HomeMy WebLinkAbout12-06-2005 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
December 6, 2005 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation of Rocking Chair to Former Commissioner Howell. (Mayor
Vandergrift)
Presentation of Player of the Year Award to Kyle Smith and Kari Lynn Fenton -
Tennis Coach Jim Vinson.
Proclamation - You Drink & Drive. You Lose Weeks - December 10, 2005 - January
1, 2006. (Mayor Vandergrift)
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
Approval and Acceptance of Workshop Minutes of October 26, 2005, and the
1.
Regular City Commission Minutes of November 15, 2005. (City Clerk
Eikenberry)
Approval of 3-Year Lease-Purchase of New and Replacement Police Vehicles for
2.
FY 05/06. (Purchasing Agent Tolbert)
The budget for Fiscal Year 05/06 includes the lease-purchase of new and replacement police vehicles.
Authorization is needed to piggyback the FSA contracts, on the items listed. This lease-purchase
agreement is for three (3) years, and is the first of two lease agreements needed to finance the
remainder of the budgeted vehicles and equipment. The State of Florida and the Florida Sheriff’s
Association (FSA) & Florida Association of Counties/Florida Fire Chief’s Association bids were
reviewed for the best pricing based on factors such as price and options available. The total cost for
the vehicles requiring approval is $226,733.71, to close on or before the end of December 2005.
City Commission Regular Meeting
December 6, 2005
Approval of Interlocal Agreement with Orange County Regarding Center Street
3.
Pond. (Public Works Director Zaitooni)
Currently a portion of property necessary to the drainage improvement project scheduled for the Center
Street area is owned by Orange County. An interlocal agreement is necessary to (1) transfer the
property over to the city for ownership, maintenance, and control and (2) transfer Center Street to the
city formally. The county agrees with the city that it is in the best interest of the public that
jurisdiction over Center Street be transferred to the city and that it is further in the public interest to
make drainage improvements to the area for the benefit of the residents of the city and those in
unincorporated Orange County. The interlocal agreement defines issues such as design and
construction of the drainage improvements, a timeframe for conveyance of the property to the City, a
granting of right of entry for the purpose of design and construction, setting of liability for operation
and maintenance of the area, definition of the city’s jurisdiction over the roadway, exclusion of any
third party benefits, acknowledgment of an understanding of the entire agreement by all parities,
notification requirements, stating that the agreement shall be interpreted by the law, time is of the
essence declared, remedies available to each party for failure to perform contract obligations, neither
party is liable for delay or damage arising from natural occurrences, etc., this agreement can have
further counterparts which will become part of the original instrument, and shall provide for an
effective date.
Approval of Change Order # 1, Contract B05-15, General Mowing &
4.
Landscaping Contract. (Assistant Public Works Director Elliott)
Change Order #1 to Contract B05-15, General Mowing & Landscaping Contract is for the addition of
the Ocoee Crown Point Parkway right-of-way, to the existing contract. The contract includes mowing,
edging, blowing, weed control, trimming, and pruning of the area as well as a once a year application
of mulch for Ocoee Crown Point Parkway (from Ocoee-Apopka Rd, south side and medians to the
end; and on the north side from the canal west to the end). The cost of Change Order #1 is $350.00 per
cycle, plus $2,000 annually for mulching applications. The total estimated annual cost for this change
order is $15,300 ($1,275.00 per month). All other terms of the contract will remain unchanged. Funds
are available from the Department’s Contractual Services account
Approval of Renewal of Short Term Lease Agreement With First Class Coach &
5.
Equipment, Inc. (Assistant Public Works Director Elliott)
First Class Coach and Equipment, Inc. requested permission to store up to 50 buses on the city’s Public
Works Complex located at 301 Maguire Road in a location designated by the city. City Commission
on August 16, 2005, approved a 3-month lease agreement, which would provide for insurance
coverage and hold the City harmless from any liabilities. The terms of the agreement are for a three-
month period in the amount of $2,000 per month (total lease period amount: $6000) and a maximum of
50 busses is allowable. First Class Coach & Equipment, Inc. is requesting that the city enter into
another agreement, for an additional three-month period.
First Amendment to Tri-Party Easement Agreement with Orange County and
6.
City of Winter Garden Regarding West Orange Trail Crossings. (City Attorney
Rosenthal)
At the time of the purchase of the “Coca-Cola Property” the land was encumbered by a Tri-Party
Easement Agreement between Coca-Cola, Orange County and Winter Garden. This Agreement is in
place because the West Orange Trail and a Winter Garden underground sewer line bisect the Coca-
Cola Property. The Agreement addressed the terms and conditions under which Coca-Cola could cross
the Trail and the sewer line. The Agreement does not match the approved Ocoee Crown Point PUD
Land Use Plan and needs to be amended in order to allow development which crosses the West Orange
Trail as set forth on the Land Use Plan.
Page 2 of 4
City Commission Regular Meeting
December 6, 2005
F. PUBLIC HEARINGS
Prairie Lakes Tract A – Preliminary Subdivision Plan. (Planning Manager
7.
Armstrong).
(Advertised in Orlando Sentinel Orange Extra on Thursday, November 24, 2005.)
Prairie Lake Tract A is located on ‘Tract A’ of the approved Prairie Lake Planned Unit Development
(PUD), adjoining Lake Meadow. More specifically, the subject project is located at the northwest
intersection of Clarke Road and AD Mims Road. The subject property comprises 44.18 acres and is
heavily wooded. It is designated as High Density Residential on the Future Land Use Map (FLUM).
The Prairie Lake Planned Unit Development (PUD) limits the maximum number of units for Tract A at
385. Staff has determined that the proposed density and type of units are consistent with the approved
Prairie Lake PUD Land Use Plan, last modified on September 10, 2003. The Prairie Lake Tract A
residential development is proposed to be developed with 213 housing units (87 single family and 126
fee-simple townhome units). Based on the recommendation of the DRC and the Planning and Zoning
Commission, Staff respectfully recommends that the Mayor and City Commissioners approve the
Preliminary Subdivision Plan for Prairie Lake Tract A, as date stamped received by the City on
November 16, 2005, including consideration of the waiver request for the community building and
subject to the following conditions: 1) Modification of the radius at each entrance into the project
from 50 feet to a safer and more pedestrian-friendly radius of 15 to 25 feet; 2)Increase the sidewalk
along AD Mims from 5 feet to 8 feet; and, 3)Tree protection notes to be added to the plan during the
Final Subdivision Plan process.
OSR
RDINANCE ECOND EADINGS
Personnel Rules and Regulations Ordinance. (Human Resources Director
8.
Carnicella)
(Advertised in Orlando Sentinel Orange Extra on Sunday, November 27, 2005.)
The Personnel Rules and Regulations are the policies, procedures and entitlements that govern the
terms and conditions of employment for those employees covered by the same. These Personnel Rules
and Regulations are also known as the PRR’s or Rules and Regulations. The Human Resources
Department is responsible to administer the PRR’s for the City Manager. The Ordinance providing for
the PRR’s has not been amended since 1999 and the City Manager has requested the Human Resources
Director complete the draft revisions of the PRR’s, which was started in 2004. This revision of the
PRR’s is a comprehensive edit and includes many new provisions.
G. REGULAR AGENDA
Ocoee Crown Point PUD RFP # 06-001. (Community Development Director
9.
Wagner)
The RFP solicits proposals from private developers who will purchase, design, and construct a single-
family residential project on the 75-acre tract earmarked for that purpose within the Ocoee Crown
Point PUD. The City anticipates that a minimum of 250 residential lots may be developed on the site.
The RFP is designed to maximize the return to the City by making the sale based upon the actual
number of lots to be developed subject to a minimum purchase price. Staff expects that the sale of this
property will, at a minimum pay off all City acquisition costs, professional fees, and infrastructure
costs associated with the project up to this point. Staff respectfully recommends that the Mayor and
City Commissioners authorize staff to advertise the attached Request for Proposal for sale of
residential land within the Ocoee Crown Point PUD and further direct the City Manager to review all
proposals and recommend three or more development teams for final consideration by the City
Commission.
Page 3 of 4
City Commission Regular Meeting
December 6, 2005
Ocoee Crown Point PUD Professional Services. (Community Development
10.
Director Wagner)
The City authorized our consultants, Vanasse Hangen Brustlin, Inc. (VHB), to prepare the Master Plan
for the Ocoee Crown Point PUD, Phase I Infrastructure Design, and the Lake Apopka Pond including
construction administration services. A specified Scope of Services was outlined for each of these
professional service contracts. The fees associated with this work have been cost shared with the
Orange County School Board as a partner in this venture. Staff respectfully recommends that the
Mayor and City Commissioners authorize payments from the Sun Trust Line of Credit to VHB to
cover Professional Services already undertaken with regard to Phase I Construction Administration
($18,454.41) and those proposed in connection with the Scope of Services for the Residential Land
Sale ($50,000).
Bowers Mediated Settlement Agreementin Connection with Eminent Domain
11.
Proceedings Relating to the Old Winter Garden Road Widening Project.
(Assistant City Attorney Solik)
As part of the Old Winter Garden Road Widening Project, the City acquired Parcels 122, 123, and 124
through condemnations. The property falls within Part B of the Old Winter Garden Road Widening
Project. Orange County is responsible for 100% of the project costs under an Interlocal Agreement.
Pursuant to Florida Statutes, the City is responsible for the reasonable expert fees and costs incurred by
the Bowers in the eminent domain proceedings. The City Attorney recommends that the City
Commission approve the mediated settlement in the amount of $127,500.00, the payment of
$23,271.00 in expert fees and costs, and authorize the City Attorney or Assistant City Attorney to
execute a final judgment for these amounts.
Discussion and Direction Regarding Naming of Ben Griffin Drive. (Assistant
12.
Public Works Director Elliott)
At the City Commission meeting on September 20, 2005, staff was directed to look into naming a
street downtown in honor of long-time resident Ben Griffin. At that time the City Commission
directed the City Manager to have staff present options for such a project and make a recommendation
to that effect. City staff is offering the following options as potential roadways that could be named
Ben Griffin Drive: 1) The entrance into the City Hall Complex, 2) The entrance into the new Public
Works Facility, or 3) A roadway within a new subdivision.
H. STAFF REPORTS
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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