITIZENS/PUBLIC There were no citizen comments at this time. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker: 1) Announced the City's golf team for the Health Central Foundation Tournament tied for third place. 2) The Founders' Day 5K race went excellently. 3) The Ocoee Reconciliation Task Force sponsored "Parallel Lives" was well received and very movmg. Commissioner Johnson: 1) Attended the Windermere Groves Homeowners' Association meeting with City Manager Shapiro who answered many questions for them. 2) Will be attending the Cross Creek Homeowners' Association meeting November 4 where several police officers will discuss safety issues. 3) Is looking forward to Founders' Day on Saturday. 4) Asked about the parking arrangements for Founders' Day. Community Relations/ Projects Director Shira reported about the facilities that would be available. Commissioner Howell: 1) Reported he had received a call from Kim, a resident of Peach Lake off Russell Drive, who asked what the plans are for the park. The fence is falling down, the sidewalks are a mess, and she is afraid for the safety of her children. She reported also that boats are accessing the lake where there are no boat ramps. City Manager Shapiro said he would bring it up with staff. 2) Advised that, although during the regular meetings the Mayor's telephone is usually manned by a volunteer, that would not be the case during this meeting, as the volunteer had to leave. He added that Mayor Vandergrift was being transported to Health Central to be checked out. 3) Said Mayor Vandergrift had asked him to bring up the sponsorship of the West Orange Junior League annual fund raiser - disco dancing auction. Commissioner Parker, seconded by Commissioner HowelL moved to purchase a $500 sponsorship from Community Promotions account. Motion carried 4-0. Mayor Vandergrift was not present. 4) Announced the Glad Tidings Church Fall Festival to be held October 31 from 6:00 p.m. to 9:00 p.m. at Sorenson Field. 5) Responded to the e-mail message regarding his statement at the last meeting regarding receiving help with his homework from staff. He clarified that the staff assisting him were doing it on their own time, and he read the statement written by Mrs. Shira explaining the Page 3 of 6 Ocoee City Commission Regular Meeting October 17, 2000 circumstances. He again expressed his appreciation to Janet Shira, Butch Stanley, Wayne Vaughn, Pat Smith, and Teresa Bagwell for taking their time and helping him. PUBLIC HEARINGS SECOND READING OF ORDINANCE No. 2000-27, AMENDING LAND DEVELOPMENT CODE - ADDING MOTOR VEHICLES WHOLESALE DISTRICT TO USE REGULATIONS AND AMENDING THE DEFINITION OF DEVELOPMENT. (Planning Director Wagner) City Attorney Rosenthal read the title only of the Ordinance. Planning Director Wagner stated he had given the staff report at the last meeting and he was present to answer any questions. The public hearing was opened and, as no one wished to speak, was closed. Commissioner Johnson, seconded by Commissioner Howell, moved to adopt Ordinance No. 2000-27, amending Land Development Code-adding Motor Vehicles Wholesale District to Use Regulations and amending the definition of Development as presented. Motion carried 4-0. Mayor Vandergrift was not present. V ARIANCE REQUESTS: (Zoning Coordinator Harper) Cox LUMBER COMPANY, CASE #04VR-2000. City Attorney Rosenthal advised staff has requested continuance of this item until November 21 as it was continued at the Board of Adjustment meeting, and has not yet been heard by that board. Zoning Coordinator Harper explained the applicant had requested a continuance at the Board of Adjustment public hearing. The public hearing was opened. Mayor oro tern Anderson, seconded by Commissioner Parker, moved to continue this public hearing until November 21. 2000 at 7:15 p.m. Motion carried 4-0. Mayor Vandergrift was not present. BORI, 2249 CLIFFDALE STREET CASE #05VR-2000 - REQUEST TO ALLOW AN UN-PERMITTED STORAGE SHED TO REMAIN WITHIN THE 7.5' SIDE YARD SETBACK. City Attorney Rosenthal read the variance request. The public hearing was opened. Commissioner Johnson, seconded by Commissioner Parker, moved to continue this public hearing to November 7, 2000 at 7:15 p.m. Motion carried 4-0. Mayor Vandergrift was not present. Page 4 of 6 Ocoee City Commission Regular Meeting October 17, 2000 OTHER BUSINESS ApPROVAL AND AUTHORIZATION TO FUND FROM LEASING EXPENSE ACCOUNT No. 001-541- 20-4400 THE AMOUNT OF $17,850.00 TO LEASE 175 CHRISTMAS POLE DISPLAY LIGHTS FROM CLARK DISPLAY SALES. (Public Works Director Smith) Public Works Director Smith advised this was the same display used by the City for the last three years and he had provided a map showing where the lights had been installed in the past, primarily in the commercial districts in the City. He added this is piggy-backing off Winter Garden's contract as was previously done. Commissioner Howell, seconded by Commissioner Johnson, moved to approve and authorize the leasing of 175 Christmas pole display lights from Clark Display Sales for the amount of $17,850.00. Motion carried 4-0. Mayor Vandergrift was not present. OCOEE/WINTER GARDEN RECLAIMED INTERCONNECT WATER MAIN PROJECT: CHANGE ORDER No. 1 WITH MAXWELL CONTRACTING, INC. IN THE AMOUNT OF $12,998.02. (Assistant City Engineer Wheeler) City Engineer/Utilities Director Shira gave the staff report, explaining the change order consisted of three parts (1) substitution of a poly bag wrap around the plate for paint marking, (2) the deletion of a wall and slab at the Winter Garden end of the project, and (3) the addition of some additional piping because the original survey was off. Commissioner Howell, seconded by Mayor pro tern Anderson, moved to approve and authorize the change order with Maxwell Contracting, Inc. in the amount of $12,998.02. Motion carried 4-0. Mayor Vandergrift was not present. AUTHORIZATION FOR STAFF TO PREPARE A RESOLUTION TO OFFICIALLY ADOPT THE ANNUAL CONCURRENCY ASSESSMENT OF INFRASTRUCTURE AND SERVICES AND INFRASTRUCTURE DEFICIENCIES MAP. (Principal Transportation Planner Friel) Planning Director Wagner explained the Florida law requires cities to monitor the services provided by the cities for concurrency, including traffic, sanitary sewer, potable water, solid waste, storm water, and recreation. Mr. Wagner noted that Mr. Friel's report analyzes what has transpired during the last year, and there are no deficiencies from the concurrency standpoint to be shown on the map. Commissioner Howell. seconded by Commissioner Johnson, moved to authorize staff to prepare a resolution to officially adopt the Annual Concurrency Assessment of Infrastructure and Services and Infrastructure Deficiencies Map. Motion carried 4-0. Mayor Vandergrift was not present. STAFF REPORTS There were no staff reports at this time. Page 5 of 6 Ocoee City Commission Regular Meeting October 17, 2000 - COMMENTS FROM COMMISSIONERS Commissioner Parker - no further comments Commissioner Johnson announced the exit sign on the Beltway now says Franklin Street. Commissioner Howell: 1) Asked if the City would be sponsoring a hole at the Founders' Day golf tournament scheduled for Friday at noon. City Manager Shapiro said he would take care of making sure the Ocoee Golf Team was able to play. 2) Asked Public Works Director Smith if the bike path at Spring Lake Elementary School was finished. Mr. Smith responded they were not finished yet, but would be soon. 3) Said he had been asked by several business owners to ask Mrs. Shira why they were not approached about buying an ad in the Founders' Day program. Mrs. Shira responded they had used the West Orange Chamber membership list for contacts and had received a substantial response. She said next year she would advertise in the paper as well. 4) Said he had been asked why the City does not have a farmers' market. City Manager Shapiro advised it would be necessary to change the Land Use Plan regulations to allow it. 5) Asked if booth spaces are still available. Mrs. Shira responded they are until Thursday, and she listed the fee. 6) Asked what will be done with the Travel Policy. Mr. Shapiro requested that each official provide him with the changes they would like to see made so the information can be assembled before the next meeting. Mayor pro tern Anderson asked Mrs. Shira to announce the Founders' Day again. ADJOURNMENT Attest: APPROVED City of Ocoee Page 6 of 6