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Home My WebLink About12-17-13 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida December 17, 2013 6:45 P.M. Presentations: ➢ Christmas Parade Trophies Presentation — Ocoee Lions Club ➢ 2013 Holiday Lighting Contest Winners — Parks and Recreation Advisory Board ➢ Performance by Ocoee Bulldogs Jr. Pee -Wee Squad & Ocoee Bulldogs Midget Team ➢ Founders' Day Appreciation Certificates 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Recognition of Newly Promoted Deputy Chief Ted Silberstein. (Police Chief Brown) C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL, MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE TIIAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held December 3, 2013. (City Clerk Eikenberry) 2. Approval for Award of RFP 914 -001 Citywide Wrecker Towing Services. (Purchasing Agent Tolbert) The City's current contract for wrecker towing services for public roads and City vehicles expires on December 31, 2013. In conformance with Chapter 21 (Purchasing Code) of the City Code of Ordinances, and in the best interest of the public and the City, the City solicited competitive proposals Regular City Commission December 17, 2013 from experienced Contractors to establish a multi -year Contract for City -wide Wrecker Towing Services. The RFP was advertised on October 13, 2013, and was publicly opened on November 6, 2013. There were a total of four (4) proposals submitted. The Public Works and Finance Departments reviewed the proposals and all but one were considered responsive. One (1) proposal was considered non- responsive for failure to provide the required bid security. The Evaluation Committee meeting to discuss evaluation and negotiation strategies was held on November 7, 2013. The Evaluation Committee also conducted site /facility inspections and interviews with each Respondent on November 13, 2013. The RFP evaluation committee meeting was held on November 20, 2013, with the Evaluation Committee evaluating and short- listing the firms on specific evaluation criteria. The Evaluation Committee short- listed the following firms in ranked order, and recommends contracting with the top ranked firm, Car Store of West Orange Inc. 3. Approval for Intent to Annex for Water Service for Homes In Partnership, Inc. unaddressed parcel on l Street. (City Engineer Wheeler) Homes In Partnership, Inc. owns the property which is located on 1st Street and has approached the City for utility service. The Orange County Property Appraiser will not address the parcel until a building permit is applied for this parcel. The property was platted as a part of the Hillcrest Heights Ocoee subdivision and currently does not have a structure on the property. The property is currently within unincorporated Orange County and is not contiguous to the City Limits. However the property is inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Sanitary sewer service from the City is not available at this time; therefore, this is just an Intent to Annex for water service. 4. Approval for Authorization to Extend Water and Sanitary Sewer Utilities to the Southwest Utility Service Area and to Employ Pegasus Engineering, LLC to Design and Permit the Facilities. (City Engineer Wheeler) The southwest utility service area is located in a portion of the City bounded by Roberson Road on the south, Tomyn Boulevard on the west, Florida's Turnpike on the north, and the Wesmere /Brookestone subdivisions on the east. This area currently does not have any City water or sanitary sewer utilities located within the area. Two parcels are currently being proposed for development — the Barkaritaville property on Tomyn Boulevard and the All Sports Memory Care property on Roberson Road. The lack of any utility service in the area has hindered the development of the affected lands. There are water and sanitary sewer pipelines adjacent to the affected area and there is sufficient capacity within those facilities to accept the projected flows proposed for each parcel within the Southwest Utility Service Area. The City employed Reiss Engineering, Inc. to prepare a report on the potential flows based upon the two developments that have already been presented to the City for review and to project usages and flows for the other undeveloped parcels. That report was presented to the City Commission as a part of the Barkaritaville Development Agreement that was approved at November 5, 2013, City Commission Meeting. As a part of that Southwest Utility Service Area report and the Barkaritaville Development Agreement the City proposed to prepare and pay for design plans for the extension of the "backbone" water and sanitary sewer pipelines along Tomyn Boulevard and Roberson Road to serve these properties. The construction of these pipelines would be funded by reimbursement from the development of the properties based upon each property's share of the projected flows to each pipeline. City staff worked with Pegasus Engineer, LLC. to develop a scope of services to design and permit the pipelines including surveying and geotechnical exploration of the proposed pipeline routes. Pegasus Engineering, LLC is one of the City's continuing consultants under contract to perform design services. The proposal details Pegasus' scope and costs for a not to exceed amount of $88,500. 211'�tge Regular City Commission December 17, 2013 G. FIRST READING OF ORDINANCES 5. City Property — Future Retention Pond Wurst Road. (Second Reading and Public Hearing schedzded for January 7, 2014, Regular Commission Meeting at 7 :15 p.m. or soon thereafter). (City Planner Rumer) The City of Ocoee is requesting the annexation of a parcel of land totaling 1.13 t acres and an initial zoning from Orange County "A -1" to the City of Ocoee "A -1 ". The parcel is vacant and does not contain public access. The City is anticipating using the parcel as a right -of -way retention pond when future upgrades are made to Wurst Road. a) Annexation Ordinance b) Rezoning Ordinance 6. Comprehensive Plan Amendment — Capital Improvements Element. (second Reading and public Hearing schedaded for January 7, 2014, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner Rumer) The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and policies needing capital funding for a 5 -20 year planning horizon. Each year, the table section of the CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's newly adopted fiscal year budget and approved five year Capital Improvements Program (CIP). The CIE does not propose any new projects not previously reviewed and approved by the Commission. The Florida Legislature enacted legislation allowing adoption of the annual amendment to the CIE to be accomplished with a single public adoption hearing. Additionally, State Statute no longer requires a copy of the Ordinance to be transmitted to the Florida Department of Economic Opportunity (FKA: Department of Community Affairs "DCA "). Therefore, adoption of this Ordinance is final in its form and content. H. SECOND READING OF ORDINANCE - PUBLIC HEARING 7. Second Reading of Ordinance for Reduction of Impact Fees & Deferral of Transportation Impact Fee Payment — Extension until July 1, 2014. (Advertised in the Orlando Sentinel oil Thursday, December 5, 2013). (City Planner Rumer) The City extended economic incentives for new construction last year that are by ordinance set to expire on January 1, 2014. The incentives included reducing impact fees for police, fire, recreational park, and transportation. Other incentives included the deferral of transportation impact fee payments until Certificate of Occupancy. A study of the existing impact fees, methodologies, and current construction costs indicate that a full impact fee update will result in lower impact fees for targeted uses such as commercial, restaurant, and office. An update to the City's impact fees and methodology is expected to begin in the first quarter of next year, using newly released transportation data from FDOT and Metro Plan. Staff is requesting an extension to the current impact fee reduction until July 1, 2014, in order to complete the impact fee update. I. REGULAR AGENDA 8. Approval of 2 nd Code Enforcement Reduction of Fines /Liens for The Florida LP - Newest Owner of 1714 Palmerston Circle. (Assistant Director of Support Services Gaines) On January 5, 2008, a violation notice was issued by Code Officer Theresa Rodriguez for having no final inspection on a fence permit issued by the Building Department. The property was found to be compliant with the code, stopping at an accrued fine of $58,650.00. On September 25, 2009, a re- 311)a,e Regular City Commission December 17, 2013 hearing for reduction was held and the fine was reduced to $2,000.00 by the Code Enforcement Board, it was further reduced by the City Commission to the City's cost of $637.78, if paid within 60 days. This amount went unpaid, resulting in reinstatement of the original fine amount of $58,650.00. Current owner, The Florida LP, claims that they had no knowledge of the fine resultant from ownership change during the 60 day fine payment period and would like to request a reduction. On November 26, 2013, the Code Enforcement Board passed a motion to reduce the fine amount to $2,000.00, duplicating their original reduction recommendation of 2009. 9. Approval of Code Enforcement Agreements with Towns of Oakland and Windermere with 3 % Adjustment to Cover the City of Ocoee's Costs. (Assistant Director of Support Services Gaines) The City of Ocoee is willing to continue to provide part -time Code Enforcement services to the Towns of Oakland and Windermere with a 3% increase to cover the City of Ocoee's increased costs. The City of Ocoee will continue to make available to the Towns of Oakland and Windermere one (1) of the City of Ocoee's Code Enforcement Officers to provide code enforcement services within the Town of Oakland for approximately eight (8) hours a week and the Town of Windermere for approximately eight (8) hours a week. It is anticipated that the Code Enforcement Officer will perform the services over two (2) 4 -hour segments on non- consecutive days in each Town; however, the schedule may change depending upon circumstances. The City of Ocoee is requesting to increase the hourly rate by 3% to keep up with the City's costs. This would raise the hourly rate from $27.76 to $28.59 for both agreements. 10. Presentation by Taylor Morrison — Ocoee Crown Point PUD Request for Letters of Intent. (City Planner Rumer) J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 411)agc