HomeMy WebLinkAboutItem #11 Approval to Allocate $10,000 in Additional Funds to the Lakeshore Center Development Project to Fund the Purchase of Tables, Chairs, Appliances, and Other Furnishingslk4SO%'/�
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AGENDA ITEM COVER SHEET
Meeting Date
November 5. 2013
Item #
Contact Name: Al Butler, Support Services
Contact Number: 407 - 905 -3100, ext. 1543
Reviewed By:
Department Director:
City Manager: �µ
Subject: Allocate $10,000 in additional funds to the Lakeshore Center development project to fund the
purchase of tables, chairs, appliances, and other furnishings needed to rent the new facility and the
Withers - Maauire House. (District 2 — Wilsen)
Background Summary:
The City Commission awarded Bid No. B13 -03 to C & D Construction, Inc., at a total price of $2,165,000
and modified the project budget to cover the cost of the construction contract plus a 5% contingency
allowance, bringing the total construction phase budget to $2,273,250. To date, the construction effort
has generally adhered to the original bid price with a net cost increase of less than $20,000. However,
other related expenditures have impacted the available contingency funding, such as the remodeling
effort at the Withers- Maguire House and the acquisition of tables, chairs, and appliances for use at both
rental venues. Additional funding is needed to complete related purchases and final construction.
Issue:
Should the City Commission approve an additional allocation of $10,000 from the General Fund
Contingency to the Community Center Reconstruction and Withers- Maguire House remodeling efforts in
order to complete the construction and acquisitions needed to prepare these facilities for rental?
Recommendations
The Support Services and Parks & Recreation departments recommend that the City Commission
approve the allocation of $10,000 in General Fund Contingency budget to capital projects 30609
(Community Center Expansion) and 30610 (Maguire House Modifications) for the purposes proposed
above. Staff is to determine the specific allocation to the individual projects based on overall and specific
needs to complete the work and ready the facilities for rental with all furnishings.
Staff also recommends that the City Commission approve the use of CF Group, Inc. of Newport,
Tennessee, as a single source provider for the purpose of ordering additional chairs for City facilities to
ensure the compatibility of furnishings, now and in the future. This company and its product line were
competitively selected after reviewing the offerings of several companies for design, stain resistance, and
longevity. Utilizing a single source will allow chairs and tables to be shared among the various rental
venues according to need.
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Attachments:
None.
Financial Impact:
The amount of Contingency Fund budget will decline by $10,000. The currently available amount is in
excess of $90,000.
Type of Item (please mark with an x')
Public Hearing
For Clerk's Dept Use
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ��1 `'.� .� irr� r� E 1� �G s�c� i7��,.� �z w t
Reviewed by
N/A
N/A
N/A
N/A
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