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Home My WebLink About12-03-13 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida December 3, 2013 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Introduction and Swearing In of Fire Department Battalion Chief Earl Youman — Fire Chief McNeil C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held November 19, 2013. (City Clerk Eikenberry) 2. Appointment to the Parks and Recreation Advisory Board. (City Clerk Eikenberry) Members of the Parks and Recreation Advisory Board serve two -year terms. The Ordinance provides that the Parks and Recreation Advisory Board membership shall consist of nine (9) members and whenever possible, appointments to the Board may include one member from each of the following organizations: Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens Association. Currently the board has seven (8) members. One application was recently submitted. Ocoee resident Sandra Hudson has indicated she is interested in serving on this board. 3. Reappointment to the Citizens Advisory Council to the Ocoee Police Department (CACOPD). (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has seven (7) members. The term of Member Jerry Zielinski will expire in January, and he has indicated an interest in being considered for reappointment. Additionally, as a member on the CACOPD Mr. Zielinski also currently serves on the Violations Hearing Board since that board requires that two members be appointed from among the membership of the CACOPD. There are no applications currently on file. Regular City Commission December 3, 2013 4. Award of Bid #1114 -01 Peach Lake Manor Drainage Improvements Phases 3, 4, and 5. (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City), bids were solicited from qualified contractors to furnish, deliver, and install all materials, equipment, incidentals, and services, including all labor, for improvements to the roadways and drainage infrastructure within the Peach Lake Manor subdivision; for improvements shown for Phases 3, 4 and 5 in the Construction Plans and Specifications prepared by Singhofen & Associates Inc. The work for these Phases include improvements to the secondary drainage system consisting of new storm water pipes, structures, curb & gutter, and re- grading and paving of existing roadways along Mona Avenue, Maureen Avenue, Jemima Avenue, Sal Street, Lady Avenue Perce Street and Ursula Street. The work consists of approximately 2,000 FT of new pipes, 24 new inlets, and 4,800 FT of roadway restoration. The project is located in the Wekiva River Basin area, and the improvements will provide treatment of stormwater in an area where existing treatment is limited. The bid was publicly advertised on September 22, 2013, and opened on October 22, 2013. There were a total of five (5) bids submitted; however, Masci General Contractor Inc. withdrew their bid due to erroneous calculation errors. The Public Works and Finance Departments reviewed the remaining four (4) bids and all were considered responsive. Staff recommends awarding the bid to Dewitt Excavating for $1,267,462.06 as the most responsive and responsible bidder. Dewitt's bid is $248,537.94 lower than the $1,516,000.00 Engineer's estimate for this project. There is $1,791,242.60 available in the Stormwater Capital Improvement Program to fund this project, leaving a balance of $523,780.54 for this project and future phases. 5. Approval of 3 -Year Lease - Purchase Agreement with Suntrust Bank for (4) Police Patrol Vehicles. (Purchasing Agent Tolbert) The budget for Fiscal Year 13/14 includes the three (3) year lease - purchase of (4) Police Patrol Cars ($40,000 for payments). The Florida Sheriffs Association Contract #13 -21 -0904 with AutoNation provides the lowest competitively bid pricing; (4) patrol cars @ $28,628/each. The City of Ocoee participates each year in the FSA co -op bid, and the bid encompasses dealerships in the Western, Northern, Central, and Southern parts of the State of Florida. The total cost requiring financing approval is $114,512.00 at an interest rate of 1.664% for three (3) years through SunTrust Bank. 6. Approval of Change Order #2 with Hazen Construction LLC for the North Side Reclaimed Water Main Extension Project. (City Engineer Wheeler) The North Side Reclaimed Water Main Extension project provides for the installation of a 16 inch reclaimed water main along McCormick Road from the entrance to the McCormick Woods subdivision west to Ocoee - Apopka Road and then south on Ocoee - Apopka Road to the entrance to the Fountains West commercial development. The path of the pipeline followed the right -of -way for McCormick and Ocoee - Apopka Roads. The original design proposed to have the City's new 16 inch reuse pipeline located approximately half way between the edge of pavement and the SR 429 bridge end wall as the pipeline passed under SR 429. Both shoulders of McCormick Road are very crowded with existing water, sewer, and gas pipelines, and telephone, electrical power, and cable TV conduits. To maintain minimum spacing from all of these pipelines, conduits, and the bridge end wall, the new reuse pipeline needed to be located under the pavement. The second item on the change order is to change the method of pipe installation in crossing McCormick Road at the intersection with Ocoee - Apopka Road from open cut to directional drill. The project was designed and bid utilizing the open cut method, because it was not anticipated that there were many conflicts in this area. Once accurate locates of the existing utilities and the convenience stores septic system were provided, it was determined that installing the new 16 inch pipeline across the intersection would be easier and safer by the directional drill method. The total cost for Change Order #2 with Hazen Construction LLC is $59,391.00 with an adjustment in contract time of 45 days. Funds are available for this change order in the overall project budget in the Utility Fund. 21Page Regular City Commission December 3, 2013 G. FIRST READING OF ORDINANCE 7. Reduction of Impact Fees & Deferral of Transportation Impact Fee Payment — Extension until July 1, 2014. (Second Reading and Public Hearing scheduled for December 17, 2013, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner Rumer) The City extended economic incentives for new construction last year that are by ordinance set to expire on January 1, 2014. The incentives included reducing impact fees for police, fire, recreational park, and transportation. Other incentives included the deferral of transportation impact fee payments until Certificate of Occupancy. A study of the existing impact fees, methodologies, and current construction costs indicate that a full impact fee update will result in lower impact fees for targeted uses such as commercial, restaurant, and office. An update to the City's impact fees and methodology is expected to begin in the first quarter of next year, using newly released transportation data from FDOT and Metro Plan. Staff is requesting an extension to the current impact fee reduction until July 1, 2014, in order to complete the impact fee update. H. PUBLIC HEARINGS 8. All Sports Memory Care /Assisted Living Facility — Preliminary/Final Site Plan. (Advertised in the Orlando Sentinel on Thursday, November 21, 2013). (Principal Planner Fabre) The subject property is located on the north side of Roberson Road approximately 627 feet east of Tomyn Boulevard (Windermere Road) intersection. The property is approximately 17.17 acres in size of which approximately 3.65 acres are designated as wetlands /floodzones. The subject property consists of a vacant and undeveloped land fronting on Roberson Road. The Future Land Use designation for the subject site is "Low Density Residential" and "Conservation/Floodplains ". The requested "Memory Care /Assisted Living" use is consistent with the Future Land Use element and zoning (R -IAA) district. The Preliminary/Final Site Plan will consist of a three - story, 112,269 square feet, 120 beds Memory Care /Assisted Living Facility. 1. REGULAR AGENDA J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 31Page