HomeMy WebLinkAbout11-15-05 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
November 15, 2005 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
Approval and Acceptance of the Regular City Commission Minutes of
1.
November 1, 2005. (City Clerk Eikenberry)
Approval for Purchase of Two (2) New Police Motorcycles. (Police Chief
2.
Goclon)
The budget for Fiscal Year 05/06 includes the purchase of two (2) police motorcycles and equipment
for traffic enforcement. Bid specifications from the State of Florida/ Florida Sheriff’s Association
(FSA) and bid/ quotes from authorized dealers were reviewed for factors such as price, dealer
proximity, and available options. Harley Davidson Shop of Clermont is a local authorized Harley
Davidson dealer and is able to match the price of the only FSA bid provider. The motorcycle is the
same vehicle with comparable equipment. The Harley Davidson Shop of Clermont will be maintaining
the police motorcycles after purchase. It is respectfully recommended that the Honorable Mayor and
City Commission authorize the Police Department to purchase two (2) police motorcycles with
emergency equipment from Harley Davidson Shop of Clermont.
Approval for Purchase of Five (5) New Police Vehicles. (Police Chief Goclon)
3.
The budget for Fiscal Year 05/06 includes $112,500.00 (from Police Impact Fees) for the purchase of
five (5) marked police vehicles and equipment. Bid specifications from the State of Florida/ Florida
Sheriff’s Association (FSA) and bids from authorized dealers and vendors were reviewed for factors
such as best price, vendor proximity, and options available. The FSA bid for the Central area of
Florida showed Classic Chevrolet to have the best pricing. The vehicles will be Chevrolet Impalas.
Some of the equipment (with installation) shown on the FSA list can be obtained from local authorized
vendors directly who match FSA pricing with much less wait time than going through Classic
Chevrolet. It is respectfully recommended that the Honorable Mayor and City Commission authorize
the Police Department to purchase five (5) marked police vehicles from Classic Chevrolet (SOF/ FSA
bid list dealer) and purchase remaining equipment to complete the project from local authorized
vendors matching FSA pricing.
City Commission Regular Meeting
November 15, 2005
Award of Bid #B05-15 General Mowing & Landscaping Term Contract.
4.
(Purchasing Agent Tolbert)
The total amount of the current contract for general mowing and landscaping of City properties is
$138,026.00 annually, and expires on November 30, 2005. The new contract is for three (3)
consecutive one-year terms and automatically renews annually unless terminated by the City. Staff
recommends that the City Commission award Bid #B05-15 to Markham Woods Landscaping, Inc. in
the amount of $123,840.00 annually.
Approval of Change Order #1, Contract B05-01, Citywide Right-of-way
5.
Mowing. (Public Works Director Zaitooni)
Change Order #1 to Contract B05-01, City-wide Right-of-way Mowing is intended for the addition of
approximately 17.35 acres (23 new locations) to the existing contract. The new total acreage for the
contract is estimated at 124.30 acres. The estimated cost of Change Order #1 is $624.60 per cycle. All
other terms of the contract will remain unchanged. Staff is requesting City Commission to approve
Change Order #1 to contract B05-01, City-wide Right-of-way Mowing with Markham Woods
Landscaping, Inc.
Approval of FY 2005-06 Resurfacing Projects. (Public Works Director Zaitooni)
6.
City’s fiscal year 2005-06 budget contains a list of resurfacing projects for implementation. In
addition, staff will be adding several miscellaneous projects to be scheduled for completion. For
efficiency reasons, staff will be using (piggyback) the Seminole County Annual Bid A/B-378-99/GMG
with the Orlando Paving Company, Inc.
Approval of Leasing of Holiday Lights and Decorations from Clark Display
7.
Sales. (Public Works Director Zaitooni)
Clark Display Sales, Winter Garden, Florida has been providing the City’s Holiday lights and
decorations on existing utility poles where Progress Energy has provided electrical connection
throughout the city. The terms of the lease include installation and removal by Clark Display Sales.
At a previous Commission Meeting, purchasing our own lights was discussed and approved.
However, at present this was delayed in order to await the construction of the new Public Works
facility where there will be storage areas to house the new lights and decorations. Staff recommends
that the City Commission approve the leasing of the holiday lights and decorations from Clark Display
Sales in the amount of $35,000 and authorize staff to issue a purchase order to Clark Display Sales.
Approval of Request for Road Closings for the Ocoee Lions Club Christmas
8.
Parade. (Building Official Jones)
Ms. Cathy Sills of the Ocoee Lions Club has made application to the City for a Special Events Permit
for a Christmas parade that would require the temporary closing of City owned streets. The Christmas
Parade is to be held on December 3, 2005, at 10am with a rain date of December 4, 2005, at 2pm.
Staff recommends that the road closings be approved with the conditions set forth as follows: 1) All
residents and businesses that will be affected by the road blockage must be notified in advance; 2)
Health Central Ambulance must be notified of the road closings in advance; 3) An emergency lane
must be maintained at all times; and, 4) Roads must be blocked with proper barricades.
Approval of Transfer of Funds in the Amount of $16,000 from Police
9.
Department Workers Compensation Fund (001-521-00-2400) to Human
Resources Computer Equipment and Software Fund (001-513-30-6405). (Human
Resources Director Carnicella)
The Human Resources and Finance Departments at the direction of the City Manager plan to merge the
Abra H.R. Software Program with the American Data Group (ADG) Finance Software Program. The
cost to replace the Abra Software Program with the ADG Software Program is approximately $16,000,
which includes the initial cost of training the H.R. and Finance Staff. This project will allow the City
to transition to a more paperless system and to provide for the electronic transmission of payroll,
hiring, promotional, and other salary related issues by all City departments. This system will increase
efficiencies and create a more accurate and timely records system. The funds being transferred are
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City Commission Regular Meeting
November 15, 2005
from savings realized from the amount budgeted for the Workers Compensation Program and the
actual premium cost for FY 2006.
Authorization of Funding for Windsor Landing Subdivision Reuse System.
10.
(City Engineer Wheeler)
This project includes extending 2,000 feet of reuse main along Maguire Road to serve the Windsor
Landings subdivision. This will supply reuse water to the Windsor Landings subdivision as well as
provide stub outs for future connections at Thornebrooke Drive and the undeveloped tract southwest
corner of Maguire Road and Roberson Road. South Florida Water Management District (SFWMD)
Alternative Water Supply Funding Program has awarded the City $50,000 to help fund this project.
F. PUBLIC HEARINGS
ORDINANCE FIRST READING (
Second Reading to be held December 6, 2005, at 7:15
p.m. or as soon as thereafter.)
Personnel Rules and Regulations Ordinance. (Human Resources Director
11.
Carnicella)
The Personnel Rules and Regulations are the policies, procedures and entitlements that govern the
terms and conditions of employment for those employees covered by the same. These Personnel Rules
and Regulations are also known as the PRR’s or Rules and Regulations. The Human Resources
Department is responsible to administer the PRR’s for the City Manager. The Ordinance providing for
the PRR’s has not been amended since 1999 and the City Manager has requested the Human Resources
Director complete the draft revisions of the PRR’s, which was started in 2004. This revision of the
PRR’s is a comprehensive edit and includes many new provisions.
G. REGULAR AGENDA
. Residential Curbside Service (Garbage, Recycling, and Yard & Bulky Yard
12
Waste). (Public Works Director Zaitooni)
Pursuant to Work Shop with the City Commission on October 19, 2005, staff recommends approval of
the transition of the residential curbside services (garbage, recycling, and yard & bulky waste) to an in-
house operation from the current private contract hauler service.
Approval for Reduction of Fine for Case #01-045 and Case #02-052, 826 Satin
13.
Leaf Circle, Denise A. Carr. (Building Official Jones)
These cases were heard before the Code Enforcement Board on two different occasions for the same
violation of junk vehicle(s) parked in the driveway. Subsequently, fines were established and accrued
to $25,100 on Case No. 01-045 and $2,700 on Case No. 02-052. At the October 25, 2005, Code
Enforcement Board Meeting, the Respondent appeared before the Board and asked for a reduction in
the fine with the property being in compliance. Staff recommends that the $25,100 fine be reduced to
$2,510 as recommended by the Code Enforcement Board in Case No. 01-045. The Board also
recommended that the $2,510 fine must be paid by December 1, 2005, or the fine will revert back to
the original fine. It is also recommended that the $2,700 fine in Case No. 02-052 be reduced to $0.
This recommendation is based upon the actual Staff cost of $1,300 for both cases.
Appointments to Code Enforcement Board. (City Clerk Eikenberry)
14.
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of
this board is to review infractions of the City Codes, negotiate compliance, and impose fine for failure
to comply. The board consists of seven (7) regular members and two (2) alternate members. Member
Donenfeld resigned effective November 1, 2005, (term ending June 2008) and Member Henderson was
removed by the Code Enforcement Board on October 25, 2005, for three (3) consecutive absences
(term ending June 2006), leaving two (2) regular member openings on the board. Staff recommends
that the Honorable Mayor and City Commissioners move Alternate Members Lenko and Morton to a
regular member status or appoint Steven Ballard and Ronald Strosnider to a regular member status for
terms ending June 2006 and June 2008.
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City Commission Regular Meeting
November 15, 2005
Resolution in Support for the University of Central Florida’s Proposal for a
15.
Medical School. (Mayor Vandergrift)
H. STAFF REPORTS
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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