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HomeMy WebLinkAbout07-18-06 AGENDA OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida July 18, 2006 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A.CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B.PRESENTATIONS AND PROCLAMATIONS Presentation – New Valencia Community College Campus – Dr. Gaby N. Hawat, Dean Architecture, Engineering, & Technology and Senior Project Director, New Campus Initiatives and Economic Development Valencia Community College. (Mayor Vandergrift) Presentation – Skate Board Park – Tim Payne Proclamations – (Mayor Vandergrift) ? The First Days of School – Karen Ardaman. ? National Night Out – August 1, 2006. C.COMMENTS FROM CITIZENS/PUBLIC D.COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Resolution Adopting a Position on Water Withdrawal from Lake Apopka. (Mayor Vandergrift) E.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. Approval and Acceptance of the Regular City Commission Minutes of June 20, 1. 2006. (City Clerk Eikenberry) Appointment to the Citizen Advisory Council to the Fire Department. (City 2. Clerk Eikenberry) Members of the CACOFD serve three-year terms. Currently the CACOFD has eleven (11 members and their resolution allows no less than fifteen (15) members and no more than twenty-five (25) members. One application was received from Mr. Kenneth Perway with interest in serving on the board. Staff is recommending that the City Commission appoint Kenneth Perway to the CACOFD with term ending November 2009. City Commission Regular July 18, 2006 Approval to Award RFP#06-004 Auditing Services to McDirmit Davis & 3. Company. (Purchasing Agent Tolbert) In compliance with Florida Statutes, Section 218.391 (Auditor Selection Procedures), and the City of Ocoee Purchasing Code, proposals were solicited from Certified Public Accounting Firms with Governmental Accounting experience to submit a response to the City of Ocoee Request for Proposals (RFP) to provide Independent Financial Auditing Services for the fiscal years ended September 30, 2006, 2007, and 2008. A renewal option for an additional two years may be negotiated. The firm must be duly licensed under Florida Statutes, Chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy. Staff recommends that the City Commission award the term contract for RFP #06-004 Auditing Services to McDirmit Davis & Companyin the amount of $28,000.00 annually and for additional auditing services, if required by the City. Approval of Declaration of Surplus Property. (Purchasing Agent Tolbert) 4. Staff requests that the City Commission: 1) Declare the items listed as surplus; 2) Authorize staff to utilize EBay Internet auction site for the indicated portion of the City’s surplus property; 3) Approve George Gideon Auctioneers for the indicated portion of the City’s surplus property, authorize staff to piggyback on the Osceola County School Board’s contract with George Gideon Auctioneers, and authorize execution of a new contract between the City and George Gideon Auctioneers by the Mayor and City Clerk for this auction only; 4) Approve the date of the City’s auction with George Gideon Auctioneers as August 19, 2006, at 9:00 a.m.; and 5)Authorize the Information Systems Department to accept sealed bids from employees for the computer items indicated. Approval of First Amendment to “As Is” Contract for Sale and Purchase 5. Regarding the Property Located at 31 Franklin Street. (Assistant City Manager Croteau) On January 17, 2006, the City Commission approved that an “As Is” Contract for Sale and Purchase (the “Contract”) by which the City agreed to purchase the property located at 31 Franklin Street. Staff believed the property was owned by Eva Black, who executed the Contract as the seller. After City approval of the Contract, staff obtained a title report that revealed that the property was owned by Ms. Black’s deceased husband, James Black. Prior to the City being able to acquire title to the property, the estate of James Black had to probate. Staff agreed to pay for one-half of the legal fees associated with the probate of James Black’s estate, not to exceed $3,000. The estate of James Black has since been probated, vesting title to the property in Eva Black and Mr. Black’s two daughters, Patricia Manning and Shirley Piland. The First Amendment amends the Contract as follows: (i) corrects the reference to the seller to reflect the current owners of the property, (ii) provides that the City will pay one-half of the legal fees associated with the probate of the estate of James Black, not to exceed $3,000, (iii) extends the closing date to July 31, 2006 and (iv) provides that the purchase price of $60,000 will be paid in full at closing instead of by way of installment payments over a 24-month period. Approval of Resolution to Allow for Sale and Consumption of Alcohol at Certain 6. Community Events. (Parks and Recreation Director Hayes) The City Commission at its regular meeting on June 20, 2006, directed staff to move forward with the resolution that would establish the policies and procedures for a Special Events Permit for Founder’s Day that would allow the sale of alcoholic beverages. City staff researched the issue to determine what other cities required for the sale of alcoholic beverages at special events. Based upon that research, staff has developed a set of general conditions, application, and resolution that would allow the City Commission to approve the sale and consumption of alcoholic beverages at community events. Approval of Change Order No. 1 - Waterside Reclaimed Water Distribution 7. System Project. (City Engineer Wheeler) The Whitehill subdivision is north across White Road from Villages of West Oaks and Cambridge Village. Those two subdivisions have been on reuse water for a number of years. The City is interested in supplying reuse water to the southern entrance of the Whitehill subdivision and plans to install a 6 inch pipeline across White Road to provide service to the south entrance area and for a future extension on into the subdivision. The second part of the change order is to final out the Page 2 of 4 City Commission Regular July 18, 2006 Waterside project and adjust the quantities for over/under on the as bid amounts. The change order amount to include these items is $31,601.49 with no adjustment in contract time. F.PUBLIC HEARINGS Approval of Resolution Vacating and Abandoning a Utility and Drainage 8. Easement at 3460 Big Eagle Drive. (Advertised Orlando Sentinel Orange Extra on Thursday, (Principal Planner James) . July 6, 2006) This drainage and utility easement is located at 3460 Big Eagle Drive (Parcel ID # 31-21-28-2855-01- 240), and runs in an east-west direction on the property. The southern property line has been moved to facilitate the subdivision of the property into two parcels. Another drainage easement has been dedicated to replace this easement in order to maintain the overall drainage system within the area. The affected utility companies and the St. Johns River Water Management District (SJRWMD) were notified of the proposed action. There were no objections from the utilities or the SJRWMD. Under the procedures contained in the Land Development Code, the Planning & Zoning Commission review was not required because this proposed vacation and abandonment was less than the collector or arterial roadway threshold needed for a P&Z Commission recommendation. Approval of Line of Credit with SunTrust Bank for Financing Land Purchases. 9. (Finance Director . (Advertised Orlando Sentinel Legal Classified on Saturday, July 8, 2006) Horton) Staff has identified several properties for potential purchase to be used as park sites and a police station site. The timing of the purchases for the various sites once approved by the Commission supports the City establishing a line of credit to facilitate speedy acquisition since funds were not included in the FY 05/06 budget for the purchases. Staff anticipates that any funds drawn on the line of credit would be for the short term in anticipation of a larger long- term financing within the next twelve months. The establishment of a line of credit would provide funding for purchasing land as identified by staff and approved by the Commission. SunTrust Bank has extended a line of credit up to $5,000,000. Staff recommends the Mayor and Commission approve the line of Credit for up to $5,000,000 with SunTrust Bank Approval of Purchase of 36.97 acres at 951 Ocoee-Apopka Road for Future 10. Wurst Road Extension and City Park Facility. (Advertised Orlando Sentinel Legal (Assistant City Manager Croteau) . Classified on Saturday, July 8, 2006) Earlier this year staff was made aware that the 36.97 acres located at 951 Ocoee-Apopka Road was on the market. This property is of interest to the City for two reasons. First, the property was sited for the future extension of Wurst Road. Second, its size and location next to the existing softball complex make it an excellent candidate for a future park complex. The cost for the property is $2,000,000 with the appraised price being $2,035,000. The cost for the property and the cost for the development of the park would be paid for by current and future park impact fees. The cost for development of the park is anticipated to be in the $2,000,000 range. The property houses an eagles’ nest and staff has worked with the U.S. Fish and Wildlife Service to insure that the future plans for the property would not adversely impact the nest. In working with the Fish and Wildlife Service it was necessary to complete a conceptual master plan for the park. It provides for the future extension of Wurst Road on the northern end of the property and a softball complex on the southern portion. The proposed park would also contain picnic shelters, restrooms, two playgrounds and two basket ball courts. G.REGULAR AGENDA Presentation by Child Protection Recommendation Committee Regarding a 11. Proposed Ordinance Chapter 136 - Sexual Offenders and Sexual Predators. (Deputy Police Chief Goclon) The Child Protection Recommendation Committee (CPRC - a citizen board authorized by the City Commission to make recommendations to help keep children in the community safe) is deeply concerned about recent occurrences in our state and elsewhere, whereby convicted sexual offenders and sexual predators who have been released from custody repeat the unlawful acts for which they had Page 3 of 4 City Commission Regular July 18, 2006 originally been convicted. The CPRC recommends City adoption of an ordinance that provides heightened protection of the lives and persons in the City of Ocoee and would prohibit sexual offenders and sexual predators from establishing a residence within two thousand five hundred (2,500) feet of certain locations within the City. The Child Protection Recommendation Committee recommends that the Honorable Mayor and Board of City Commissioners adopt the proposed City Ordinance Chapter 136 - Sexual Offenders and Sexual Predators and that the City implement a background check application for people who volunteer for City boards and who help with City programs. The ordinance allows for a $1000.00 a day penalty for violations of the ordinance. As violations could result in imprisonment, the cases have to be heard by a criminal court judge. Nominal court fees may be assessed to the City if the violator is found “not guilty.” Set Workshop and Hearing Dates for the FY 06/07 Budget. (Finance Director 12. Horton) Workshops are held during August to discuss the proposed budget for the upcoming fiscal year. Public hearings are required by the TRIM act and serve as a mechanism to notify the citizens of the proposed budget and allow their input. Staff has reviewed the calendar and recommends at least two of the following dates be selected for the budget workshops: August 14, 17, 21, 23, 24 beginning at 7:00 pm. Staff recommends the Commission select one combination of dates from the following for the public thththththth hearings: a) September 14 and 28, b) September 18 and 27, c) September 6 and 14, d) thththth September 8 and 18, or e) September 15 and 25 beginning at 7:00 pm. Set Proposed Millage Rate for FY 06/07. (City Manager Frank) 13. The TRIM timetable requires the city to advise the County Property Appraiser of the FY 2007 proposed millage rate by August 4, 2006. The property value increase over last year is $426,655,116. One mil generates $2,064,600. The rolled-back rate is 4.0285 per $1,000 of taxable value and would produce $8,317,242 in revenue. (This would be an increase of $452,158 over current year revenue due to new construction) The current rate of 4.8018 per $1,000 of taxable value would produce $9,913,795 in revenue. (This would be an increase of $2,048,711 over current year revenue.) The city remains among the lowest in millage rates in Orange and Seminole counties. Staff recommends the millage rate be retained at 4.8018. This would be the maximum millage rate the commission can assess at the st public hearings in September without a costly 1 class notification to all property owners in the city. The commission can choose this millage rate or any lower rate at the final budget hearing in September. H.STAFF REPORTS I.COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4