HomeMy WebLinkAboutItem #06 Approval of Change Order No. 1, B13-16 Asphalt Paving FY 2013 with Empower ConstructionOCOE'P
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AGENDA ITEM COVER SHEET
Meeting Date: November 5, 2013
Item # (_1
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Change Order No. 1, B13 -06 Asphalt Paving FY 2013 With Empower Construction
Commissioner Keller, District 4
Background Summary:
The Commission awarded the asphalt paving projects for fiscal year 2012 -13 for roads within Forest Oaks
Subdivision (Hager Dr., Rich Dr., Prairie Lake Dr., Withers Ct., and Ison Ln.) and Sawmill Subdivision
(Canyon Trail Ln, Cross Cut Ct., and Hornlake Circle); to Empower Construction, Inc. at the June 4, 2013
meeting. The construction consisted of removing the existing asphalt by milling to a depth of 1" and installing
new asphalt. In both subdivisions, the milling activities exposed large areas of horizontal shearing in the
existing asphalt and base. These areas left deep scabs, or pockets, in the roadway which required additional
asphalt pavement to rebuild the roads to the original profile and cross slope. The Contractor and Public Works
Inspector documented the issue as it occurred.
The Contractor is requesting $37,363.74 for the 470.28 tons of additional asphalt installed due to the extra depth
required to fill the large areas where the existing pavement experienced excessive horizontal shearing. Public
Works has verified the total asphalt installed on the project through delivery tickets and on -site cores of the new
asphalt. Public Works also verified the extended cost per ton as bid to be at the low end of the industry standard
for this area. The original contract price of $167,808.13, plus the change order of $37,363.74, will give a new
contract total of $205,171.87 which is below the $240,000.00 allocated in the 2012 -13 fiscal year budget.
Based on the documented conditions encountered in the field, Public Works recommends approval of the
additional asphalt material through Change Order No. 1.
Issue:
Request the City Commission to approve Change Order No. 1 for B 13 -06, Asphalt Paving Projects for FY 2013
with Empower Construction, Inc.
Recommendations:
Recommend the City Commission approve Change Order No. 1 for B13-06, Asphalt Paving Projects for FY
2013 with Empower Construction Inc. in the amount of $37,363.74. This will bring the contract to a current
total of $205,171.87.
Attachments:
1. Change Order No. 1.
2. Contractor Request Letter with photos and calculations.
3. Asphalt delivery tickets are available for review if requested.
Financial Impact:
There is adequate funding available in the Capital Project Fund for this project.
Type of Item: (please mark with an 'k')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
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Ocoee
florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
B13 -06 ASPHALT PAVING PROJECTS FY 2013
CHANGE ORDER NO. 1
DATE: September 20, 2013 PURCHASE ORDER: 1422057
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $167,808.13
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $167,808.13
Net Increase (Decrease) Resulting from this CHANGE ORDER $37,363.74
The current CONTRACT PRICE including this CHANGE ORDER $205,171.87
Original CONTRACT COMPLETION DATE: September 10, 2013
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS September 10, 2013
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER September 10, 2013
B13 -06 ASPHALT PAVING PROJECTS FY 2013, Change Order # 1, Page 1
CHANGES ORDERED:
REQUIRED CHANGES: See Attached.
II. JUSTIFICATION: See Attached.
III. NARRATIVE OF NEGOTIATIONS
IV. PAYMENT
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and /or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any
prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
B13 -06 ASPHALT PAVING PROJECTS FY 2013, Change Order # 1, Page 2
RECOMMENDED BY:
CITY OF OCOEE LORIDA
By:
Signature
Date: /O- /6- // ? -L)i3
Title: - jam ,/02.r L�3p Tzw e
APPROVED BY:
CITY OF OCOEE, FLORIDA
S. Scott Vandergrift, Mayor
ACCEPTED BY:
EMPOWER CONSTRUCTION INC.
By: ;?&a, z
Signature
Date:
Title: i-
Date:
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
, 20_
City Attorney
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 20_ UNDER
AGENDA ITEM NO.
B13 -06 ASPHALT PAVING PROJECTS FY 2013, Change Order # 1, Page 3
Empowerconst @aol.com
Office: (863) 875 -7997
Fax: (863) 875 -7995
347 Bolender Road Auburndale, FL 33823
September 17th, 2013
City of Ocoee — Public Works
301 Maguire Road
Ocoee, FL 34761
Attention: Richard Campanale
Operations Manager
RE: Overrun of Asphalt, Narrative
Contract No: FY 2103
County: Hillsborough
Project Description: Forest Oaks Sub. And Sawmill Subdivision.
On September, 3 d 2013 Empower started the milling for the above referenced project. The
contract called for a 1" mill and 1" overlay. When proceeded to mill we noticed the existing
asphalt was less than 1" in most spots. This caused two things one, exposed base and two,
majority of the asphalt where it was more than 1" was left loose and had to be taken up, mostly
up against the curb. Andre Walker paving foreman for Empower made the inspector aware of
the issue. The unforeseen condition caused us to overrun the estimated tonnage by an average
of 30lbs per sq inch per syd. I have attached in this package the asphalt plant tickets and
pictures of the said conditions.
Regards
Ricky Stripling
Empower Construction
Superintendent
Dollar Amount Justification
Contract syd price = $ 4.37
Contract ton price = $ 79.45
Total Contract Syds = 29,319sy
29,319 x 110 / 2,000 = 1,612.54tns
Total Contract Bid Amount (Asphalt) _ $ 128,124.03
$ 128,124.03 / 1,612.54tns = $ 79.45 a ton
Total Overrun Tonage = 470.28tns
470.28tns x $ 79.45a ton = $ 37,363.74
Total Change Order Amount:
$37,363.74
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