HomeMy WebLinkAbout11-15-05 Minutes
MINUTES
OCOEE CITY COMMISSION
November 15, 2005 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of
City Hall. Commissioner Anderson gave the Invocation and Frances Watts led the Pledge of
Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present.
Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Hood, Commissioner
Johnson, and Commissioner Parker.
Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry.
I B. PRESENTATIONS AND PROCLAMATIONS - none
I C. COMMENTS FROM CITIZENSIPUBLIC
Frances Watts, Pioneer Key resident, spoke about how much she loved living in the City since
1970. She thanked the Commission and City Manager Frank for the senior benefits she received and
continues to receive today. Ms. Watts distributed hand-made holiday bookmarks and decorations
from the seniors.
James Fleming, 511 Orange Avenue, thanked Parks and Recreation Director Vito Petrone and
Debbie Gallo for their efforts with the American Legion Blood Drive. He said they helped to
increase the number of units collected by 30%.
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Johnson - none
Commissioner Anderson- said this year the Ocoee Lions Club Christmas Parade will be Saturday,
December 3,2005, with a rain date of December 4, at 2:00 p.m., and he would like to make sure it
gets on the website and OGTV.
Commissioner Hood- none
Mayor Vandergrift - 1) said the volunteers for the Food for Families Drive would be gathering at
West Orange High School on Wednesday evening, Nov. 23,2005. Food will be donated from Publix
and boxed and distributed on Thanksgiving morning. All volunteers are welcome. 2) said he will be
participating in an Ocoee High School Teach-in tomorrow morning, 3) read a letter from Orange
County Commissioner Jacobs congratulating the City for being nominated for the City Spirit Award
for the program allowing citizens to participate in Commission Meetings live by call-in or email.
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of November 1,
2005. (City Clerk Eikenberry)
2. Approval for Purchase of Two (2) New Police Motorcycles. (Police Chief Goclon)
The budget for Fiscal Year 05106 includes the purchase of two (2) police motorcycles and equipment for traffic
enforcement. Bid specifications from the State of Florida! Florida Sheriff's Association (FSA) and bid! quotes from
City Commission Regular Meeting
November 15,2005
authorized dealers were reviewed for factors such as price, dealer proximity, and available options. Harley Davidson Shop
of Clermont is a local authorized Harley Davidson dealer and is able to match the price of the only FSA bid provider. The
motorcycle is the same vehicle with comparable equipment. The Harley Davidson Shop of Clermont will be maintaining the
police motorcycles after purchase. It is respectfully recommended that the Honorable Mayor and City Commission
authorize the Police Department to purchase two (2) police motorcycles with emergency equipment from Harley Davidson
Shop of Clermont.
3. Approval for Purchase of Five (5) New Police Vehicles. (Police Chief Goclon)
The budget for Fiscal Year 05/06 includes $112,500.00 (from Police Impact Fees) for the purchase of five (5) marked police
vehicles and equipment. Bid specifications from the State of Florida! Florida Sheriffs Association (FSA) and bids from
authorized dealers and vendors were reviewed for factors such as best price, vendor proximity, and options available. The
FSA bid for the Central area of Florida showed Classic Chevrolet to have the best pricing. The vehicles will be Chevrolet
Impalas. Some of the equipment (with installation) shown on the FSA list can be obtained from local authorized vendors
directly who match FSA pricing with much less wait time than going through Classic Chevrolet. It is respectfully
recommended that the Honorable Mayor and City Commission authorize the Police Department to purchase five (5) marked
police vehicles from Classic Chevrolet (SOFI FSA bid list dealer) and purchase remaining equipment to complete the
project from local authorized vendors matching FSA pricing.
4. Award of Bid #B05-15 General Mowing & Landscaping Term Contract. (Purchasing
Agent Tolbert)
The total amount of the current contract for general mowing and landscaping of City properties is $138,026.00 annually, and
expires on November 30, 2005. The new contract is for three (3) consecutive one-year terms and automatically renews
annually unless terminated by the City. Staff recommends that the City Commission award Bid #B05-15 to Markham
Woods Landscaping, Inc. in the amount of$123,840.00 annually.
5. Approval of Change Order #1, Contract B05-01, Citywide Right-of-way Mowing.
(Public Works Director Zaitooni)
Change Order #1 to Contract B05-01, City-wide Right-of-way Mowing is intended for the addition of approximately 17.35
acres (23 new locations) to the existing contract. The new total acreage for the contract is estimated at 124.30 acres. The
estimated cost of Change Order #1 is $624.60 per cycle. All other terms of the contract will remain unchanged. Staff is
requesting City Commission to approve Change Order #1 to contract B05-01, City-wide Right-of-way Mowing with
Markham Woods Landscaping, Inc.
6. Approval ofFY 2005-06 Resurfacing Projects. (Public Works Director Zaitooni)
City's fiscal year 2005-06 budget contains a list of resurfacing projects for implementation. In addition, staff will be adding
several miscellaneous projects to be scheduled for completion. For efficiency reasons, staff will be using (piggyback) the
Seminole County Annual Bid AIB-378-99/GMG with the Orlando Paving Company, Inc.
Commissioner Hood asked if the Sorenson Complex could be paved while they are doing the
work on Adair Street; it would just be adding 20-30 yards to the east of what is already planned.
Public Works Director Zaitooni said they can add that if that is the Commission's wish. He
will bring back final costs. Without obiection. the Commission approved the addition
of this project.
7. Approval of Leasing of Holiday Lights and Decorations from Clark Display Sales.
(Public Works Director Zaitooni)
Clark Display Sales, Winter Garden, Florida has been providing the City's Holiday lights and decorations on existing utility
poles where Progress Energy has provided electrical connection throughout the city. The terms of the lease include
installation and removal by Clark Display Sales. At a previous Commission Meeting, purchasing our own lights was
discussed and approved. However, at present this was delayed in order to await the construction of the new Public Works
facility where there will be storage areas to house the new lights and decorations. Staff recommends that the City
Commission approve the leasing of the holiday lights and decorations from Clark Display Sales in the amount of $35,000
and authorize staff to issue a purchase order to Clark Display Sales.
Commissioner Anderson asked about extending the Christmas lights on Clarke Road, down to
A.D. Mims Road as discussed last year. Public Works Director Zaitooni said that there are no
outlets on many of the poles, but we can hang decorations that will be visible during the day.
Mayor Vandergrift said we would probably get more complaints if there were decorations with
no power.
Commissioner Hood said there are no lights in District 1, and asked if something can be put up
this year on Adair Street or Wurst Road?
Page 2 of8
City Commission Regular Meeting
November 15,2005
Commissioner Anderson. seconded by Commissioner Hood. moved to approve a
J5.000.00 additional expenditure from continaency. if it is possible to add Iiahts
and decorations on Wurst Road. or the Northwest Sector near the school.
Motion carried 4-0. with Commissioner Parker away from the dais.
8. Approval of Request for Road Closings for the Ocoee Lions Club Christmas Parade.
(Building Official Jones)
Ms. Cathy Sills of the Ocoee Lions Club has made application to the City for a Special Events Permit for a Christmas parade
that would require the temporary closing of City owned streets. The Christmas Parade is to be held on December 3, 2005, at
lOam with a rain date of December 4, 2005, at 2pm. Staff recommends that the road closings be approved with the
conditions set forth as follows: 1) All residents and businesses that will be affected by the road blockage must be notified in
advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) An emergency lane must be
maintained at all times; and, 4) Roads must be blocked with proper barricades.
9. Approval of Transfer of Funds in the Amount of $16,000 from Police Department
Workers Compensation Fund (001-521-00-2400) to Human Resources Computer
Equipment and Software Fund (001-513-30-6405). (Human Resources Director
Carnicella)
The Human Resources and Finance Departments at the direction of the City Manager plan to merge the Abra H.R. Software
Program with the American Data Group (ADG) Finance Software Program. The cost to replace the Abra Software Program
with the ADG Software Program is approximately $16,000, which includes the initial cost of training the H.R. and Finance
Staff. This project will allow the City to transition to a more paperless system and to provide for the electronic transmission
of payroll, hiring, promotional, and other salary related issues by all City departments. This system will increase
efficiencies and create a more accurate and timely records system. The funds being transferred are from savings realized
from the amount budgeted for the Workers Compensation Program and the actual premium cost for FY 2006.
10. Authorization of Funding for Windsor Landing Subdivision Reuse System.
(City Engineer Wheeler)
This project includes extending 2,000 feet of reuse main along Maguire Road to serve the Windsor Landings subdivision.
This will supply reuse water to the Windsor Landings subdivision as well as provide stub outs for future connections at
Thornebrooke Drive and the undeveloped tract southwest corner of Maguire Road and Roberson Road. South Florida Water
Management District (SFWMD) Altemative Water Supply Funding Program has awarded the City $50,000 to help fund this
project.
City Engineer Wheeler explained the process for the Windsor Landing Subdivision Reuse
System. Commissioner Johnson thanked him for the work he has done and said he knows the
residents there appreciate it.
Consent Agenda Vote:
Commissioner Anderson. seconded by Commissioner Hood. moved to approve
the Consent Aaenda. Items 1-10. in its entirety. with amendments to Items #6 and
#7. as inserted under the items. Motion carried 5-0.
Non A2enda Item: Before moving on the Public Hearings, Mayor Vandergrift addressed a
couple of items. He asked that the school flags be turned right side up. Mayor Vandergrift
distributed t-shirts to the Commission from the Ocoee High School Basketball team.
I F. PUBLIC HEARINGS
ORDINANCE FIRST READING
11. Personnel Rules and Regulations Ordinance. (Human Resources Director Carnicella)
(Second Reading and Public Hearing to be held December 6, 2005, at 7: 15 p.m. or as soon as thereafter.)
The Personnel Rules and Regulations are the policies, procedures and entitlements that govern the terms and conditions of
employment for those employees covered by the same. These Personnel Rules and Regulations are also known as the PRR's
Page 3 of8
City Commission Regular Meeting
November 15,2005
or Rules and Regulations. The Human Resources Department is responsible to administer the PRR's for the City Manager.
The Ordinance providing for the PRR's has not been amended since 1999 and the City Manager has requested the Human
Resources Director complete the draft revisions of the PRR's, which was started in 2004. This revision of the PRR's is a
comprehensive edit and includes many new provisions.
City Attorney Rosenthal read the title of the ordinance. The Second Reading and Public
Hearing will be held December 6, 2005, at 7:15 p.m. or as soon as thereafter.
12. Residential Curbside Service (Garbage, Recycling, and Yard & Bulky Yard Waste).
(public Works Director Zaitooni) The resolution for residential rate increase was advertised in the
Orlando Sentinelfor Public Hearing on November 6,2005.
Pursuant to Work Shop with the City Commission on October 19,2005, staff recommends approval of the transition of the
residential curbside services (garbage, recycling, and yard & bulky waste) to an in-house operation from the current private
contract hauler service.
Public Works Director Zaitooni said that we are moving forward as directed to in-house
residential curbside service, and we are asking Commission to adopt the resolution of rate
increase from the current $16.00 to $19.00 monthly per customer, to approve the transition of
service to in-house operation based on staff recommendations submitted with the agenda item,
and for direction for staff to coordinate with Orange County authorities to place the annual
residential curbside fees on the annual tax rolls for automatic assessments.
Asst. City Attorney Rosenthal read the title of the resolution.
Mayor Vandergrift opened the Public Hearing.
R.P. Monacky, 1820 Prairie Lake Blvd., asked why we can't keep the service that we have.
Public Works Director Zaitooni said the residents spoke resoundingly in favor of going back to
in-house services.
Rosemary Wilsen advised she is happy to see the residential garbage service being brought back
in-house.
Frances Watts said she was not happy with the service from the contractor and she is glad the
City is taking it back.
James Fleming, 511 Orange Avenue, said he does not mind paying a little more money for
better services, he is happy it is coming back in-house.
Max Jacobs, 2247 Mountain Spruce, called and said he is against placing this on the tax roll, he
prefers monthly payments. He added that this motion was defeated last time.
Martha Lopez Anderson, emailed to ask if increased fees would be subsidized by Commercial
or absorbed by residents. Mayor Vandergrift advised it would be absorbed by residents in the
beginning, and then the Commercial would kick in.
Mayor Vandergrift closed the Public Hearing.
Commissioner Anderson clarified that Onyx will still be doing the yard waste pick-ups until
their contract expires on August 30, 2006. White good pick-ups will begin September 2006.
Commissioner Anderson said he is not in favor of removing the penalty clause. Public Works
Director Zaitooni responded by saying we have assessed over $200,000 in penalties and it did
not change their poor performance. We are trying to get through this transition period without
litigation or other difficulties. We have a bond worth $500,000, and we can use other haulers to
take over if they do not continue their contract. Commissioner Hood said he was comfortable
as long as we have that back-up plan.
City Attorney Rosenthal said this is not the best situation, but we have worked out a negotiated
compromise, and he believes they will work with us because they are motivated to resolve this
issue without losing their bond or going through a contract default situation.
Page 4 of8
City Commission Regular Meeting
November 15,2005
Commissioner Parker said the hauler we hired failed dismally and we need to start over with
new equipment and personnel. This is a difficult business to be in and we need to focus on
making it successful so we don't end up with the same complaints.
Mavor Vanderarift. seconded bv Commissioner Hood. moved to adopt Resolution
No. 2005-014 to increase residential rates from the current $16.00 per customer
per month to $19.00 per customer per month. The new rate eauals to $228.00
annuallv per customer. Motion carried 4-1. Commissioner Parker opposed.
The resolution as adopted carries the following title:
RESOLUTION NO. 2005-014
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, INCREASING RATES FOR
RESIDENTIAL CURBSIDE (GARBAGE, RECYCLING AND YARD & BULKY WASTE)
SERVICE; REPEALING RESOLUTIONS OR PORTIONS OF RESOLUTIONS INCONSISTENT
THEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Commissioner Vanderarift. seconded bv Commissioner Johnson moved to
approve staff recommendations 1. 3. 4. 5. 6. and 7. as presented.
Commissioner Parker. seconded bv Commissioner Anderson. moved to amend
the motion to vote on recommendation #7. for coordinatina with Oranae County
to place aarbaae fees on the tax roll. as a separate issue. Motion carried 5-0.
Vote was taken on the oriainal motion. as amended. which includes approval of
the followina staff recommendations. Motion carried 3-2. with Commissioner
Anderson and Commissioner Parker opposed.
1 APPROVE PERFORMING RESIDENTIAL CURBSIDE SERVICES (GARBAGE, RECYCLING, AND
YARD & BULKY WASTE) IN-HOUSE AND TO TRANSITION FROM PRIVATE SERVICE TO IN-
HOUSE OPERATIONS.
3 DIRECT STAFF TO PREPARE THE REQUIRED ADJUSTMENTS TO THE BUDGET INCLUDING
AMENDING THE BUDGET FOR THE INCREASES IN REVENUES AND EXPENDITURES AND TO
ENSURE APPROPRIATE FUNDING LEVELS FOR THE TRANSITION AND CAPITAL PURCHASES.
4 DIRECT STAFF TO SEEK A MUTUAL TERMINATION AGREEMENT WITH WASTE SERVICES OF
FLORIDA, INC., AND FOR THE TRANSITION PERIOD; AND BRING BACK THE FINAL
AGREEMENT FOR CITY COMMISSION APPROVAL. A DRAFT AGREEMENT IS ATTACHED.
5 AUTHORIZE STAFF TO SELECT THE APPROPRIATE COLLECTION VEHICLES, ACQUIRE
FINANCING, AND BRING BACK TO THE CITY COMMISSION FOR FINAL APPROVAL.
6 AUTHORIZE STAFF TO PREPARE ORGANIZATION AND STAFFING PLAN FOR THE SOLID WASTE
DIVISION CONSISTENT WITH THE FINANCIAL FEASIBILITY REpORT AND BRING A FINAL PLAN
FOR APPROVAL BY THE CITY COMMISSION.
Commissioner Parker. seconded bv Commissioner Anderson moved to direct
staff to coordinate with Oranae County authorities to place the annual residential
curbside fees on the annual tax rolls for automatic assessments. Motion carried
4-0. with Commissioner Parker opposed.
Page 5 of8
City Commission Regular Meeting
November 15,2005
City Attorney Rosenthal added that a specific resolution for adding the garbage service fees to
the tax roll would have to be brought back at a future date.
Public Works Director Zaitooni added that discussions and on Commercial Service will also
be brought back at a later date.
Public Works Director Zaitooni gave a presentation on the new sanitation trucks that they will
be recommending, and explained how the side-arms will work and will save time and number of
InJurIes.
I G. REGULAR AGENDA
13. Approval for Reduction of Fine for Case #01-045 and Case #02-052, 826 Satin
Leaf Circle, Denise A. Carr. (Building Official Jones)
These cases were heard before the Code Enforcement Board on two different occasions for the same violation
of junk vehicle(s) parked in the driveway. Subsequently, fmes were established and accrued to $25,100 on
Case No. 01-045 and $2,700 on Case No. 02-052. At the October 25,2005, Code Enforcement Board Meeting,
the Respondent appeared before the Board and asked for a reduction in the fine with the property being in
compliance. Staff recommends that the $25,100 fme be reduced to $2,510 as recommended by the Code
Enforcement Board in Case No. 01-045. The Board also recommended that the $2,510 fme must be paid by
December 1,2005, or the fme will revert back to the original fme. It is also recommended that the $2,700 fme
in Case No. 02-052 be reduced to $0. This recommendation is based upon the actual Staff cost of $1,300 for
both cases.
Commissioner Johnson. seconded bv Mavor Vanderarift moved to approve the
reduction of fines to $2.510.00 pavable bv December 1. 2005. per staff
recommendations. Motion carried 5-0 .
Non-ae:enda Item: Ocoee High School Basketball Ball Coach Scott Eggleston arrived and
talked about the basketball team and the shirts that he gave to commissioners that had been
distributed earlier. Commissioner Hood asked if he was still short on funding for an upcoming
trip to Illinois.
Commissioner Hood. seconded by Commissioner Johnson moved contribute
~500.00 to the Ocoee Hiah School Basketball team to assist them in their travels
to Illinois for a aame. Motion carried 5-0.
14. Appointments to Code Enforcement Board. (City Clerk Eikenberry)
Member Donenfeld resigned effective November 1,2005, (term ending June 2008) and Member Henderson was
removed by the Code Enforcement Board on October 25, 2005, for three (3) consecutive absences (term ending
June 2006), leaving two (2) regular member openings on the board. Staff recommends that the Honorable
Mayor and City Commissioners move Alternate Members Lenlm and Morton to a regular member status or
appoint Steven Ballard and Ronald Strosnider to a regular member status for terms ending June 2006 and June
2008.
Commissioner Parker. seconded bv Commissioner Johnson moved to appoint
Jim Morton and Ron Strosnider as reaular members on the Code Enforcement
Board. Motion carried 5-0
Commissioner Parker. seconded bv Commissioner Anderson moved to appoint
Stephen Ballard as an alternate member on the Code Enforcement Board. to fill
the remainder of the term of Jim Morton. who was moved to a reaular member.
Motion carried 5-0
Page 6 of8
City Commission Regular Meeting
November 15,2005
15. Resolution in Support for the University of Central Florida's Proposal for a Medical
School. (Mayor Vandergrift)
Commissioner Parker. seconded bv Commissioner Anderson moved to adopt
Resolution No. 2005-015. in support the University of Central Florida's Proposal
for a Medical School. Motion carried 5-0.
The resolution as adopted carries the following title:
RESOLUTION NO. 2005-015
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, ENDORSING AND MAKING
KNOWN ITS SUPPORT FOR THE UNIVERISTY OF CENTRAL FLORIDA'S
PROPOSAL FOR A MEDICAL SCHOOL; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
I H. STAFF REPORTS
Community Relations Manager Elliott advised that the calendars are being processed and we
needed to establish the holiday dates for next year. Without objection the Commission
approved the holidavs of December 22 and December 25. 2006 for Christmas and
January 1. 2007 for New Years. per staff recommendation.
Police Chief Goclon said the first meeting of the Sexual Predator Task Force meets tomorrow
night. Commissioner Johnson recommended two more names to be on the Task Force, Debra
Booth and Debra Andrews. Without obiection. the Commission approved of the two
additional members.
Nancv Parker asked for a consensus of the Commission to chanae the name of
the committee to "Child Protection Recommendation Committee" and that the
committee have a sunset date of 120 days. at which time they would make
recommendations to the Commission. Without objection. the Commission
consented on the name chanae and sunset date.
I I. COMMENTS FROM COMMISSIONERS
Commissioner Parker 1) announced a benefit for children in need at Christmas and for injured
Deputy Adam Pierce on December 16,2005 at 7:00 p.m. It will be a Mystery Dinner Play with
Prime Rib Dinner, Carolers, Christmas Reading and Prizes. She asked that flyers are posted and
placed on OGTV. Without objection. the Commission consented to place this on
OGTV.
Page 70f8
Commissioner Johnson said we need to do something about the streetlights that are out around the
City. Mayor Vandergrift said the police department should be reporting these on a nightly basis.
Police Chief Goclon said they have worked out a system for reporting street lights with Public
Works being the central location for notifying FPL for repairs. Commissioner Parker said we
should do a sweep once a quarter where someone checks the entire City for non-functioning street
lights.
Commissioner Anderson - 1) asked about the wattage of the streetlights in some areas, and why
they appear to be too dim. Public Works Director Zaitooni said Progress Energy does a photometric
study for all new installations to conform to a specific foot-candle standard, 2) said this year the
Ocoee Lions Club Christmas Parade will be Saturday, December 3, 2005, with a rain date of
December 4, at 2:00 p.m., and he would like to make sure it gets on the website and OGTV.
Commissioner Hood wished everyone a Happy Thanksgiving.
Mayor Vandergrift asked about the Christmas Dinner for the needy, with food donated by Cisco.
Community Relations Manager Elliott said we did a Holiday Dinner for the needy at the middle
school last year, but it was funded from the Community Relations budget, she has no knowledge of
Sysco being involved.
I ADJOURNMENT
The meeting was adjourned at 9:03 p.m.
Attest:
APPROVED:
City of Ocoee
~~.---.,
~ -L
S. Scott Vandergrift, Mayor
Amended to include
more detail under Item #12
MINUTES
OCOEE CITY COMMISSION
November 15,2005 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of
City Hall. Commissioner Anderson gave the Invocation and Frances Watts led the Pledge of
Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present.
Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Hood, Commissioner
Johnson, and Commissioner Parker.
Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry.
I B. PRESENTATIONS AND PROCLAMATIONS - none
I C. COMMENTS FROM CITIZENSIPUBLIC
Frances Watts, Pioneer Key resident, spoke about how much she loved living in the City since
1970. She thanked the Commission and City Manager Frank for the senior benefits she received and
continues to receive today. Ms. Watts distributed hand-made holiday bookmarks and decorations
from the seniors.
James Fleming, 511 Orange Avenue, thanked Parks and Recreation Director Vito Petrone and
Debbie Gallo for their efforts with the American Legion Blood Drive. He said they helped to
increase the number of units collected by 30%.
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Johnson - none
Commissioner Anderson- said this year the Ocoee Lions Club Christmas Parade will be Saturday,
December 3,2005, with a rain date of December 4, at 2:00 p.m., and he would like to make sure it
gets on the website and OGTV.
Commissioner Hood- none
Mayor Vandergrift - 1) said the volunteers for the Food for Families Drive would be gathering at
West Orange High School on Wednesday evening, Nov. 23,2005. Food will be donated from Publix
and boxed and distributed on Thanksgiving morning. All volunteers are welcome. 2) said he will be
participating in an Ocoee High School Teach-in tomorrow morning, 3) read a letter from Orange
County Commissioner Jacobs congratulating the City for being nominated for the City Spirit Award
for the program allowing citizens to participate in Commission Meetings live by call-in or email.
I E. CONSENT AGENDA
1. ~provaLaDd Aee~ptance of the Regular City Commission Minutes of November 1,
2085. (City Clerk Eikenberry)
(
City Commission Regular Meeting
November 15, 1005
2. Approval for Purchase of Two (2) New Police Motorcycles. (Police Chief Goclon)
The budget for Fiscal Year 05/06 includes the purchase of two (2) police motorcycles and equipment for traffic
enforcement. Bid specifications from the State of Florida! Florida Sheriff's Association (FSA) and bid! quotes from
authorized dealers were reviewed for factors such as price, dealer proximity, and available options. Harley Davidson Shop
of Clermont is a local authorized Harley Davidson dealer and is able to match the price of the only FSA bid provider. The
motorcycle is the same vehicle with comparable equipment. The Harley Davidson Shop of Clermont will be maintaining the
police motorcycles after purchase. It is respectfully recommended that the Honorable Mayor and City Commission
authorize the Police Department to purchase two (2) police motorcycles with emergency equipment from Harley Davidson
Shop of Clermont.
3. Approval for Purchase of Five (5) New Poke Vehicles. (Police Chief Goclon)
The budget for Fiscal Year 05/06 includes $112,500.00 (from Police Impact Fees) for the purchase of five (5) marked police
vehicles and equipment. Bid specifications from the State of Florida! Florida Sheriff's Association (FSA) and bids from
authorized dealers and vendors were reviewed for factors such as best price, vendor proximity, and options available. The
FSA bid for the Central area of Florida showed Classic Chevrolet to have the best pricing. The vehicles will be Chevrolet
Impalas. Some of the equipment (with installation) shown on the FSA list can be obtained from local authorized vendors
directly who match FSA pricing with much less wait time than going through Classic Chevrolet. It is respectfully
recommended that the Honorable Mayor and City Commission authorize the Police Department to purchase five (5) marked
police vehicles from Classic Chevrolet (SOF/ FSA bid list dealer) and purchase remaining equipment to complete the
project from local authorized vendors matching FSA pricing.
4. Award of Qid #BOS-lS General Mowing & Landscaping Term Contract. (purchasing
Agent Tolbert)
The total amount of the current contract for general mowing and landscaping of City properties is $138,026.00 annually, and
expires on November 30, 2005. The new contract is for three (3) consecutive one-year terms and automatically renews
annually unless terminated by the City. Staff recommends that the City Commission award Bid #B05-15 to Markham
Woods Landscaping, Inc. in the amount of$123,840.00 annually.
5. Approval of Change Order #1,. Co.tract BOS-en, Citywide Right-of-way Mowing.
(pubk Works Director Zaitooni)
Change Order #1 to Contract B05-01, City-wide Right-of-way Mowing is intended for the addition of approximately 17.35
acres (23 new locations) to the existing contract. The new total acreage for the contract is estimated at 124.30 acres. The
estimated cost of Change Order # 1 is $624.60 per cycle. All other terms of the contract will remain unchanged. Staff is
requesting City Commission to approve Change Order #1 to contract B05-01, City-wide Right-of-way Mowing with
Markham Woods Landscaping, Inc.
6. Approval of FY 2005-06 Resurfacing Projects. (public Works Director Zaitooni)
City's fiscal year 2005-06 budget contains a list of resurfacing projects for implementation. In addition, staff will be adding
several miscellaneous projects to be scheduled for completion. For efficiency reasons, staff will be using (piggyback) the
Seminole County Annual Bid AIB-378-99/GMG with the Orlando Paving Company, Inc.
Commissioner Hood asked if the Sorenson Complex could be paved while they are doing the
work on Adair Street; it would just be adding 20-30 yards to the east of what is already planned.
Public Works Director Zaitooni said they can add that if that is the Commission's wish. He
will bring back final costs. Without obiection. the Commission aDDroved the addition
of this Droiect.
7. Approval of L~j,ug of .Holiday Lights and Decorations from Clark Display .Sales.
(Public Works Director Zaitooni)
Clark Display Sales, Winter Garden, Florida has been providing the City's Holiday lights and decorations on existing utility
poles where Progress Energy has provided electrical connection throughout the city. The terms of the lease include
installation and removal by Clark Display Sales. At a previous Commission Meeting, purchasing our own lights was
discussed and approved. However, at present this was delayed in order to await the construction of the new Public Works
facility where there will be storage areas to house the new lights and decorations. Staff recommends that the City
Commission approve the leasing of the holiday lights and decorations from Clark Display Sales in the amount of $35,000
and authorize staff to issue a purchase order to Clark Display Sales.
Commissioner Anderson asked about extending the Christmas lights on Clarke Road, down to
A.D. Mims Road as discussed last year. Public Works Director Zaitooni said that there are no
outlets on many of the poles, but we can hang decorations that will be visible during the day.
Page 2 of8
City Commission Regular Meeting
November 15, 1005
Mayor Vandergrift said we would probably get more complaints if there were decorations with
no power.
Commissioner Hood said there are no lights in District 1, and asked if something can be put up
this year on Adair Street or Wurst Road?
Commissioner Anderson. seconded by Commissioner Hood. moved to aDDrove a
J5.000.00 additional eXDenditure from continaency. if it is Dossible to add Iiahts
and decorations on Wurst Road. or the Northwest Sector near the school.
Motion carried 4-0. with Commissioner Parker away from the dais.
8. Approval of Reque~t for Road Closings fortheOcoee Lions Club Christmas Parade.
(Building Official Jones)
Ms. Cathy Sills of the Ocoee Lions Club has made application to the City for a Special Events Permit for a Christmas parade
that would require the temporary closing of City owned streets. The Christmas Parade is to be held on December 3, 2005, at
lOam with a rain date of December 4, 2005, at 2pm. Staff recommends that the road closings be approved with the
conditions set forth as follows: 1) All residents and businesses that will be affected by the road blockage must be notified in
advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) An emergency lane must be
maintained at all times; and, 4) Roads must be blocked with proper barricades.
9. Approval of Transfer of Fun'd~.ja,"the Amount of $16,000 from Police Department
Workers 'Compensation Fwd (001-521-00-2400) to Human Resources Computer
Eqllipn.wtt': p4~tlw'lre Fund ,j901l"513-3&-640S).(Human Resources Director
Carnt~Ua) " .'.
The Human Resources and Finance Departments at the direction of the City Manager plan to merge the Abra H.R. Software
Program with the American Data Group (AD G) Finance Software Program. The cost to replace the Abra Software Program
with the ADG Software Program is approximately $16,000, which includes the initial cost of training the H.R. and Finance
Staff. This project will allow the City to transition to a more paperless system and to provide for the electronic transmission
of payroll, hiring, promotional, and other salary related issues by all City departments. This system will increase
efficiencies and create a more accurate and timely records system. The funds being transferred are from savings realized
from the amount budgeted for the Workers Compensation Program and the actual premium cost for FY 2006.
10. Authorization of Funding for Windsor Landing Subdivision Reuse System.
(City Engineer Wheeler)
This project includes extending 2,000 feet of reuse main along Maguire Road to serve the Windsor Landings subdivision.
This will supply reuse water to the Windsor Landings subdivision as well as provide stub outs for future connections at
Thornebrooke Drive and the undeveloped tract southwest comer of Maguire Road and Roberson Road. South Florida Water
Management District (SFWMD) Alternative Water Supply Funding Program has awarded the City $50,000 to help fund this
project.
City Engineer Wheeler explained the process for the Windsor Landing Subdivision Reuse
System. Commissioner Johnson thanked him for the work he has done and said he knows the
residents there appreciate it.
Consent Agenda Vote:
Commissioner Anderson. seconded bY Commissioner Hood. moved to aDDrove
the Consent Aaenda. Items 1-10. in its entirety. with amendments to Items #6 and
#7. as inserted under the items. Motion carried 5-0.
Non Ae:enda Item: Before moving on the Public Hearings, Mayor Vandergrift addressed a
couple of items. He asked that the school flags be turned right side up. Mayor Vandergrift
distributed t-shirts to the Commission from the Ocoee High School Basketball team.
Page 3 of8
..~
City Commission Regular Meeting
November 15,1005
I F. PUBLIC HEARINGS
ORDINANCE FIRST READING
11. Penonnel Rules and Regulations Ordinance. (Human Resources Director CamiceUa)
(Second Reading and Public Hearing to be held December 6, 2005, at 7: 15 p.m. or as soon as thereafter.)
The Personnel Rules and Regulations are the policies, procedures and entitlements that govern the terms and conditions of
employment for those employees covered by the same. These Personnel Rules and Regulations are also known as the PRR's
or Rules and Regulations. The Human Resources Department is responsible to administer the PRR's for the City Manager.
The Ordinance providing for the PRR's has not been amended since 1999 and the City Manager has requested the Human
Resources Director complete the draft revisions of the PRR's, which was started in 2004. This revision of the PRR's is a
comprehensive edit and includes many new provisions.
City Attomey Rosenthal read the title of the ordinance. The Second Reading and Public
Hearing will be held December 6,2005, at 7:15 p.m. or as soon as thereafter.
12. ResidentW Curbside" Servic'e (Garbage, 'RecycliDg, and Yard & Bulky Yard Waste).
(Pubk Works Director Zaitooqil.. TlJf.r,esolutionfor residential rate increase was advertised in the
Orlando Sentinel for Public Hearing on NoYember IS. 2005.
Pursuant to Work Shop with the City Commission on October 19,2005, staff recommends approval of the transition of the
residential curbside services (garbage, recycling, and yard & bulky waste) to an in-house operation from the current private
contract hauler service.
Public Works Director Zaitooni said that we are moving forward as directed to in-house
residential curbside service, and we are asking Commission to adopt the resolution of rate
increase from the current $16.00 to $19.00 monthly per customer, to approve the transition of
service to in-house operation based on staff recommendations submitted with the agenda item,
and for direction for staff to coordinate with Orange County authorities to place the annual
residential curbside fees on the annual tax rolls for automatic assessments.
Asst. City Attorney Rosenthal read the title of the resolution.
Mayor Vandergrift opened the Public Hearing.
R.P. Monacky, 1820 Prairie Lake Blvd., asked why we can't keep the service that we have.
Public Works Director Zaitooni said the residents spoke resoundingly in favor of going back to
in-house services.
Rosemary Wilsen advised she is happy to see the residential garbage service being brought back
in-house.
Frances Watts said she was not happy with the service from the contractor and she is glad the
City is taking it back.
James Fleming, 511 Orange Avenue, said he does not mind paying a little more money for
better services, he is happy it is coming back in-house.
Max Jacobs, 2247 Mountain Spruce, called and said he is against placing this on the tax roll, he
prefers monthly payments. He added that this motion was defeated last time.
Martha Lopez Anderson, emailed to ask if increased fees would be subsidized by Commercial
or absorbed by residents. Mayor Vandergrift advised it would be absorbed by residents in the
beginning, and then the Commercial would kick in.
Mayor Vandergrift closed the Public Hearing.
Commissioner Anderson clarified that Onyx will still be doing the yard waste pick-ups until
their contract expires on August 30, 2006. White good pick-ups will begin September 2006.
Commissioner Andenon said he is not in favor of removing the penalty clause. Public Works
Director Zaitooni responded by saying we have assessed over $200,000 in penalties and it did
not change their poor performance. We are trying to get through this transition period without
Page 40f8
City Commission Regular Meeting
November 15, 1005
litigation or other difficulties. We have a bond worth $500,000, and we can use other haulers to
take over if they do not continue their contract. Commissioner Hood said he was comfortable
as long as we have that back-up plan.
City Attorney Rosenthal said this is not the best situation, but we have worked out a negotiated
compromise, and he believes they will work with us because they are motivated to resolve this
issue without losing their bond or going through a contract default situation.
Commissioner Parker said the hauler we hired failed dismally and we need to start over with
new equipment and personnel. This is a difficult business to be in and we need to focus on
making it successful so we don't end up with the same complaints.
Mayor Vandergrift. seconded by Commissioner Hood. moved to adoDt Resolution
No. 2005-014 to increase residential rates from the current $16.00 Der customer
Der month to $19.00 Der customer Der month. The new rate eQuals to $228.00
annually Der customer. Motion carried 4-1. Commissioner Parker oDDosed.
The resolution as adopted carries the following title:
RESOLUTION NO. 2005-014
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, INCREASING RATES FOR
RESIDENTIAL CURBSIDE (GARBAGE, RECYCLING AND YARD & BULKY WASTE)
SERVICE; REPEALING RESOLUTIONS OR PORTIONS OF RESOLUTIONS INCONSISTENT
THEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Commissioner Vanderarift. seconded bY Commissioner Johnson moved to
aDDrove staff recommendations 1. 3. 4. 5. 6. and 7. as Dresented.
Commissioner Parker. seconded bY Commissioner Anderson. moved to amend
the motion to vote on recommendation #7. for coordinating with Orange County
to Dlace garbage fees on the tax roll. as a seDarate issue. Motion carried 5-0.
Vote was taken on the original motion. as amended. which includes aDDroval of
the following staff recommendations. Motion carried 3-2. with Commissioner
Anderson and Commissioner Parker oDDosed.
APPROVE PERFORMING RESIDENTIAL CURBSIDE SERVICES (GARBAGE, RECYCLING, AND YARD & BULKY
WASTE) IN-HOUSE AND TO TRANSITION FROM PRIVATE SERVICE TO IN-HOUSE OPERATIONS.
3 DIRECT STAFF TO PREPARE THE REQUIRED ADJUSTMENTS TO THE BUDGET INCLUDING AMENDING THE
BUDGET FOR THE INCREASES IN REVENUES AND EXPENDITURES AND TO ENSURE APPROPRIATE FUNDING
LEVELS FOR THE TRANSITION AND CAPITAL PURCHASES.
4 DIRECT STAFF TO SEEK A MUTUAL TERMINATION AGREEMENT WITH WASTE SERVICES OF FLORIDA, INC.,
AND FOR THE TRANSITION PERIOD; AND BRING BACK THE FINAL AGREEMENT FOR CITY COMMISSION
APPROVAL. A DRAFT AGREEMENT IS ATTACHED.
5 AUTHORIZE STAFF TO SELECT THE APPROPRIATE COLLECTION VEHICLES, ACQUIRE FINANCING, AND BRING
BACK TO THE CITY COMMISSION FOR FINAL APPROVAL.
6 AUTHORIZE STAFF TO PREPARE ORGANIZATION AND STAFFING PLAN FOR THE SOLID WASTE DIVISION
CONSISTENT WITH THE FINANCIAL FEASIBILITY REpORT AND BRING A FINAL PLAN FOR APPROVAL BY THE
CITY COMMISSION.
Page 5 of8
City Commission Regular Meeting
November 15, 1005
Commissioner Parker. seconded by Commissioner Anderson moved to direct
staff to coordinate with Orange County authorities to Dlace the annual residential
curbside fees on the annual tax rolls for automatic assessments. Motion carried
4-0. with Commissioner Parker oDDosed.
City Attorney Rosenthal added that a specific resolution for adding the garbage service fees to
the tax roll would have to be brought back at a future date.
Public Works Director Zaitooni added that discussions and on Commercial Service will also
be brought back at a later date.
Public Works Director Zaitooni gave a presentation on the new sanitation trucks that they will
be recommending, and explained how the side-arms will work and will save time and number of
injuries.
I G. REGULAR AGENDA
13. App"v~for Redu~onofFine for Case #01-045 and Case #02-0S2, 826 Satin
Leaf Circle, Denise A. Carr. (Building official Jones)
These caSes were heard before the Code Enforcement Board on two different occasions for the same violation
of junk vehicle(s) parked in the driveway. Subsequently, fmes were established and accrued to $25,100 on
Case No. 01-045 and $2,700 on Case No. 02-052. At the October 25,2005, Code Enforcement Board Meeting,
the Respondent appeared before the Board and asked for a reduction in the fine with the property being in
compliance. Staff recommends that the $25,100 fine be reduced to $2,510 as recommended by the Code
Enforcement Board in Case No. 01-045. The Board also recommended that the $2,510 fme must be paid by
December 1,2005, or the fine will revert back to the original fme. It is also recommended that the $2,700 fine
in Case No. 02-052 be reduced to $0. This recommendation is based upon the actual Staff cost of $1,300 for
both cases.
Commissioner Johnson. seconded by Mayor Vandergrift moved to aDDrove the
reduction of fines to $2.510.00 Dayable by December 1. 2005. Der staff
recommendations. Motion carried 5-0 .
Non-ae:enda Item: Ocoee High School Basketball Ball Coach Scott Eggleston arrived and
talked about the basketball team and the shirts that he gave to commissioners that had been
distributed earlier. Commissioner Hood asked if he was still short on funding for an upcoming
trip to Illinois.
Commissioner Hood. seconded by Commissioner Johnson moved contribute
J500.00 to the Ocoee High School Basketball team to assist them in their travels
to Illinois for a game. Motion carried 5-0.
14. Appointments to Code Enforc.eDleDt Board. (City Clerk Eikenberry)
Member Donenfeld resigned effective November 1,2005, (term ending June 2008) and Member Henderson was
removed by the Code Enforcement Board on October 25, 2005, for three (3) consecutive absences (term ending
June 2006), leaving two (2) regular member openings on the board. Staff recommends that the Honorable
Mayor and City Commissioners move Alternate Members Lenko and Morton to a regular member status or
appoint Steven Ballard and Ronald Strosnider to a regular member status for terms ending June 2006 and June
2008.
Commissioner Parker. seconded bY Commissioner Johnson moved to aDDoint
Jim Morton and Ron Strosnider as reGular members on the Code Enforcement
Board. Motion carried 5-0
Page 60f8
City Commission Regular Meeting
November 15, 1005
Commissioner Parker. seconded by Commissioner Anderson moved to aDDoint
SteDhen Ballard as an alternate member on the Code Enforcement Board. to fill
the remainder of the term of Jim Morton. who was moved to a regular member.
Motion carried 5-0
15. Resolution in Support for the University of Central Florida's Proposal for a Medical
SchooL (Mayor Vandergrift)
Commissioner Parker. seconded bY Commissioner Anderson moved to adoDt
Resolution No. 2005-015. in SUDDort the University of Central Florida's ProDosal
for a Medical School. Motion carried 5-0.
The resolution as adopted carries the following title:
RESOLUTION NO. 2005-015
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, ENDORSING AND MAKING
KNOWN ITS SUPPORT FOR THE UNIVERISTY OF CENTRAL FLORIDA'S
PROPOSAL FOR A MEDICAL SCHOOL; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
I H. STAFF REPORTS
Community Relations Manager Elliott advised that the calendars are being processed and we
needed to establish the holiday dates for next year. Without obiection the Commission
aDDroved the holidays of December 22 and December 25. 2006 for Christmas and
January 1. 2007 for New Years. Der staff recommendation.
Police Chief Goclon said the first meeting of the Sexual Predator Task Force meets tomorrow
night. Commissioner Johnson recommended two more names to be on the Task Force, Debra
Booth and Debra Andrews. Without obiection. the Commission aDDroved of the two
additional members.
Nancy Parker asked for a consensus of the Commission to change the name of
the committee to "Child Protection Recommendation Committee" and that the
committee have a sunset date of 120 days. at which time they would make
recommendations to the Commission. Without obiection. the Commission
consented on the name change and sunset date.
I I. COMMENTS FROM COMMISSIONERS
Commissioner Parker 1) announced a benefit for children in need at Christmas and for injured
Deputy Adam Pierce on December 16, 2005 at 7:00 p.m. It will be a Mystery Dinner Play with
Prime Rib Dinner, Carolers, Christmas Reading and Prizes. She asked that flyers are posted and
placed on OGTV. Without obiection. the Commission consented to Dlace this on
OGTV.
Page 70f8
City Commission Regular Meeting
November 15, 1005
Commissioner Johnson said we need to do something about the streetlights that are out around
the City. Mayor Vandergrift said the police department should be reporting these on a nightly
basis. Police Chief Goclon said they have worked out a system for reporting street lights with
Public Works being the central location for notifying FPL for repairs. Commissioner Parker
said we should do a sweep once a quarter where someone checks the entire City for non-
functioning street lights.
Commissioner Anderson - 1) asked about the wattage of the streetlights in some areas, and
why they appear to be too dim. Public Works Director Zaitooni said Progress Energy does a
photometric study for all new installations to conform to a specific foot-candle standard, 2) said
this year the Ocoee Lions Club Christmas Parade will be Saturday, December 3, 2005, with a
rain date of December 4, at 2:00 p.m., and he would like to make sure it gets on the web site and
OGTV.
Commissioner Hood wished everyone a Happy Thanksgiving.
Mayor Vandergrift asked about the Christmas Dinner for the needy, with food donated by
Cisco. Community Relations Manager Elliott said we did a Holiday Dinner for the needy at
the middle school last year, but it was funded from the Community Relations budget, she has no
knowledge of Sysco being involved.
I ADJOURNMENT
The meeting was adjourned at 9:03 p.m.
Attest:
APPROVED:
City of Ocoee
-'::::--7 <'2 J kC
-d -5.-;;(:t Vlt.
S. Scott Vandergrift, Mayor
Page 80f8