HomeMy WebLinkAbout08-06-13 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee. Florida
August 6, 2013 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamation — The First Days of School Celebration — August 19, 2013. (Mayor
Vandergrift)
Presentation to Recognize Commissioner Wilsen for Being a Part of the League's
Tri- County Advocacy Team Pilot Project — Kathy Till, President of Advocacy
Consultant for Florida League of Cities, Inc.
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSI ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO I3F, ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held July 16, 2013.
(City Clerk Eikenberry)
2. Approval of C2Logix Route Optimization Solutions for Sanitation Routing
Services. (Public Works Director Krug)
The 2011-2012 City Sanitation Division budget included the purchase of a GPS tracking system for the
Sanitation trucks and the development of optimized collection routes within the City. In March 2012,
Sanitation purchased Zonar hand held GPS tracking units for the trucks which allowed Public Works
to track where the trucks had traveled and when, along with when the collection arm was extended.
Sanitation is at a point in their improvement process to apply route optimization. Route optimization
involves utilizing a service to develop collection routes within the City based on current demand and
future growth.
Public Works investigated firms specializing in routing services for the 2011 -12 budget and found few
firms possessed the capability to create routes for residential collection with more than 500 way points
or stops. The City's five (5) daily collection routes currently average 750 stops each with the
anticipation of easily hitting 1,000 stops as the City continues to expand. Public Works also met in
2011 with the Orlando Utilities Commission (OUC) which had completed a Request For Proposals
(RFP) for similar routing services. After discussing the merits of the respondents and meeting with
capable firms, C21-ogix Route Optimization Solutions (C21-ogix) provided the best fit for the City
with the ability to integrate our existing GIS system into their programming and seamlessly load
Regular City Commission
August 6, 2013
designed routes into the Zonar devices in the trucks. C2Logix is also the same firm which OUC
awarded their RFP for similar services. C2Logix provided pricing to the City in 2011 which was
incorporated into the 2011 -12 budget. Public Works recommends awarding the Sanitation route
optimization to C2Logix based on the OUC RFP 30060Q, for a not to exceed amount of $39,700.00.
3. Approval of Two -Year Warranty Surety and Maintenance, Materials, and
Workmanship Escrow Agreement with Colonial Bluford, LLC for Ocoee Town
Center. (City Engineer Wheeler)
Ocoee Town Center is a 36.08 acre commercial development located at the northwest corner of West
Colonial Drive (SR 50) and Bluford Avenue. Phase 1 of the development includes four lots on 8.60
acres of the property, with the Race Trac facility on lot #l. The developer has completed construction
of the infrastructure improvements for phase l and has requested a Certificate of Completion. The
infrastructure improvements include the water, sanitary sewer, and reuse utilities, the streets and
stormwater collection system, and the perimeter wall. All identified punchlist repairs have been
completed and the developer is ready to start the two -year warranty period.
As a requirement of the Land Development Code, the developer is required to furnish the City a surety
to cover any possible damages discovered during the next two years, should the developer not choose
to make those repairs. Colonial Bluford LLC has provided the City with a Letter of Credit in the
amount of 10% of the constructed improvements. The Maintenance, Materials, and Workmanship
Escrow Agreement (Form 8 from the Land Development Code) acts as the executable document
between the developer and the City for that surety. The surety will be returned to the developer upon
completion of the two -year warranty period and the repair of any damages caused over that two year
period.
4. Approval of Release of Escrow Agreement Funds from Centex Homes to Orange
County for Improvements to Ingram Road. (City Engineer Wheeler)
The Ingram Trails subdivision is located on the west side of Ingram Road north of the intersection with
Clarcona -Ocoee Road. The development was approved at the May 2, 2006, City Commission
Meeting. As part of the subdivision approval, the City also executed the Ingram Road and Clarcona -
Ocoee Road Escrow Agreement between Centex Homes, Orange County, and the City. That
agreement allowed Centex Homes to place funds in escrow to cover construction of certain
improvements on Ingram Road.
Dewitt Excavating Company has been constructing the last phase of the widening of Clarcona -Ocoee
Road. Their contract started in May of 2012 and is projected to run until May of 2014. Dewitt has
completed the road improvements to Ingram Road that were required by the City and County back in
2006/07 as well as the installation of the City's reuse pipeline under that section of Ingram Road.
Therefore, the County is requesting release of the escrow funds to pay for those certain improvements.
The actual cost of the improvements exceeded the escrow fund limit. Therefore Centex Homes will not
be receiving any of the funds in return. Orange County will be making up the small difference in the
actual cost. Although the City required the improvements, the City had no monetary funding in the
road improvements to Ingram Road.
G. SECOND READING OF ORDINANCE - PUBLIC HEARINGS
5. Second Reading of Ordinance for Establishment of a Fire Protection Assessment
Ordinance Replacing Section 77 -1 through 77 -9 of the City Code. (Advertised in the
Orlando sentinel on Monday, July 22, 2013). (Assistant City Manager Shadrix)
For consideration is the proposed Fire Protection Assessment Ordinance. The purpose of this
Ordinance is to (1) provide procedures and standards for the imposition of Citywide Fire Protection
Assessments under the general home rule powers of a municipality; (2) authorize a procedure for the
funding of Fire Protection services, facilities, or pro-rams providing special benefits to property within
the City; and (3) legislatively determine the special benefit provided to Assessed Property from the
provision of the City's fire protection services. This Ordinance is apurely procedural document that
outlines the steps necessary to implement a Fire Protection Assessment and provide for its collection
pursuant to section 197.3632, Florida Statutes; it does not prescribe a methodology or rates. This
Ordinance repeals and replaces section 77 -1 through 77 -9 of the City Code.
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Regular City Commission
August 6, 2013
H. REGULAR AGENDA
6. Approval of Initial Assessment Resolution for Establishing a Non ad Valorem
Fire Assessment for the City of Ocoee. (Assistant City Manager Shadrix)
In 2008, the City of Ocoee adopted a resolution for non ad valorem assessment of a fire fee, which was
ultimately set at zero percent. At that time, the City had proposed a methodology that was based on a
construction that levied more weight on non - residential properties. At the City Commission's
direction, a new assessment has been created in collaboration with the firms Nabors, Giblin, and
Nickerson and Government Services Group, both of Tallahassee. The new proposed assessment uses
an enhanced methodology that takes into account the hazard class ratings of structures and existing
protection versus simply evaluating the square footage by use. The enhanced methodology leverages
NFPA (National Fire Protection Association) standards for firefighting. This methodology is based on
fire flow, used as a proxy for resources necessary to provide fire protection services to specific
buildings based on hazard class (risk) and size (square feet) of each building. The calculations result in
a standard Fire Protection Unit that provides a more accurate correlation of fire protection costs to the
benefits received by each building on each parcel of property. This methodology is also less regressive
in relation to residential properties since it takes into account the actual square footage of each
dwelling unit as opposed to treating all residential dwelling units the same. Additionally, this
methodology allows for credits for sprinklers and potentially other fire mitigation measures.
The proposed initial assessment resolution provides for the methodology for assessment and
notification of all property owners, as well as providing for a credit based on the fire protection system
in place for qualified properties, and is prepared consistent with Chapter 197 Florida Statutes. If
adopted the Initial Assessment Resolution will establish the recommended apportionment methodology
for the fire assessment program. It will set a maximum Fire Protection Assessed Cost of $1,637,285.
00 for the upcoming Fiscal Year and a proposed rate of $69.50 per net Fire Protection Unit.
I. STAFF ACTION IT
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.010.5: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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