HomeMy WebLinkAbout11-01-05 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
November 1, 2005 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation – Introduction of Newly Hired Firefighter Michael Arrant. (Fire Chief
Firstner)
Presentation – Ocoee Police Department Community Affairs Unit Chosen as the
2005 Crime Prevention Unit of the Year. (Police Chief Goclon)
Presentation – Financial Report and Update on Founder’s Day. (Parks and
Recreation Director Petrone)
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
Approval and Acceptance of the Workshop Minutes of September 21, 2005, and
1.
Regular City Commission Minutes of October 18, 2005. (City Clerk Eikenberry)
Approval of Mutual Aid Agreement for the Central Florida Child Abduction
2.
Response Team. (Police Chief Goclon)
The Central Florida Child Abduction Response Team is made up of law enforcement agencies
throughout Central Florida and coordinated by the Florida Department of Law Enforcement. The
team's primary objective is to immediately dispatch a coordinated team of experts and vital resources
to requesting member agencies to prevent time delays in looking for abducted children. The team,
which includes our agency, is already working together and has proven its worth in our area. The
mutual aid agreement formalizes the response area, liability issues, and other operational issues.
Approval for Budget Adjustment for CIP Project- Bluford Avenue at Orlando
3.
Avenue. (Public Works Director Zaitooni)
The plans and bid documents have been completed for this CIP project. In order to proceed to the
official advertisement for bid, it is necessary to adjust the budgeted funds for the project. The official
engineer’s estimate for construction is $453,000.00, which will be split between Road Impact Fees and
Water Utilities R & R Funds. In addition, there is an unpaid balance of $8,500.00 for design of utilities
by Professional Engineering Consultants (PEC). The current available budget balance is $300,000.00
City Commission Regular Meeting
November 1, 2005
from the Road Impact Fee Funds (after the design and preparation of bid documents fee of $50,000).
No funds were budgeted from the Water Utility Funds for the design, replacement, and relocation of
the water utilities within the project limits. Therefore, in order to proceed with advertisement, it is
requested that City Commission consider approval of (1) an additional $71,000.00 from Road Impact
Fees, and (2) $90,500.00 from the Water Utilities R & R for the project. The additional authorized
funds will provide $453,000.00 for the construction phase of the project and $8,500.00 for utility
design to PEC.
Award of RFP #05-003 for Air Conditioning & Heating Maintenance Term
4.
Contract. (Purchasing Agent Tolbert)
In compliance with policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a
Request for Proposals (RFP) was advertised with the intention to select a company deemed to be the
most highly qualified to provide preventative maintenance, routine and emergency repairs of air
conditioning and heating units to the City as part of a three year term contract. Staff recommends that
the City Commission award RFP #05-003 to Apple Air Conditioning & Heating, Inc., in the amount of
$8,600/annual maintenance and $65.00/hr.
Award of Bid #B05-12 for Center Street Stormwater Pond. (Purchasing Agent
5.
Tolbert)
This fiscal year’s budget contains $593,000.00 for the construction of the Center Street Stormwater
pond. The Public Works Director is recommending increasing the budget to $726,300.00 to fund this
project, by decreasing the funding for the Center Street Phase II Collection System from $297,122.00
to $163,822.00. The Public Works Department and Finance Department have reviewed all bids. Staff
recommends awarding the bid to Gibbs & Register, Inc. in the amount of $726,300.00.
Award of Bid #B06-01 for Construction Services of Soccer Field Lighting at the
6.
Jim Beech Recreation Center. (Purchasing Agent Tolbert)
The Ocoee Youth Soccer League has been approved for a Field of Dreams Grant with Orange County
in the amount of $90,000.00 towards this project. Staff recommends that the City Commission award
Bid #B06-01 to M. Gay Constructors, Inc. in the amount of $139,900.00, which would require the city
to contribute the balance from Parks and Recreation Impact Fees, as approved at the Commission
Meeting on August 2, 2005. The funding includes the fees to Progress Energy to upgrade the existing
transformer.
Approval of Plat for Goodman Centre. (City Engineer Wheeler)
7.
Goodman Centre development is located at the northwest corner of State Road 50 (Colonial Drive) and
Clarke Road. This plat is for a commercial development, which includes existing Kane’s Furniture
store, another 5 vacant lots, a lift station, a conservation area and the associated master surface water
management system, which consist of 30.49 acres. All required documentation pertaining to the
platting of this development has been reviewed and approved by City staff.
Old Winter Garden Road/Professional Parkway Project. (City Engineer
8.
Wheeler)
a. Approval of Change Order No. 4 with Prime Construction Group, Inc.
Change Order No. 4 includes adjustments and additions to Ocoee Utilities water and reuse
mains, repair of sediment and erosion control facilities, and repair of private irrigation
systems within the temporary construction easements as part of the joint venture
Ocoee/Orange County roadway widening project. The road-widening project is being
performed under a JPA Agreement and the funding is spelled out in that agreement. Details
of the proposed changes are included in the attached copy of the Change Order No. 4. The
amount of the change order is an increase of $26,968.39, with no adjustment in contract time.
b. Amendment to Agreement For Consulting Engineering Services with
Professional Engineering Consultants, Inc.
PEC, Inc. is providing Construction Administration Services for the project during
construction. The city had been providing the full time inspection services until Mr. Rod
Winfrey left the City’s employment. Until such time as the City can hire another inspector to
fill the vacant position, the City has requested that PEC, Inc. provide the necessary personnel
to cover the construction inspection. PEC, Inc. has proposed to utilize the services of PSI,
Page 2 of 4
City Commission Regular Meeting
November 1, 2005
Inc., who is performing materials testing on the project, to provide the resident inspection of
the construction. Additionally, PEC, Inc. has employed the services of Mr. Winfrey, as an
outside consultant, to assist with any project specific technical assistance.
F. PUBLIC HEARINGS
Foote Property. (Planning Manager Armstrong)
9.
a. Preliminary/Final Subdivision Plan.
(Advertised in Orlando Sentinel Orange Extra
on Thursday, October 20, 2005)
The Foote property is located on the northwest corner of Bluford Avenue and Orlando Avenue.
The developer is proposing to develop the property with four residential single-family lots
averaging ½ acre in size. Septic tanks will be provided for the four lots and water will be provided
by the City of Ocoee. The developer is dedicating ten feet of right-of-way along Bluford Avenue
to the City for future roadway improvements. Of these ten feet, five feet will be comprised for a
sidewalk installed by the developer. The applicant is requesting one waiver in regards to
providing reclaimed water service. The City Engineering Department advised the developer to
request this waiver because the City has no intentions to provide reclaimed water lines within the
near future. The applicant is also processing two right-of-way vacations for Washington Street
and Cumberland Avenue.
b. Right-of-Way Vacation Resolution.
(Advertised in Orlando Sentinel Orange Extra
on Thursday, October 27, 2005)
Washington Street and Cumberland Avenue are unimproved roadways with sixty-foot rights-of
way. Neither roadway is a collector or an arterial roadway. The Applicant is requesting the City
of Ocoee to vacate both roadways in order to facilitate the subdivision of the properties into four
single-family lots.
Wekiva Parkway and Protection Act. (Principal Planner James)
10.
a. First Reading of Ordinance.
(Date of Second Reading Contingent on Approval of
DCA).
b. Transmittal Public Hearing – Large Scale Comprehensive Plan
Amendment.
(Advertised in Orlando Sentinel Orange Extra on Thursday, October 20,
2005).
Based on the analysis contained in the Data & Analysis section of the proposed Wekiva Study
Area Comprehensive Plan Amendments, and the recommendation of the Planning & Zoning
Commission, Staff recommends the Mayor & City Commission transmit the proposed Wekiva
Study Area Comprehensive Plan Amendments mandated by the Wekiva Parkway and Protection
Act.
G. REGULAR AGENDA
Prairie Lake Reserve – Final Subdivision Plan. (Senior Planner Fabre)
11.
The Prairie Lake Reserve Subdivision will be developed as a private, gated townhome community with
fee simple ownership of the units. The Final Subdivision Plan proposes a total of 168 residential
dwelling units on approximately 39 acres. The Prairie Lake Reserve Final Subdivision Plan includes
Tract ‘D’ (18.36 acres) and Tract ‘K’ (20.69 acres) of the Prairie Lake PUD.
Health Central Waiver Request – Landscape Buffer Around the Retention Pond.
12.
(Planning Manager Armstrong)
On August 22, 2005 staff approved the small-scale site plan for Health Central. On September 21,
2005, staff received a letter from Health Central requesting an after the fact waiver for the landscape
requirements around the stormwater management ponds.
Page 3 of 4
City Commission Regular Meeting
November 1, 2005
Approval of Water Plants High Service Pump Upgrades. (Utility Director
13.
Smith)
The City is in the process of decommissioning the Jamela Water Plant and the Jamela Elevated Storage
Tank. To accomplish the decommissioning, two pumps at each of the remaining water plants needs to
be increased in pumping capacity and modified to variable speed drive type pumps. This up-grade was
included in the 2005-2009 Capital Improvement Plan.
H. STAFF REPORTS
Emergency Repair of 12” PVC Sanitary Sewer Force Main. (Utilities Director
Smith)
Emergency Repair of 12” PVC Reclaim Main on Clarke Road. (Utilities Director
Smith)
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
Page 4 of 4