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HomeMy WebLinkAboutPlanning & Zoning 11/08/2005 MINUTES OF THE PLANNING AND ZONING COMMISSION ACTING AS THE LOCAL PLANNING AGENCY MEETING HELD TUESDAY, NOVEMBER 8, 2005 CALL TO ORDER Chairman Golden called the meeting to order at 7:03 p.m. Following a moment of silent meditation and the Pledge of Allegiance to the Flag, a quorum was declared present. PRESENT: Chairman Golden, Vice-Chairman McKey, Members Campbell, Conkling, Keller, Morris, Rhodus, Sills, and West. Also present were Community Development Director Wagner, Planning Manager Armstrong, and Deputy City Clerk Brasher. ABSENT: None CONSENT AGENDA Minutes of the Planning and Zoning Commission Regular Meeting held on Tuesday, October 11, 2005. Member Keller. seconded bv Vice-Chair McKev. moved to accept the Consent Aaenda as presented. Motion carried unanimouslv. NEW BUSINESS PRAIRIE LAKE TRACT A PRELIMINARY SUBDIVISION PLAN Planning Manager Armstrong presented the Staff Report for the Preliminary Subdivision Plan for Prairie Lake Tract A. Prairie Lake Tract A is located on "Tract A" of the approved Prairie Lake Planned Unit Development (PUD), adjoining Lake Meadow. More specifically, the proposed project is located at the northwest intersection of Clarke Road and AD Mims Road. The property is comprised of 44.18 heavily wooded acres and is designated High Density Residential on the Future Land Use Map (FLUM). The PUD limits the maximum number of units for Tract A at 385. Staff has determined that the proposed density and type of units are consistent with the approved Prairie Lake PUD Land Use Plan, last modified on September 10, 2003. DISCUSSION The Prairie Lake Tract A development is to be developed with 213 units (87 single family and 126 townhome units). Access into the site will be provided from the east side of Clarke Road via two access points. The townhome units will have a right-inlright-put on Clarke Road and the main entrance will be an access leading into the single-family area. It will have one lane entering and two lanes exiting (right turn lane and left turn lane) onto Clarke Road. Because the Prairie Planning and Zoning Commission Regular Meeting November 8, 2005 Lake PUD is a vested development, a traffic study was submitted by the applicant analyzing only operational issues on Clarke Road. The study determined that the existing left turn lane leading into the development was adequate. While the developer's traffic study did not indicate that a southbound right turn lane at Street A was needed, Staff believes that this is warranted. The Public Works Department conducted an assessment of the conditions of the area and determined that a southbound right turn deceleration lane is necessary. The minimum size specified for the single family units is 1,200 square feet and the town homes are proposed to be a minimum living area of 1,200 square feet. Each townhome will have an enclosed garage. In some select units, the garage will be limited to a single car garage, but in the majority of the units, the garage will be two-car. Visitor parking is provided throughout the project to accommodate for overflow off-street parking. Recreational facilities proposed include a 1,200 square foot community meeting facility and swimming pool. These facilities would be shared by the town home units and the single-family units. The development is not proposed to be gated; however, the town home development is proposing to have private streets, while the single-family development will contain public streets. The exterior of the development will be enclosed with a 6-foot high brick wall on the east and south sides of the property. Adjacent to the Beech Recreation Center, the applicant is proposing a 6-foot high tan PVC fence and a 6-foot high tan PVC fence would separate the town home units from the single-family units. A pedestrian connection will be made available to the recreation center via a gate located in the town home portion of the development at the end of "Street C." The applicant had added a Condition of Approval specifying that a cost-sharing agreement will be in place prior to the approval of the Final Subdivision Plan relative to a traffic signal being installed on Clark Road at the Ocoee Fire Station. The contribution will be paid to the City prior to the Pre-Construction meeting. The City has requested that the developers of this project contact Silverstri Investments to create an agreement allowing Tract H to be conveyed to the City for a pedestrian/bike trail. Access will be provided to the future system between lots 165 and 166. Such an agreement would need to be in place prior to platting of the property. The applicant is requesting one (1) waiver as follows: . Article 6-9 (A), Land Development Code: A community meeting room must be a permanent structure having a minimum of 500 square feet of meeting space for a 101 unit development with an additional 5 square feet for each additional unit up to a maximum of 1,000 square feet of meeting room 2 Planning and Zoning Commission Regular Meeting November 8, 2005 space. The Applicant is requesting that the "Community meeting room" be substituted with an "open air meeting pavilion" with a minimum of 1,200 square feet. Applicant is to make the facility more accessible to the residents of the community. DEVELOPMENT REVIEW COMMITTEE RECOMMENDATION: The Development Review Committee (DRC) met on October 26, 2005, and reviewed the Preliminary Subdivision Plan. Staff discussed outstanding comments from the City Attorney, the Public Works Department, the Engineering Department, and the Planning Division. The concerns discussed were the cost sharing of the signal at Clarke Road and the Fire Station. A cost sharing agreement would need to be in place prior to the approval of the Final Subdivision Plan and the amount paid to the City prior to the Pre-Construction meeting. The Public Works Department estimated the amount to the applicant to be no more than $60,000. A secondary issue discussed was the need for a southbound right turn lane on Clarke Road into Street A. Staff indicated that this would be recommended to be included into the plan based on standards identified by the Public Works Department. The traffic study submitted by the applicant only identified that a northbound turn lane was needed at Street A. Discussion ensued regarding the future development of a bike path/trail around Tract H. The applicant agreed to contact Silverstri Investments in order to create an agreement to convey Tract H to the City, which would need to be in place prior to the platting of the property. The project was unanimously approved by the DRC, including the waiver request, subject to the developer modifying the plans by November 3,2005. POST DRC ACTIONS: On November 3, 2005, the Renaissance Planning Group (RPG) submitted comments to the City on two outstanding issues: (1) Given the uncertainties about future traffic distribution, the need to facilitate safe turning movements along Clarke Road, and the potential for high traffic volumes on Clark Road in the future. RPG strongly recommended that the City require the applicant to provide a southbound right turn lane into the northern project entrance. According to the Public Works Department, the right turn lane deceleration lane should be designed consistent with the Florida Department of Transportation (FDOT) standards for a roadway designed for a 45 mph speed limit. The total distance (taper/deceleration/storage) would need to be 225 feet. The taper distance, which is included in the total, is 50 feet; and (2) for both projects entrances, a turn radius 3 Planning and Zoning Commission Regular Meeting November 8, 2005 of 15-25 feet is needed to create a more pedestrian-friendly environment. On November 3, 2005, the applicant revised the Site Plan based on discussions at DRC. STAFF RECOMMENDATION Based on the recommendation of the DRC, Staff respectfully recommends that the Planning and Zoning Commission recommend approval of the Preliminary Subdivision Plan for Prairie Lake Tract A, as date stamped received by the City on November 3, 2005, including consideration of the waiver request for the community building and subject to revising the plans prior to the City Commission Meeting as follows: 1. Per the Public Works Department, include a southbound right turn deceleration lane on Clark Road at Street A, consistent with Florida Department of Transportation (FDOT) standards. Total distance of lane (taper/deceleration/storage) is 225 feet for a roadway designed with a 45 mph speed limit. The taper distance included in the total is 50 feet; 2. Modification of the radius at each entrance into the project from 50 feet to a safer and more pedestrian-friendly radius of 15 to 25 feet; 3. Revision of Condition of Approval #68, on Sheet 5, to read as follows: Silverstri Investments to enter into an agreement allowing Tract H to be conveyed to the City of Ocoee for a future bike/pedestrian trail. Such agreement shall be in place prior to platting and City would issue Park Impact Fee credits for Tract H. 4. On Sheet 2 of 20, Note 43, please add reuse water to water and wastewater. Note had not been changed. Member Campbell asked if the smaller radius at the entrances would still accommodate school buses. Planning Manager Armstrong said they would. Member Morris inquired as to why an entrance was not located on AD Mims Road. Planning Manager Armstrong said due to the railroad tracks located along AD Mims Road. Member Keller thanked the developer for the eight foot sidewalks and questioned the open air pavilion. Member Golden inquired as to why there were approximately 10 lots to be developed in the flood plain. Planning Manager Armstrong said Prairie Lake PUD was vested in the 1980's and it is the only project in the City of Ocoee permitted to be developed in this manner. 4 Planning and Zoning Commission Regular Meeting November 8, 2005 Member Campbell asked if the developer would be required to notify the homeowners as to the lots located in the flood plain. Community Development Director Wagner said the lots will be filled and raised above the flood plain. He further stated the house pads would be raised 2 feet and there would be a 25-foot wetlands buffer. Vice-Chairman McKey inquired as to the cost sharing of the traffic signal. Planning Manager Armstrong said the cost for the signal will be shared with Prairie Lake Reserve, Prairie Lake Tract A, and City of Ocoee. Vice-Chairman McKey asked why the Park Impact Fee credit would be $8,000 per acre. Planning Manager Armstrong said the Park Impact Fee credit of $8,000 per acre is consistent with previous developers in the City. Community Development Director Wagner said all of the units in this PUD will receive Park Impact Fee credits. Member West asked if there is a Master Plan on trails that would ultimately tie into the West Orange Trails. Community Development Director Wagner said the Comprehensive Plan has a plate with a layout of the bike trails in the City but there is no formal Master Plan. Member Rhodus stated the plans look like the applicant is only preserving four (4) trees. Planning Manager Armstrong said the developer would be addressing this issue on a lot by lot basis. The Public Hearing was opened. Tom McCarthy, Vice-President of Land Development for Ryland Homes, stated the concept for the "open air" pavilion is the concept used in the McCormick Woods project. Vice-Chairman McKey stated the "open air" pavilion is not practicable and there are limited meeting places in Ocoee. He further stated he rejects the "open air" pavilion concept. Mr. McCarthy said a 1,000 sq. ft. building is a burden to the homeowners and a pavilion is more usable. Member Sills said there is a need for meeting rooms; it is already hard for organizations to find a place to meet. Chairman Golden said he is in favor of a club house type concept. 5 Planning and Zoning Commission Regular Meeting November 8, 2005 Member Keller said he is President of his homeowner's association and there are limited places to meet and there are additional costs for rental of the meeting space. He further said that when the City Commission required community rooms, it was in the best interest of the City of Ocoee. Member Conkling stated he has lived in a subdivision with the "open air" pavilion and it was mainly used for birthday parties due to the heat and bugs, an air conditioned facility was often sought outside the premises. He suggested a compromise with a smaller "open air" pavilion with a smaller meeting room but he is not in favor of only an "open air" pavilion. Community Development Director Wagner said the requirements 'with regard to enclosed space, according to the City of Ocoee Code Book, are a minimum of 500 square feet of meeting space for a 101 unit development with an additional 5 square feet for each additional unit up to a maximum of 1,000 square feet of meeting room space. Staff is not making a recommendation on this issue; Staff is bringing it forward for the Planning and Zoning Commission and the City Commission. Member Morris said he would not support the waiver request for an "open air" pavilion. Member West said he agrees with the other board members with regard to the needs of the air conditioned meeting space. Member Campbell voiced his concerns with the lack of parking spaces at the recreational facilities. Community Development Director Wagner said parking is based on enclosed space. Member Campbell said the developer gains in two ways with the "open air" pavilion and less parking for the recreational space. Planning Manager Armstrong said the proposed parking for this project is consistent with other similar projects in the City. Member Keller asked how wide the walkway to the Beech Center would be. Mr. McCarthy said they are five feet walkways. Vice-Chairman McKey asked that the Developer construct the walkway from the commercial property to the Beech Center along A D Mims Road six to eight feet wide instead of the proposed width. Member Conkling inquired as to the number of single stall garages and how many proposed parking spaces in that area. Mr. McCarthy said there would be 6 Planning and Zoning Commission Regular Meeting November 8, 2005 approximately 28 single car garage units and there are approximately 17 parking spaces for visitors. Scott Sterns, stated there are approximately 70 parking spaces planned for the town home area. Community Development Director Wagner said the parking requirements are 2 1,4 parking spaces per dwelling unit, with 126 units, approximately 70 spaces would be required. Chairman Golden asked what process was used to select trees for removal on the property. Scott Sterns stated a Tree Survey was done and the trees for removal are on the plans submitted. He further stated that a "Condition of Approval" was added and trees would be removed on a lot by lot basis based on the "Condition of Approval" and the housing footprint selected for each home site. The roads will be below grade in order to save as many trees as possible. Chairman Golden asked that the "Tree Protection Plan" be shown on the final subdivision plans as well as on the grading and drainage plans. Discussion ensued regarding saving trees on the property. Member Keller inquired as to whether the walkway on A D Mims Road would indeed be widened to eight feet. Mr. McCarthy agreed to widen the walkway on A D Mims Road to eight feet. Member Morris said he would not support an "open air" pavilion. Brett Andrews, 1659 Fallmonte Court, Ocoee, voiced his concerns regarding traffic and garbage pick up for this proposed project due to the fact that he resides in the Wentworth Subdivision and they have similar problems. The Public Hearing was closed. Community Development Director Wagner said the Wentworth Subdivision prompted the Planning Department to upgrade the City's development regulations. It was the consensus of the Planning and Zoning Commission to deny the waiver request. Vice-Chairman McKev. seconded bv Member Keller. moved to approve the Preliminary Subdivision Plan for Prairie Lake Tract A. as date stamped received bv the Citv on November 3. 2005. subiect to revisinq the plans as follows prior to the Citv Commission Meetinq: 1) Per the Public Works Department. include a southbound riqht turn deceleration lane on Clarke Road at Street A consistent with 7 Planning and Zoning Commission Regular Meeting November 8, 2005 Florida Department of Transportation (FOOT) standards. Total distance of lane (taper/deceleration/storaae) is 225 feet for a roadwav desianed with a 45 mph speed limit. The taper distance included in the total is 50 feet: 2) Modification of the radius at each entrance into the proiect from 50 feet to a safer and more oedestrian-friendlv radius of 15 to 25 feet: 3) Revision of Condition of Approval #68 on Sheet 5 to read as follows: Silverstri Investments to enter into an aareement allowina Tract H to be conveved to the Citv of Ocoee for a future bike/pedestrian trail. Such aareement shall be in place prior to p/attina and Citv would issue park impact fee credits for Tract H: 4) On Sheet 2 of 20. Note 43. please add reuse water to water and wastewater. Note has not been chanaed: 5) Reiection of waiver request: 6) Continue the eiaht foot walkwav alona A 0 Mims Road: and 7) Add tree protection notes as specified bv the Plannina and Zonina Commission. Motion carried unanimouslv. MISCELLANEOUS Community Development Director Wagner advised the Planning and Zoning Commission that the developer for Wesmere Townhome project would be making an early request for a clearing and mass grading permit. Member Rhodus inquired as to what would be constructed next to Spring Lake. Community Development Director Wagner said Prairie Lake Reserve was just approved by City Commission and work will begin on that project soon. Vice-Chairman McKey asked that the Planning and Zoning Commission members contact their City Commissioner and City Manager Frank requesting the finalization and adoption of the Bicycle Trail Master Plan. Community Development Director Wagner announced the Volunteer Dinner on Wednesday at 6:00 p.m. at the Beech Recreation Center. ADJOURNMENT The meeting adjourned at 8:15 p.m. ~ Brenda Brasher, Deputy City Clerk 8