HomeMy WebLinkAbout12-20-05 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
December 20, 2005 AGENDA
6:30 P.M.
Presentation of Trophies to Christmas Parade Winners. (Mayor Vandergrift)
Presentation of Awards for Christmas Decorations – Parks and Recreation
Advisory Board. (Parks and Recreation Director Petrone)
Carolers – (Tentative)
7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
Approval and Acceptance of the Regular City Commission Minutes of December
1.
6, 2005. (City Clerk Eikenberry)
Appointment to Citizen Advisory Council for Ocoee Fire Department
2.
(CACOFD). (City Clerk Eikenberry)
Resolution No. 2003-20 provides that CACOFD membership shall consist of no less than 15 members
and no more than 25 members. There are currently 13 members serving on the CACOFD and the
board is meeting with less than 15 members with Commission’s approval. One (1) application was
recently submitted for the CACOFD; therefore, staff recommends the Honorable Mayor and City
Commission consider appointing Glenn Treanor to the CACOFD with a term ending November 2008.
Appointment to the Education Commission. (City Clerk Eikenberry)
3.
Members of the Education Commission serve two-year terms. Currently the Education Commission
has fourteen (14) members and their resolution allows no less than seven (7) members and no more
than fifteen (15) members. One application was received from Mr. Pablo Quinones with interest in
City Commission Regular Meeting
December 20, 2005
serving on the board. The City’s Education Commission is recommending that the City Commission
appoint Pablo Quinones to the Education Commission with term ending August 2007.
Award of RFQ #0601 Engineering Services for Bluford Avenue Phase 1.
4.
(Purchasing Agent Tolbert)
In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City
of Ocoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the
intention to award a contract to one (1) qualified civil engineering firm to provide design services for
street widening, intersection improvements, stormwater management, landscaping, sidewalks, burial of
overhead utilities, decorative lighting, and water, reuse, and wastewater utilities for Bluford Avenue
from approximately Lakeview Avenue to Magnolia Street. The firm selected by the City will provide
services to include: design survey, design, coordination with utility companies, permitting, plans
production, bid documents, engineer’s cost estimate, and post design services. Staff recommends that
the City Commission award the Contract for RFQ #0601 toProfessional Engineering Consultants, Inc.
and authorize Staff to proceed with contract negotiations with PEC, and authorize the Mayor, City
Clerk, and Staff to execute all necessary contract documents. Per State of Florida CCNA Act Statute
287.055, if contract negotiations are unsuccessful with the top-ranked firm, staff shall terminate
negotiations and initiate negotiations with the second-ranked firm, and so on, until an agreement is
reached.
Approval of Silver Star Road Median Landscape Design & Permitting. (Public
5.
Works Director Zaitooni)
City’s current year budget contains $250,000 from FDOT to landscape the medians on Silver Star
Road from Clarke Road to east City limits. In addition, City Commission directed staff to landscape
Clarke Road medians from White Road to Silver Star Road for up to $20,000. Staff solicited proposals
for design and permitting from our continuing engineering consultants as well as Herbert-Halback, Inc.
(HHI), who are not on the continuing contract but specialize in the landscape architecture. Based on
proposals received, staff recommends awarding design and permitting to HHI for $38, 950.
Approval of Sole Source Purchase of Garbage, Recycling, and Yard Waste
6.
Trucks. (Assistant Public Works Director Elliott)
On November 15, 2005, the City Commission approved the in-house operation for the residential
curbside services (garbage, recycling, and yard & bulky waste). During the meeting, staff outlined the
recommended services and the type of collection vehicles determined to be the most feasible. In order
to transition in the residential curbside services as quickly and as orderly as possible, it is vital to place
an order for the collection vehicles at the earliest possible time. Staff was unable to locate an active
contract to piggyback and has determined that it is in the best interest of the City to place a sole-source
order to Nextran Corporation for the purchase of the vehicles to the City’s required specifications. The
required specifications were determined based on the efficiency of operations, durability of the
products, ease of maintenance, and verification of crucial references. The recommended trucks have
been in service and operated by the City of Orlando for many years. However, the current contract
between the vendor and the City of Orlando has expired, preventing staff from a direct piggyback of
the contract. The City of Orlando has been utilizing the expired contract by using a resolution for the
purchase of these vehicles annually. Staff respectfully requests that City Commission approve the
sole-source purchase of trucks from Nextran Corporation as a sole source vendor for the purchase of
the City’s solid waste trucks.
Approval of Water Plants High Service Pump Upgrades. (Utilities Director
7.
Smith)
The City is in the process of decommissioning the Jamela Water Plant and the Jamela Elevated Storage
Tank. To accomplish this decommission, two pumps at each of the remaining water plants needs to be
increased in pumping capacity and modified to accommodate variable frequency drive type pumps.
This up-grade was included in the 2005-2009 Capital Improvement Plan (CIP) in the approved
2005/2006 budget. The Florida Department of Environmental Protection (FDEP) has served notice
through a preliminary consent order, which established an expectation that the Jamela Water Plant will
be decommissioned by the end of Spring 2006. On November 1, 2005, City Commission and Mayor
approved to have staff negotiate directly (best source vendor) with Sanders Company, Inc. for of the
installation of high service pump up-grades at the Forest Oaks Water Treatment Plant and the South
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City Commission Regular Meeting
December 20, 2005
Water Treatment Plant. This best source awarding of the work shall facilitate a schedule that will meet
FDEP’s expectation. Actual Total Budget for this project is $214,440.00 and is based on $184,470 for
construction, $14,970 for Engineering and $15,000.00 for the FDEP Permit Fee. $186,000 was
approved in the 2005-2009 Capital Improvement Plan (CIP) in the approved 2005/2006 budget.
Approval of Transfer of Capital Funds Toward Purchase of Fire Truck. (Fire
8.
Chief Firstner)
$75,000 has been approved in the 2005-2006 Capital Budget for the first year’s payment toward the
purchase of a new fire engine. This amount covers the cost of the vehicle, but does not fund the
necessary equipment to make the truck fully functional, or the finance charges. Staff recommends the
transfer of $8,000 from Capital Equipment (6400) to Capital Vehicles (6401) to cover the cost to
purchase the necessary equipment for the new fire engine. The $8,000 will be the first of four annual
installments, that will subsequently be budgeted for over the next three years. It is also recommended
that the Commission approve the change of use for the $20,000 to cover the finance charges, rather
than the refurbishment of the engine. Any funds not expended on the finance charges will be used for
refurbishment.
F. PUBLIC HEARINGS - NONE
G. REGULAR AGENDA
Appointments to Code Enforcement Board. (City Clerk Eikenberry)
9.
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The board
consists of seven (7) regular members and two (2) alternate members. Ronald Strosnider was
appointed to the Board on 11-15-05, but declined the appointment because he is moving out of state.
Alternate Member Lenko (District 4) and Alternate Member Ballard (District 2) have indicated interest
in serving as a regular member on the Code Enforcement Board. Applicant, Mike Godek (District 1)
has indicated interest in serving as a regular member on the Code Enforcement Board. There are
currently no board members representing District 1. Staff recommends that the Honorable Mayor and
City Commissioners appoint one of the three to a regular member status for a term ending June 2008.
March 2006 Election Issues. (City Clerk Eikenberry)
10.
a. First Reading of the Ordinance to Opt Out of Early Voting.
(Second Reading and
Public Hearing Scheduled for January 3, 2006).
b. Canvassing Board - Appointment of an Additional Member and Approval of
Meeting Dates.
c. Approval of Election Contract from Orange County Supervisor of Elections.
H. STAFF REPORTS
Reuse Project Status. (Utility Director Smith)
11.
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.
LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.
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