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HomeMy WebLinkAboutItem #22 Resolution Amending and Replacing Resolution No. 2011-011 Providing a Fee Structure for Ocoee Parks and Rec Dept for Participation in Rec Programs, Rental Fees, and Usage Feeslk4ROZ/� 0 C 0 (-> (>- florida AGENDA ITEM COVER SHEET Meeting Date: September 17, 2013 Item # _Q Reviewed By: Contact Name: Jeffrey Hayes Department Director: Contact Number: 407 - 877 -5803 City Manager: Subject: Resolution amending and replacing Resolution No. 2011 -011 providing a fee structure for the Ocoee Parks and Recreation Department for participation in recreation programs, classes, activities, and events; rental of city facilities; memberships; and usage fees. Background Summary: The Parks and Recreation Department has completed a review of all fees for parks, facilities, programs and memberships and is recommending adjustments to several of the fees. These fees were last amended in October of 2011. All of the proposed fee adjustments have been identified in the attached Schedule -A. Furthermore, the Parks and Recreation Advisory Board reviewed the proposed fee schedule on July 15, 2013 and recommended the fee schedule to the City Manager for consideration. In addition to the fees that are identified in Schedule -A, the Parks and Recreation Department is also proposing fee schedules for the rental of the Lakeshore Center (Schedule -B) and for the rental of the Withers- Maguire House (Schedule -C). These fees would become effective September 18, 2013, with the exception of the Before School Program and the After School Program which will become effective October 18, 2013. Issue: Should the Honorable Mayor and City Commission approve the revised Schedule -A for the use of the City parks and recreational facilities, and for participation in recreation programs, classes, activities and events, and for memberships, and for the use of the swimming pool; Schedule -B for the rental of the Lakeshore Center; and Schedule -C for the rental of the Withers- Maguire House? Recommendations Staff recommends the Honorable Mayor and City Commission approve the revised Schedule -A for the use of the City parks and recreational facilities, and for participation in recreation programs, classes, activities, and events, and for memberships, and for the use of the swimming pool; Schedule -B for the rental of the Lakeshore Center; and Schedule -C for the rental of the Withers- Maguire House. Attachments: Park and Recreation Department Proposed Fee Schedule 2013 -2014 (Schedule -A). Lakeshore Center Fee Schedule (Schedule -B). Withers- Maguire House Fee Schedule (Schedule -C). Resolution No 2013 -XXXX Financial Impact: Type of Item: (please mark with an `k') Public Hearing For Clerk's Dept Use Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing X Resolution Regular Agenda Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by O N/A N/A N/A 2 RESOLUTION NO. 2013-014 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA AMENDING AND REPLACING RESOLUTION NO. 2011 -011; PROVIDING A FEE STRUCTURE FOR THE OCOEE PARKS AND RECREATION DEPARTMENT FOR PARTICIPATION IN RECREATION PROGRAMS, CLASSES, ACTIVITIES AND EVENTS, RENTAL OF CITY FACILITIES, MEMBERSHIPS, AND USAGE FEES; AND ESTABLISHING A FEE STRUCTURE FOR THE LAKESHORE CENTER; AND ESTABLISHING A FEE STRUCTURE FOR THE WITHERS - MAGUIRE HOUSE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, on October 4, 2011, the City of Ocoee adopted a fee structure for the use of the City's parks and recreation facilities, participation in recreation programs, classes, activities and events, memberships, and use of the swimming pool; and WHEREAS, the City of Ocoee wishes to amend and replace the adopted fee structure; WHEREAS, the City of Ocoee wishes to establish fee structures for the Lakeshore Center and the Withers- Maguire House; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS: SECTION 1: The City Commission of the City of Ocoee hereby amends and replaces the fee structure for the Parks and Recreation Department with underline identifying new fess and language, in accordance with Schedules A, attached hereto and incorporated herein by this reference; and furthermore establishes the fee structures for the Lakeshore Center and the Withers - Maguire House in accordance with Schedules B and C attached hereto and incorporated herein by this reference. SECTION 2. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 3. Effective Date. This Resolution shall become effective on September 18, 2013. PASSED AND ADOPTED this ATTEST: day of , 2013. APPROVED: CITY OF OCOEE, FLORIDA Beth Eikenberry S. Scott Vandergrift, Mayor (SEAL) APPROVED BY THE OCOEE COMMISSION ON THE ABOVE DATE UNDER AGENDA ITEM NO. FOR USE AND RELIANCE ONLY BY THECITY OF OCOEE, FLORIDA; APPROVED AS TO FORM AND LEGALITY this day of , 2013. FOLEY & LARDNER LLP By: City Attorney C� CC C� CC C� C� i W � O W W N V � a P60 � a i 1 � O O O N a U � a U AL� • a d *0 Al ri L a A N 'O L w c.. 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O O^O Q f� E E E E . . .� .� Coco L ^O G' O s R O CC a CC C O L O 00 O h C� a CC C O C� 6i S .O O L O c c 00 00 c _o Y 0 Cp N y V�p �n 6�4 C O y c c a 0 0 00 00 c 0 0 O O M 6�4 C O a L 0 O s O O N 6l4 O bA Ri kn N O 0 o� 0 L a 0 s 0 O O O Ff3 O O O s CV ... C � o a¢ S° az � � U � k/ k7 �? \ k2 2 2ƒ 2G \ § u ud w ® � � � § § t � � ± . � � 2 ■ © 2 � � w � /k 3 2 A § a D § $ \ D � OCOEE LAKESHORE CENTER 2013 -2014 PROPOSED RENTAL RATES (SCHEDULE — B) WEEKEND BLOCK RATES Friday Evening Block Rental 5:00 pm to 11:00 pm. Full Building (Caters permitted by 3:00 pm.) $1,200 Saturday Block Rental 10:00 am. to 11:00 pm. Full Building (Any 6 hour block between 10 am -11 pm) $1,500 Sunday and Holiday Block Rental 10:00 am. to 11:00 pm. Full Building (Any 6 hour block between 10 am -11 pm) $1,200 Holidays Include: new Year's Eve, New Year's Day, Memorial Day, Independence Day, Veterans' Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Eve and Christmas Day. Sunday Rental Prior to a Monday Holiday 10:00 am. to 11:00 pm. Full Building (Any 6 hour block between 10 am -11 pm) $1,500 These include the Sunday prior to: Martin Luther King Day, Memorial Day, Labor Day. Other floating holidays (New Year's Eve, New Year's Day, Independence Day, Veterans' Day, Christmas Eve and Christmas Day) that fall on a Monday, will also be included in this category. WEEKDAY BLOCK RATES WEEKDAY BLOCK RATES Monday - Thursday 8:00 am. - 4:30 Pm. Friday 8:00 am. - 2:00 pm. Grand Banquet Room $400 $400 Banquet Room - A $265 $265 Banquet Room - B $220 $220 Meeting Room $175 $175 Prefunction Hall $220 $220 Plaza Area $75 $75 Full Building $530 $530 WEEKDAY EVENING BLOCK RATES Monday - Thursday Evenings 6:00 pm. - 11:00 pm. Grand Banquet Room $265 Banquet Room - A $220 Banquet Room - B $155 Meeting Room $130 Prefunction Hall $155 Plaza Area $75 Full Building $530 Page 1 OCOEE LAKESHORE CENTER 2013 -2014 PROPOSED RENTAL RATES (SCHEDULE — B) HOURLY RATES PER ROOM Monday - Thursday 8:00 am. -11:00 pm. Friday 8:00 am. -2:00 pm. Grand Banquet Room $100 /hour $100 /hour Banquet Room -A $75 /hour $75 /hour Banquet Room - B $50 /hour $50 /hour Meeting Room $50 /hour $50 /hour Prefunction Hall $50 /hour $50 /hour Plaza Area $25 /hour $25 /hour GAZEBO /ARBOR /LAWN CEREMONY SITES Rental Rate Site Rental, Monday - Thursday, 2 hours $25 /hour Site Rental, Friday, 2 hours between 8:00 am and 2:00 pm. $25 /hour Site Use: Friday evening, Saturday, Sunday, Holiday, Full Building $25 /hour BRIDE and /or GROOM ROOMS at WITHERS - MAGUIRE HOUSE Rental Rate Site Rental, Monday- Thursday, 2 hour minimum $25 /hour Site Rental, Friday, 2 hour min. between 8:00 am and 2:00 pm. $25 /hour Site Use: Friday evening, Saturday, Sunday, Holiday, Full Building $25 /hour SECURITY DEPOSIT Fee Fridays, Saturdays, Sundays and Holidays $500 Monday - Thursday & Friday before 5:00 pm. $250 Fee will be returned if no damage to the center has occurred. If the groups use of the center exceeds the rented time, a portion or all of the security deposit will be applied to the added time of use. The building is rented in six (6) hour blocks on Fridays, Saturdays, Sundays, and Holidays. Any additional hours beyond the six (6) hour block time will be charged on a per hour basis as follows: Fridays, Sundays and holidays at $225 per hour; and Saturdays and Sundays prior to a holiday at $250 per hour. City Residents will receive a ten percent (10 %) discount on the rental of the Event Center on Friday Evenings, Saturdays, Sundays and holidays. A serving charge will be applied to groups that purchase alcohol through any other means than the City. The Parks and Recreation Director or his /her designee is authorized the negotiate the aforementioned rates as he /she deems necessary and appropriate, and to the best interest of the City to secure the rental and use of the Ocoee Event Center, with the approval of the City Manager. Page 2 WITHERS - MAGUIRE HOUSE PROPOSED 2013 -2014 RENTAL RATES (SCHEDULE — C) Friday, Saturday, Sunday & Holiday Rental Friday 8:00 am. to 11:00 pm. Non - Resident $225 $280 Non - House or Lawn Rental - Any 6 hour block of time. Resident Resident Resident $40 /hr. $50 /hr. Non - House or Lawn Rental - Hourly Rental Rate - 2 hour min. Resident Resident Resident $400 $500 Non - House & Lawn Rental - Any 6 hour block of time. Resident Resident Resident $70 /hr. $85 /hr. Non - House & Lawn Rental - Hourly Rental Rate - 2 hour min. Resident Resident Holidays Include: New Year's Eve, New Year's Day, Martin Luther King Day, Memorial Day, Veterans Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Eve and Christmas Day. WEEKDAY RENTAL RATES Monday - Thursday Non - Resident 8:00 am. -11:00 pm. $25 /hour $200 $230 Non - House or Lawn Rental - Any 6 hour block of time. Resident Resident $25 /hour $35 /hr. $40 /hr. Non - House or Lawn Rental - Hourly Rental Rate - 2 hour min. Resident Resident $350 $410 Non - House & Lawn Rental - Any 6 hour block of time. Resident Resident $65 /hr. $75 /hr. Non - House & Lawn Rental - Hourly Rental Rate - 2 hour min. Resident Resident GAZEBO / ARBOR CEREMONY SITE Resident Non - Resident Site Rental, Monday - Thursday, 2 hours $25 /hour $30 /hour Site Rental, Friday, 2 hours between 8:00 am and 2:00 pm. $25 /hour $30 /hour Site Rental: Friday evening, Saturday, Sunday, Holiday $25 /hour $30 /hour If rented with the House & Lawn $15 /hour $20 /hour BRIDE and /or GROOM ROOMS Rental Rate Monday - Friday, with house or grounds rental, 2 hr. min. $20 /hr. Resident $25 /hr. Non - Resident Saturday, Sunday, Holiday, with house or grounds rental. $25 /hr. Resident $30 /hr. Non - Resident If rented with the house & grounds Included Included Hourly Rate - 2 hour minimum $25 /hr. Resident $30 /hr. Non - Resident Two (2) hour minimum rental. Page 1 Photo Shoots on Property Rental Rate Monday - Thursday, house or grounds rental, 2 hr. min. $25 /hr. Resident $30 /hr. Non - Resident $250 $300 Non - Security Deposit Resident Resident Fee will be returned if no damage to the center has occurred. If the groups use of the center exceeds the rented time, a portion or all of the security deposit will be applied to the added time of use. The House and grounds are rented in six (6) hour blocks any additional hours beyond the six (6) hour block time will be charged on a per hour basis. A serving charge will be applied to groups that purchase alcohol through any other means than the City. The Parks and Recreation Director or his /her designee is authorized to negotiate the aforementioned rates as he /she deems necessary and appropriate, and to the best interest of the City to secure the rental and use of the Withers- Maguire House, with the approval of the City Manager. Page 2