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HomeMy WebLinkAboutItem #01 Minutes of June 20, 2006 MINUTES OCOEE CITY COMMISSION June 20, 2006 at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Agenda Item#1 June 20, 2006 Minutes Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Keller gave the Invocation and Andrew Dorcas and Jason Ondecker of Scout Troop 766 led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Mayor Vandergrift, Commissioner Hood, Commissioner Anderson, Commissioner Johnson, and Commissioner Keller. Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry. I B. PRESENTATIONS AND PROCLAMATIONS - none I C. COMMENTS FROM CITIZENS/PUBLIC Christopher Chambers, 121 Anderson Place, Forest Ridge Subdivision, asked if the City is considering changing the Fire Department response from BLS to ALS, and asked if addresses for Forest Ridge can be clarified in the CAD system for the Police and Fire Department so that emergency response teams won't get lost responding to their homes. There has been some confusion about what is County and what is City. City Manager Frank said the ALS issue will be brought forward in the budget process with costs, and the Commission can decide at that time. If the ALS service is approved it would take until mid-year to get the service up and running. Mayor Vandergrift advised Mr. Chambers to email himatMayorScott@cfl.rr.comifhe would like him to talk to the neighbors about annexing into the City. City Manager Frank said we will also verify that the addressing is correct in our system. Commissioner Hood said there is also a problem with kids coming into Forest Ridge through the fence by the park, and staff should look into installing some type of fencing to keep them out. R.P. Monacky, 1820 Prairie Lake Blvd., said that some Commissioners are not speaking directly into the mikes and it is difficult to hear them. I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Hood - 1) announced a Founder's Day Meeting, June 29, 2006, 6:30 p.m., at the Jim Beech Center, 2) advised residents that there will be no trash pick up on the 4th of July, 3) said we are accepting applications now for the Teen Citizen's Police Academy, classes begin July 24, 2006, 4) reminded students who will participate in sports to get their physicals at the Ocoee High School for only $20.00; contact J. P. Hamilton for more information, 5) announced the Golden Girls Dance audition on July 17, 2006, 1 :00-3 :00 p.m., 6) said the West Orange High School choir received and invitation to go to Italy because they did so well at the State and National Tournament Commissioner Johnson - none Commissioner Keller- 1) said the Ocoee High School Marching Band has been invited to play at the Cotton Bowl, they will be part of the pre-game show and the half-time show, and 2) said Ocoee High School Bands is starting practices for freshmen on Monday nights at 6:00 p.m. at the school. City Commission Regular June 20, 2006 I E. CONSENT AGENDA Adopted on Consent: motion carried 5-0. 2. AppointmenttotheEJ<lllcaJioIlC()mmissioll.(<BitY<BlerkEil$.cllber..y) Members of the Education Commission serve two-year terms. Currently the Education Commission has nine (9) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. One application was received from Ms. Joy Stribling with interest in serving on the board. The City's Education Commission is recommending that the City Commission appoint Joy Stribling to the Education Commission with term ending August 2008. Adopted on Consent: motion carried 5-0. 3. Approva Enfo AssociatI olice A traffic enforcement agreement is required by Florida State Statutes 316.006(2) for the Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the limits of the gated subdivisions. BROOKESTONE PROPERTY OWNERS' ASSOCIATION, INC, is requesting such an agreement. Adopted on Consent: motion carried 5-0. Florida State Statutes 932.7055 allows local law enforcement agencies to donate funds from their forfeiture accounts to support any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). It is recommended that the Honorable Mayor and Board of City Commissioners authorize the PoI ice Department to grant $500.00 from its police forfeiture account to Mothers Against Drunk Drivers (MADD), Central Florida Chapter. Adopted on Consent: motion carried 5-0. v ngmeer This project includes extending 2000 feet of reuse main along Maguire Road to serve the Windsor Landings Subdivision, This will supply reuse water to Windsor Landings subdivision as well as provide stub outs for future connections at Thornebrooke Drive and the undeveloped tract southwest corner of Maguire Road and Roberson Road. South Florida Water Management District (SFWMD) Alternative Water Supply Funding Program had awarded a grant up to $50,000 to the City to help fund this project. City staff has worked through the Meadow Ridge f/k/a Westridge PUD developer, Pulte Home Corp., with their contractor, JEM Equipment Corp. in getting representative costs to perform the work for the reuse pipeline. The Public Utilities and Engineering Departments recommend that the City Commission approve of the contracting with Pulte Home Corp. to have their contractors perform the installation of the reuse main along Maguire Road to Windsor Landings subdivision for $113,687.50. Utilities Director Wheeler distributed an amended agreement and said that they just completed negotiations at 5:10 p.m. today, with the developer, Pulte Home Corporations. There have been some minor language changes from the agreement that was distributed with the packet. He added that in accordance with the grant documents with SFWMD the pipeline has to be fully operational by September, and t~ose deadlines are included in the agreements. Mavor Vanderarift, seconded bv Commissioner Johnson, moved to approve contractina with Pulte Home Corp. to have their contractors perform the Page 2 of9 City Commission Regular June 20, 2006 installation of the reuse main alona Maauire Road to Windsor Landinas subdivision for $113,687.50 and authorized the Mayor and City Clerk to execute the Fourth Amendment To Second Developer Aareement to implement the foreaoina, subiect to the approval of the City Enaineer and City Attorney. Motion carried 5-0. Plantation Groves Tract F commercial development is the last undeveloped tract of the Plantation Groves Commercial Complex which is located at the northeast corner of Moore Road and Maguire Road. This plat is for a 7.94 acre commercial development. The site is bounded by Key Isle Apartments to the west and Moore Road to the south, All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. Adopted on Consent: motion carried 5-0. 7. i\,pp (PUr I In compliance with the Federal Emergency Management Agency requirements and policies and procedures of the City ofOcoee Purchasing Code Chapter 21, a Request for Proposals (RFP) was advertised with the intention to award a term contract to one (1) or more qualified contractors that have experience and expertise in providing the necessary services required for rapid mobilization, collection, and disposal of organic and non-organic storm debris from the public right-of-ways and publicly owned land and facilities upon notification by the City. The scope of work includes both declared emergencies such as hurricanes and tornadoes and debris removal from other minor storms as requested by the City. The contract is on an as needed basis, as deemed necessary by the City and shall be renewable for four (4) consecutive years. Staff recommends that the City Commission award four (4) term contracts for RFP #06-003 Emergency Storm Debris Collection & Disposal to Crowder-Gulf Joint Venture, Omni Pinnacle LLC, Asplundh Environmental Services Inc, and 4 Jays-Management Inc. Adopted on Consent: motion carried 5-0. The pump on the existing chemical spray unit, which has been in service approximately ten years, needs to be replaced. The pump has been previously replaced once and rebuilt on two other occasions during this time period. In addition to this, other components such as hoses, nozzles, valves, reel, etc., have also been replaced. Staff felt that it would be more cost effective to replace the complete unit. A quote for a new spray unit was received from Kings Service in the amount of $4,500. The Spray unit was not scheduled to be replaced this budget year; therefore, funds need to be transferred. The funds for the chemical spray unit have been transferred from Parks Operating Expense to Parks Capital Outlay. Adopted on Consent: motion carried 5-0. 9. Approvalof(lli1 (AssistantPtlbl ksDirectol" Change Order #2 in the amount of$16,978.54, is for the addition of items not included in the original bid which includes (1) 2nd layer of 2 hour fire wall between the offices and the Fleet Garage, (2) addition of further support for proposed mezzanine area above the fleet garage for storage and office areas, (3) additional stucco strip at top of building under the roofline due to flashing concerns (4) concrete the entryway columns. A 21- calendar day time extension will also be required for Change Order #2. In order to decrease the costs associated with this change order the contractor has agreed to utilize money originally budgeted for painting to cover the cost of the stucco and the painting will then be done utilizing in-house staff. Funds are available from the budgeted project funds. Adopted on Consent: motion carried 5-0. Page 3 of9 City Commission Regular June 20, 2006 The 2005-2006 CIP Budget approved the painting of the ground storage tanks and the operations building at the South Water Treatment Plant. The amount allocated ($8000.00) is insufficient to complete this work per the required specifications. The City of Ocoee received three (3) quotes which were $15,000.00 or more; we are requesting that the allocated amount for this work be increased by $7,000.00 to total $15,000.00. The additional funds ($7000.00) for this work would be transferred from Homeland Security project funds. The cost to demolish the Jamela Water Tower will not be expended; the City will enter into a contract to have the tower demolished and removed at no cost to the City. Adopted on Consent; motion carried 5-0. rW A current version of AutoCAD (version 2007) is required for drafting new design projects, electronic submittals and transmissions of design files, and plotting/printing project plan sets. An additional new license and software copy of AutoCAD 2007 is needed for the new Staff Engineer position. Currently, only an outdated version of AutoCAD is available for use which is inadequate for staying concurrent with digital files for City projects and developments within the City. The Engineering department is transferring excess funds from other accounts to purchase this software at this time. Adopted on Consent; motion carried 5-0. Commissioner Anderson arrived at 7:25 p.m. qartSE!l1tPtgel1c:1c:IVate Commissioner Anderson, seconded bv Commissioner Keller, moved to approve Consent Aaenda Items 1, 2, 3, 4, 6, 7, 8, 9, 10, and 11. Motion carried 5-0. I F. PUBLIC HEARINGS ORDINANCE SECOND READINGS e elo Currently, there are no Land Development Code (LDq provisions requiring properties or structures to be brought back into compliance with the City regulations when a portion of the property is conveyed or transferred to a governmental or quasi-governmental entity, such as for a roadway widening project. This specific problem area was highlighted during the right-of-way purchases or "takings" by the Florida Department of Transportation (FDOT) for the eventual 6-1ane widening of SR 50/Colonial Drive. Properties along this roadway were originally required to fulfill the City's requirements concerning landscaping, buffers/setbacks, signage and parking. In many instances, these requirements reflected the enhanced standards that were adopted for the State Road 50 Activity Center. After the proposed right-of-way takings, many of these properties and/or structures will no 10nger meet the Land Development Code requirements. This amendment would make the properties or structures illegal and non-conforming, and outline a process to bring these properties back in compliance with the LDC. This new subsection will apply to all properties within the City not just those along SR 50/Colonial Drive. City Attorney Rosenthal distributed a memorandum and amended version of the ordinance that what was published with the agenda packet. City Attorney Rosenthal read the title of the ordinance. Community Development Director Wagner advised this is the second advertised Public Hearing on this ordinance amending the Land Development Code, as required by law. He said Page 4 of9 City Commission Regular June 20, 2006 FDOT is in the process of buying right-of-way along the SR 50 corridor for the widening of that road, and that is what prompted us to write this ordinance. Mr. Wagner said many businesses have invested a lot of money in landscaping and signage along the current right-of-way, and we are trying to work with FDOT and property owners to minimize any disruption along the roadway. If this agreement was made early-on, with both parties, it can benefit everyone. The ordinance does allow us to grant waivers, because every property has unique situations. He said the City and County projects will be affected by this ordinance as well as FDOT. This does not convey to private property; it only applies to governmental takings. The Planning and Zoning Board voted unanimously in favor of the ordinance on May 9, 2006, and staff recommends its approval. City Attorney Rosenthal said the memorandum that was distributed includes revisions made to the ordinance after receiving comments with FDOT. FDOT wanted a procedure where they could come in and get a non-binding determination regarding a proposed cure plan, allowing the condemning authority to pursue a cure plan acceptable to the City and reduce the likelihood of compensating the property owner on an unlikely worst case scenario basis. Second, the right of a property owner to obtain approval of a cure plan prior to a conveyance is expanded and clarified. City Attorney Rosenthal advised that this was a very positive addition to the ordinance. Mayor Vandergrift opened the Public Hearing. There being no one wishing to speak, Mayor Vandergrift closed the Public Hearing. Commissioner Anderson. seconded by Commissioner Hood. moved to adopt on second readina. Ordinance No. 2006-014 amendina the land Development Code by addina Section 4-11: reQuirina owners to brina lIIeaal Non-Conformina Sites and Structures into Compliance with the land Development Code. Motion carried ~ I G. REGULAR AGENDA ange Name to The Education Commission is requesting that their name be changed to the Ocoee School Board. The Education Commission has difficulty getting feedback and responses from the Orange County School Board. The Commission believes that changing their name to the Ocoee School Board will further enhance their mission and goals, and improve their communication with the Orange County School Board, Commissioner Johnson. seconded by Commissioner Keller. moved to approve the name chanae from the Ocoee Education Commission to the Ocoee School Advisory Board. per staff recommendation. Motion carried 4-0. with Commissioner Hood away from the dais. Ocoee Little League Commissioner Hood brought in kids from several Ocoee Little League teams, including the T- Ball and Junior Reds teams. He thanked the children and coaches for the successful season. Page 5 of9 City Commission Regular June 20, 2006 I H. STAFF REPORTS Discussion Regarding Possible Revisions to the City Charter. (City Clerk Eikenberry) Discussion occurred regarding whether or not there was a need to form a Charter Review Board. City Manager Frank said that the Charter requires a Charter Review Board in 1999, and every 10 years thereafter. Commissioner Hood said he does not think there is anything in the Charter that needs to be changed urgently, but he would like to see the citizens having input into any Charter revisions that may be considered, whether it is done by having them contact their individual Commissioners, or by forming a Board. Mayor Vandergrift suggested that we hold a workshop and invite the public to be involved. Commissioner Anderson asked about the citizen's being able to place something on the ballot by getting a petition with signatures from 10% of the registered voters in the City, and City Clerk Eikenberry confirmed that the City Charter does have a provision for a Citizen's Initiative (Section C-19). Consensus of the Commission was to have staff find a suitable date in earlv Auaust to hold a workshop meetina to discuss concerns reaardina specific provisions in the Charter and invite residents to come and aive their input. Additionallv, directed staff to advertise in the newspaper, OGTV, water bills, or wherever possible to ensure the public is aware of the meetina. Grallt.i\$sist~ll.cePl"ogl'all1.......Ten- y ear.~ater..~lIPply..]j'acility. ~ork.Plan City Manager Frank said since part of the City is located in the Wekiva Watershed Study Area, we are required to develop a Ten-Year Water Supply Facility Work Plan and amend our Comprehensive Plan by December 31, 2006. If we execute a grant agreement prior June 24, 2006, with the Florida DCA, we can obtain $10,000 in grant funding. Commissioner Anderson, seconded bv Commissioner Hood, moved to approve the execution of a arant aareement with Florida Department of Community Affairs for monetary assistance to the City in a one-time arant payment of $10,000. Motion carried 5-0 I I. COMMENTS FROM COMMISSIONERS ()()llllllissi()l1erJ"ol1g~qg 1) said the Founder's Day Committee has been actively looking into ways to make more money to fund the event, and wanted to entertain the idea of serving alcoholic beverages. Lt. Brown was asked look into other city's events to see if they have had any problems related to serving alcohol, and Lt. Brown reported that he spoke to Winter Garden, Leesburg, Altamonte Springs, Maitland, and Clermont and they have advised that they have not had any problems directly related to serving alcohol. He advised the Police Department feels comfortable they can handle the serving of alcohol at a City event. Commissioner Johnson said they wanted to start by trying an enclosed Beer Garden area to see how it works out. He advised that the Lions Club has agreed to run the Beer Garden for us, if the Commission approves. City Attorney Rosenthal advised that the Code was amended in 2003 (Ordinance 2003-33) to say that the Commission can adopt a resolution establishing policies and procedures for the issuance of special events permits allowing the sale of alcoholic beverage in public places, and the entity wanting the special events permit would have to follow the procedure in that resolution and Page 6 of9 City Commission Regular June 20, 2006 acquire a special events permit. Until the City adopts that resolution, alcohol is prohibited at any event in the City. Commissioner Johnson, seconded by Commissioner Hood, moved to direct staff to move forward with the resolution establishina procedures and policies for Special Events Permits for Founder's Day that would allow the sale of alcoholic beveraaes. Motion carried 5-0. Commissioner Anderson said he thinks that we should allow the Lions Club to operate the entire event and apply for the Special Events Permit. He feels the City should allow them to do it for the next five years. Commissioner Johnson and Commissioner Hood agreed they would rather do it on a one-time basis this year, since it is the first year, to see how things go and if changes need to be made for future events. Commissioner Johnson said that we have to remember that we are doing this to help raise funds for the event. He said he will get with the Lions Club to discuss the details. City Attorney Rosenthal clarified that the intent of the motion is that this would be limited to Founder's Day only. 2) Commissioner Johnson asked staff to look into getting a new recreation bus, or placing it in the budget, because our current bus has been breaking down on a regular basis. Without obiection, the Commission directed staff to research the cost of a new bus and include it in the budaet. 3) Said he would like staff to look into the commission decision regarding the dedication of the Park to Bill Breeze that was made several months ago, and move forward with getting that done. Discussion followed regarding the dedication being in the area of the gazebo. Consensus of the Commission was to research the direction aiven by the Commission and move forward with the Bill Breeze dedication. 4) asked if the City would agree to grant $3500 to the Ocoee High School to complete the building of the batting cages, they students have raised $16,000 on their own so far. Commissioner Johnson, seconded by Commissioner Keller moved to arant ~ to the Ocoee Hiah School to complete the buildina of the battina caaes, to be taken from the Commission Continaency fund. Motion carried 5-0. Mayor Vandergrift also suggested that Ocoee High School look into setting up a foundation, as a non-profit organization, in order to accept donations and allows people leave money in their will when they pass. 5) said that something needs to be done about Pioneer Key I & II trailer parks to clean them up and get rid of the crime and the code issues. There are electrical cords and water hoses running across the street from on lot to another, etc. Discussion occurred regarding the possibility of getting surveillance cameras mounted high on poles, placing a police sub-station in the neighborhood, having the City purchase lots as they become available, or having a mobile police sub-station that could also be used in other areas. Consensus of the Commission was to have a staff committee formed to address these issues and brina their findinas back to the Commission. 6) said that the newly paved City Hall parking area will be done with some Chicago brick to replace the brick that was paved over. He also asked if staff could look into lighting between Bluford and Lakeshore Drive that would match the lighting in the downtown area. COlI1missionerl{eller 1) asked that the road closure permit submitted late by Joanne Figueroa be approved by the Commission for the Sawmill Subdivision, for their annual 4th of July Party on Millstream Road. Mayor Vandergrift declared it an emergency item. Page 7 of9 City Commission Regular June 20, 2006 Commissioner Keller. seconded by Commissioner Anderson moved to approve the road closure permit for the Sawmill Subdivision for their annual 4th of July Party on Millstream Road. Motion carried 5-0. 1) asked about looking into getting OGTV transmitted over satellite, and City Manager Frank said we have not had the opportunity to look into that in the last two weeks, 2) asked that we get the ALS costs placed in the budget for approval by the Commission because he felt the Commission agreed that they wanted to move forward. Mayor Vandergrift advised he did not agree to move forward, he still wants information on costs, response times for our ALS vs. Health Central, statistics on lives that have been lost, and how we have attempted to address any past problems. Consensus of the Commission is to hold an additional workshop to discuss the ALS issue of costs. time delays. etc. This workshop can be coupled with the workshop on Police Department Sites. 3) asked if the Commission approved of having a presentation at the next Commission meeting regarding a Skate Board Park, he said the Recreation Advisory Board saw the presentation and made a motion to have the Commission consider building a skate park in Ocoee. Commission consented. without obiection. 4) said that resident Tom Hendrix advised the gas station at Bowness and Franklin is now closed and it would be a good place for non-profit organizations to hold fundraiser car washes and other events. Interested parties should contact Tom Hendrix for more information. Cori1ri1issi0l1erIlO()(1 1) asked about the Jamela elevated storage tank, and Utilities Director Smith advised the contract has been sent and dismantling should begin in mid-July, and said he would get back with the Commission regarding the amount of open space that will be left once the tank is down. Commissioner Hood said he and Mr. Smith discussed making that space into a passive park. Mayor Vandergrift asked if chlorine is still being made on that site, and Utilities Director Smith said there is no chlorine on that site, the well is shut down and in the process of being abandoned in accordance with St. Johns Water Management regulations. Mr. Smith also advised the well capacity from the Jamela plant will be transferred to Forest Oaks; Well #3 will be taken offline and a new larger well was budgeted to handle the capacity of both 2) asked about the Public Works Director position, and City Manager Frank advised he is interviewing four candidates next week, 3) asked about the Lady Avenue Roundabout, and City Manager Frank advised it has been redesigned and the new version will look better and allow more room for large vehicles. Mayor Va.ndergrift 1) advised Parks and Recreation Director Hayes that he still wants the City to receive the designation of Tree City USA, we were approved a few years ago, but never followed through on it, 2) distributed a resolution from the town of Oakland and said he would like staff to create a resolution against drawing water from Lake Apopka, and bring it back on the next agenda 3) said he would like staff to look at the Sierra Club Foundation information that he distributed and consider a resolution to become a "Cool City." Mayor Vanderarift. seconded by Commissioner Johnson moved to have staff create a resolution to become a "Cool City." Motion carried 5-0. 4) thanked everyone who helped last Saturday at 1971 Key Lime Street, in Amber Ridge to removed tree debris and rats from the yard of a resident disabled veteran. Page 8 of9 City Commission Regular June 20, 2006 I ADJOURNMENT The meeting was adjourned at 9:35 p.m. Attest: APPROVED: City of Ocoee Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor Page 9 of9