HomeMy WebLinkAbout11-19-13 Emergency Item - Purchase of Artificial Tree for Holiday Tree Lighting Celebration on December 7, 2013OCO(_ e
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AGENDA ITEM COVER SHEET
Meeting Date: November 19, 2013
Contact Name:
Contact Number:
Subject:
Item # — P : M- r ryv:
Reviewed
Jeffrey Hayes Department Director:
City Manager:
Purchase of Artificial Tree for Holiday Tree Lighting Celebration on December 7, 2013.
Background Summary:
The Parks and Recreation Department will be presenting the first annual Holiday Tree Lighting Celebration on
December 7 th at the Withers- Maguire House and Bill Breeze Park. The event which is open to the public will
feature the lighting of the holiday tree on the lawn of the Withers- Maguire House; also at the house children will
be able to visit with Santa and Mrs. Claus, enjoy a puppet performance, and tours of the Withers- Maguire
House Museum. In addition to these activities there will also be performances by the West Orange Seniors
Choir, the Ocoee High School Band and Choir; along with numerous activities that include horse drawn carriage
rides, pony rides, face painting, children train rides, bounce houses, rock climbing wall, smores roasting, and
many other activities for children and adults. There will also be food available from several food trucks and
music provided by a DJ service.
The Parks and Recreation Department would like to purchase a 20 foot artificial tree to enhance this event, at a
cost of $9,407.88. The Department has received a donation from the West Orange Seniors in the amount of
$2,081 to help with the purchase of the tree; the remaining funds to purchase the tree will come from another
donation the Department had previously received from the Hartle M. Bowness Charitable Trust. The Parks and
Recreation Department has used funds from the Hartle M. Bowness Charitable Trust in previous years to
purchase capital items such as bounce houses and movie screens for programs and special events the
department conducts throughout the year.
Issue:
Should the Honorable Mayor and City Commission approve the purchase of an artificial tree in the amount of
$9,407.88?
Recommendations
Staff recommends the Honorable Mayor and City Commission approve the purchase of an artificial tree in the
amount of $9,407.88.
Attachments:
Financial Impact:
The City has received a donation from the West Orange Seniors in the amount of $2,081 and will use $7,326.88
from the Hartle M. Bowness Charitable Trust donation to cover the cost of purchasing the tree.
Type of Item: (please mark with an `k')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
Commission Approval
Discussion & Direction
— iynidi vocumenvuontract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ()
N/A
N/A
N/A
2
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