HomeMy WebLinkAboutItem #08 Approval of Holiday Decorations City-Wide with Clark Sales Display, Inc.ka 4 / �
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AGENDA ITEM COVER SHEET
Meeting Date: November 5, 2013
Item #
Contact Name: Stephen C. Krug
Contact Number: 6002
Reviewed By
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Department Director:
City Manager: -'
-
, .)uujecL: nonaay uecorations city Wide with Clark Sales Display, Inc.
Background Summary:
The City has settled on holiday decorations in previous years that incorporate festive banners and
lighted decorations. The City owned banners are installed on light poles in locations without electrical
connections with leased lighted decorations mounted on the following roads:
• Clarke Road, SR 50 to north of A.D. Mims Rd.
• Bluford Ave, SR 50 to Silver Star Rd.
• Maguire Road, Moore Rd. to SR 50.
• Silver Star Road, Ocoee - Apopka Rd. to Clarke Rd.
• Wurst Road, Little Spring Hill Dr. to Phyllis St.
The City has utilized the services of Clark Sales Display, Inc., (CSDI) in previous years as they have
provided the lowest pricing and most responsive service. Public Works has researched pricing again
this year and found CSDI to have the lowest pricing available through an existing contract with the
City of St. Petersburg. Public Works recommends utilizing this contract to install 242 lighted
decorations on light poles on the above referenced roads for a total of $42,350.00.
Issue:
Request the City Commission to approve leasing of lighted holiday decorations with Clark Sales
Display, Inc.
Recommendations:
Recommend approval to lease 242 lighted holiday pole decorations from Clark Sales Display, Inc., at
a unit price of $175.00 each for a total fee of $42,350.00, based on pricing utilizing the existing City of
St. Petersburg contract IFB 7926, Blanket PO 170977.
Attachments:
Clark Sales Display, Inc., Proposal
Financial Impact:
The lease of the lighted holiday pole decorations are adequately funded in the 2013/2014 Public
Works Department budget.
Type of Item: (please mark with an x')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
X Commission Approval
Regular Agenda
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
2
CLARK SALES DISPLAY, INC.
POST OFFICE BOX 1007
TAVARES, FLORIDA 32778
1- 800 - 962 -7937/ 352 - 343 -5899 / FAX: 352 -343
WWW. CLARKSCHRISTMAS. COM
Stephen C. Krug P.E.
OCOEE, CITY OF
301 Maguire Rd
OCOEE, FL 34761 -2258
Phone: 407 - 905 -3170
1 1 YEAR
242 POLE MOUNT
1 (INFO
Date 10/23/2013
s? call Lee C. Clark
)B NAME / LOCATION
OLIDAY DECORATIONS
OR CITY WIDE POLES
S DONE IN PRIOR YEARS
res on: 11/2/2013
Number: 130234 OCOEE POLE 2013
on
THE LEASE, INSTALLATION, REMOVAL, AND STORAGE OF
THE FOLLOWING HOLIDAY DECORATIONS FOR 2013. WITH 2
YEAR CONTINUANCE OPTION.
In accordance to St Petersburg IFB 7926 / Blanket PO 170977
LIGHT POLES TO BE DECORATED WITH A COMBINATION OF
T TO 8' HOLIDAY DISPLAYS, WHICH CAN INCLUDE,
STOCKINGS, SOLDIERS, 4' -5' WREATHS, CANDLES, AND A
VARIETY OF TREES.
PROPOSAL
SALES LEA L
DECORATIONS WILL BE INSTALLED IN NOVEMBER, AND $0.00 $0.00
REMOVED TO OUR STORAGE FACILITY IN JANUARY. WE
DON'T DO MID SEASON SERVICE UNLESS DANGEROUS
CONDITIONS APPLY AND THEY WILL BE CORRECTED AS
SOON AS POSSIBLE. WE ARE IN THE DISPLAY BUSINESS
ONLY, AND DO NOT DO ANY ELECTRICAL WORK OTHER THAN
PLUGGING INTO EXISTING OUTLETS.
11
Acceptance of Proposal- The above prices, specifications and conditions
are satisfactory and are herby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above, it is acknowledged and agreed that
by signing this proposal a contract will thereafter exist between the parties the terms
ofwhich contract will be those described in this proposal
Scyssa .'
TO TA L ANNUAL L
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$0.00 $0.00
$175.00 $42,350.00
E $42,350.00
ALL MATERIALS IS GUARANTEED TO BE AS SPECIFIED.
ALL WORK TO BE COMPLETED IN A PROFESSIONAL
MANNER ACCORDING TO STANDARD PRACTICES. ANY
ALTERATION OR DEVIATION FROM ABOVE
SPECIFICATION INVOLVING EXTRA COSTS WILL BE
EXECUTED ONLY UPON WRITTEN ORDERS, AND WILL
BECOME AN EXTRA CHARGE OVER AND ABOVE THE
ESTIMATE. ALL AGREEMENTS CONTINGENT UPON
STRIKES, ACCIDENTS OR DELAYS BEYOND OUR
CONTROL. OWNER TO CARRY FIRE, TORNADO AND
OTHER NECESSARY INSURANCE. OUR WORKES ARE
FULLY COVERED BY WORKER'S COMPENSATION
INSURANCE.