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HomeMy WebLinkAbout11-01-1983 MINUTES OF OCOEE CITY COMMISSION REGULAR MEETING HELD NOVEMBER 1, 1983 PRESENT: Mayor Goff, Commissioners Cook, Hager, Lyle, Rodgers; City Manager Burgess; City Attorney; and Deputy Clerk Grafton. ABSENT: None CALL TO ORDER Mayor Goff called the regular meeting to order at 7:34 pm in the Commission Chambers and then led those present in the Pledge of Allegiance. Mayor Goff then asked for a moment of silent prayer to honor the boys in Beirut, Lebanon. City Manager Burgess announced that Mr. George Wood, City Finance Director had been admitted to Lucerne Hospital this morning as a result of a heart attack. MINUTES APPROVED After hearing the reading of the minutes of the regular meeting held October 18, 1983, Commissioner Lyle objected to the report that the Commission had moved to charge an additional $750.00 tap on fee for any second water meter installed at the same address; basically an irrigation meter. Commissioner Lyle stated that he thought it was un- fair to charge the same fee for the second meter that was charged for the first. Commissioner Hager moved to accept the Minutes as read. Comm. Cook seconded the motion, and the vote was unanimous in favor. OLD BUSINESS Drainage Problem at 614 Kissimmee Ave 'City Manager Burgess reported that he had taken the city engineer to look at the drainage problem on Kissimmee Avenue (area of house of Mrs. Carrie Lindsey). He estimated the cost to clear up the problem at $40,000; $10,000for surveying and other preliminary work, and $30,000 for leveling, pipes, etc. Comm. Lyle stated that he was not willing to spend that much of the Cityts money to solve a problem that only effected approximately eight families. Comm. Rodgers asked if there wasntt something the City could do. City Manager Burgess offered to take the City crew into the area and alleviate the problem to the best of the Cityts ability with the City's limited capability. Repair of Pumper #3, Fire Dept. City Manager Burgess reported that the City had received apprai- sals on the amount of work that had already been performed on Fire Dept Pumper #3 by Jackson Metals. These estimates ranged from $3250 to $3500. The City Manager also reported that the City n~diree~ et~ed a bid from the Gator Company, of Clearwater, to complete the rebuild of the pumper; this bid was $33,943, He also stated that the City anticipated receiving a second bid for the work from the Dowling Fire Equipment Co within the next few days. Comm. Lyle recommended to take the lowest of the two bids and get the truck repaired as soon as possible. The City Attorney recommended to proceed with the repairs, and deal with the Probate Court situation, if it occurs. Comm. Rodgers moved to take the lowest bid, and Comm. Cook seconded. The motion was unanimous. Purchase o~ Christmas Decorations OCOEE CITY COMMISSION MEETING NOVEMBER 1, 1983. PA~E 2. ' City Manager reported that a firm in Ocala had offered to sell us Street Christmas Deoorations at $135 @. He also stated that Clark Sales Display Co in Longwood would sell us decorations this year, and 25 next year, and so on until the City had 75 new decorations. Comm. Lyle moved to buy all 75 decorations this year. Comm. Hager seconded the motion; Comm. Cook also voted in favor, Comm. Rodgers was opposed. The motion carried. Comm. Rodgers was concerned as to where the money would come from. The Commission decided the $9,472 would be taken out of the Contingency Fund of the General Fund. Police Radar Unit City Manager Burgess reported the City had received three bids on Radar Units to aid in controlling automobile speed within the City Limits. The bids were: MPH Corp.......... $1,285 Kustom Corp......... $1,395 Decatur......... $1,595 Comm. Rodgers moved to buy the Kustom Unit for $1,395. Comm. Cook seconded the motion. Comm. Hager also voted in favor, Comm. Lyle was opposed to the motion. The motion carried, three to one. Chief Turner pointed out that no tickets were issued unless an automobile was exceeding the speed limit by at least ten miles per hour. The only exception being in a school zone with children present. Comm. Rodgers pointed out that even one mile over the speed limit was speeding. Communications Equipment City Manager listed components of a "package" of radios and communications equipment the City had invited bids on. This "package" was a set of several radios going to several different departments but bid as a package in order to achieve a better price. Johnson Co. bid $13,330, General Electric bid $14,958, and Motorola bid $16,130. City Manager Burgess stated that he felt the Johnson bid was nonresponsive as Johnson had substituted General Electric radios in some cases, and sub-standard equipment in other cases. Comm. Lyle said that he felt, for the money involved, the Motorola radios were a better product. Chief Turner stated that the majority of his equipment was General Electric and that if we bought other than GE radios we would have to buy new multiple chargers and similar extra equipment. Federal evenue Sharing Funds are to be used to purchase this equipment, and those funds are due in about Dec. 31. Comm. Rodgers asked what would happen if we got the communications equipment (6-8 weeks delivery after the order) and we did not have the Revenue Sharing Funds yet, for some reason. City Manager Burgess and Chief Turner assured the Commission that they both felt the manufacturer would be willing to come to some kind of terms, in lieu of immediate payment, if the need arose. Comm. Hager moved to buy the General Electric equipment at $14,958. Comm. Cook seconded the motion and the vote was unanimous in favor. Budget Review City Manager Burgess went over the Oct 1, 1982 to Sep 30, 1983 Fiscal Year Budget in summary. He reported a $265,288 carryover in the General Fund, and a $56,114 carryover in the Water Revenue Fund for a total carryover of $321,000. Mayor Goff asked if the Manager had considered granting the employees of the City a Christmas Bonus as OCOEE CITY COMMISSION MEETING NOVEMBER 1, 1983 P Aq'E'. ~ ' Thqnk You for a job well done and saving the City a lot of money in their daily business transactions. Comm. Hager stated that some of his constituents felt last year's Christmas Bonus was not fair. Comm. Lyle stated that he felt a plan similar to last year's could be utilized, whereby employees received a certain bonus for their year's employ- ment, or if they were hired some time during the year that said bonus would be pro-rated. Comm. Rodgers said he had no objection to the bonus concept, but he was not sure the City had their priorities in perspective. Comm. Lyle moved that each City employee be given a $500 bonus for their past year of employment with the city, or such bonus should be pro-rated as previously stated. Comm. Cook seconded the motion. The Commission voted in favor of said motion, unanimously. Said bonus is to be paid on December 1, 1983. NEW BUSINESS Request to Support Elk's Charity Bowl Mr. Stan Roper was not present to speak on the Charity Bowl, City Manager Burgess spoke in his behalf. City Manager Burgess stated that Mr. Roper would like $60 from the City in order for the City to appear in the Charity Bowl Program. Comm. Hager so moved. Comm. Rodgers seconded the motion and the Commission passed the motion unanimously. Money is to be appropiated from the Donations Acct in the Recreation Fund. Ramada Inn Request for Operating Hours Waiver The Ramada Inn is requesting the mandatory closing hours be waived on a one time basis for Dec 31, 1983, New Year's Eve; which will fall on a Saturday night this year making the actual closing of the bar to occur on Sunday morning. Ms. Correia was not present to present her petition, but she had asked City Manager Burgess to explain her situation to the Commission. Chief Turner said that in the past the Police had taken drunks home in Police Cruisers. Comm. Rodgers stated that he felt that was not a good practice for the City to get into because of insurance reasons. Comm. Cook moved to have the City Man- ager draw up a Resolution to allow the extension of Operating hours until 2:00 am New Year's Eve, on a one time basis. Comm. Lyle seconded the motion. Comm. Hager was also in favor, Comm. Rodgers was opposed. The motion carried, 3-1. Holiday Inn Guest Directory City Manger Burgess asked the Commission if they were interested in having the City of Ocoee place an advertisement in this Guest Directory that would be placed in each of the Holiday Inn Rooms, for $295. Not considered. City Employee Wage and Salary Plan Proposal City Manager Burgess gave a copy of a proposed Wage and Salary Plan to each of the members of the Commission for th~r consideration. He pointed out that such a plan is usually written by a consultant with a charge to the city of approximately $6000 - $10,000. Comm. Rodgers asked a few questions about the details of the Plan, and City Manager Burgess answered and explained the same. The Commission decided to consider this matter at their next regular session. OCOEE CITY COMMISSION MEETING NQYl:M~~J:~l, 1~H$j , -- PAGE 4 ..,. ,. ,. REPORTS AND INFORMATION Progess Report: Drainage of Peach and Moxie Lakes Mr. Don Graham, engineer, is awaiting a survey report from Mr. Bill Hart. Mr. Graham has advised Mr. Koslov, in D.E.R. of this status and is staying in touch with the D.E.R. office to limit their anxiety. Consumptive Use Water Permits City Manager Burgess reported to the Commission that the City was processing these permits, but ~at the work was tedious and therefore slow. West Orlando Utilities Sewage Treatment Plant Permit City Manager Burgess reported that this permit has expired, and he is now in the process of reapplying in order to continue the operation of the plant. Mr. Burgess also reported the plant is in poor condi- tion but that he is trying to keep it in an operational state of repair. Assistant City Manager City Manager Burgess introduced his new assistant, Kenton Griffin. Comm. Lyle stated that he felt the City should pay Mr. Griffin's moving expenses from his home in Kentucky to Ocoee. Comm. Hager said he thought Mr. Griffin should pay his own expenses, if he wanted the job. Mr. Griffin reported that he had received estimates from U-Haul and Budget Truck Rental; $964 and $952 respectively. Comm. Rodgers moved that the City appropriate $1,200 from the General Fund Contingency Acct to pay for Mr. Griffin's moving expenses. Comm. Cook seconded, and Comm. Lyle was also is favor. Comm. Hager voted against the motion. The motion was carried three to one. Prima Vista Utilities: Force Main Preliminary Plans City Manager Busrgess reported that he had received plans for the proposed force main from the Prima Vista engineer and that he had noted several discrepencies in the plan. Mr. Burgess stated that he was set- ting up a meeting with the Prima Vista engineers to discuss their proposal. CITY ATTORNEY Mr. Rhodes stated that he had been trying to contact the six remaining customers in the Industrial Park area regarding their failure to pay a re-connect fee on the sewer. He reported that he had been able to contact and discuss the situation with five of the six corporations involved. Equipment Marketing had not been reached, as of this meeting. The Kindle Trucking property is owned by an organization in Montreal which has just initiated a bankruptcy pro- ceeding under Chapter 11. Another company advised Mr. Rhodes they would either send a check or remove their company from Ocoee within two weeks. The rest of the companies advised they do not have the money at this time but are willing to pay same, if the City would grant them some time. Mr. Rhodes stated that he felt the City should work with these companies and recommended givi[lQ them a year to repay. Due to Fiscal Constraints, the Commission fW~t a year was a little too long and that said payment should be made by Sept 30, 1984, the end of the Ctty's Piscal Year. Comm. Lyle suggested a note signed by the parties OCOEE CITY COMMISSION MEETING NOVEMBER 1, 1983 fAl),t;. ,0, involved with 10% simple interest as the terms of said agreement. The Comm. queried the Attorney if the City could get a judgement lien against the company's land for those who do not complete the payment within the specified period. Mr. Rhodes stated he would prefer a lien of consenses stated in the written agreement. City Manager Burgess reminded the Commission that the City had previously refused to grant installment terms to the organizations that have already paid. The Commission directed the attorney to draft an agreement. COMMENTS FROM THE FLOOR (public-citizens) Mr. Bruce Beatty, Citizen of Ocoee, stated that the residents of the Sleepy Harbor Condominiums want to know if the lift station for the sewer at the Condominium belongs to the Condominium or to Prima Vista Utilities. He stated Prima Vista has advised the Condominium Owners' Association that they will not accept it until the Association brings the lift station up to the Utility Company.s standards. Mr. Beatty asked several questions about the 1981 Agreement between the City of Ocoee and Prima Vista Utilities, and the answers were the ones given previously given. Comm. Rodgers moved to notify Prima Vista Utilities that the April 1981 Agreement between them and the City, is void. City Attorney asked Comm. Rodgers on whose legal advice he was making such a motion, Comm. Rodgers stated on his own. No second. Mr. Rhodes stated he did not want this agreement to be a political issue as it has been in past elections. He stated that he had withheld a draft of a new agreement, purposely, to avoid such a problem until after the election. Comm. Rodgers stated that he felt Mr. Rhodes had overstepped his authority by withholding such a document from the Commission. Comm. Rodgers commended Florida Power Co. for the work they have been doing on the street lights in Ocoee and wants a letter sent to them from the City stating same. Comm. Rodgers also annouced that on Wednesday, November 1, at 8:00 pm, at the High School Auditorium the movie "The Chemical People" would be shown followed by a group discussion. Comm. Rodgers noted that on the Budget Review, the telephone bills exceeded the appropriated amounts. He asked City Manager Burgess to look into ways of improving our phone service and reducing the costs. He also suggested the possibility of adding a in-state Florida Watts line. Mr. Burgess stated that long distance calls were not the problem. He said that rate increases were more to blame than anything. He did say, however, that he felt we needed some additional telephone lines in some key places. Comm. Rodgers directed Mr. Burgess to bring some figures to the next Commission Meeting. ;k./. ., ~ M ~f<// ,W',., ayor Attest; bepu~J)~+