HomeMy WebLinkAboutItem #07 Change Order #1 Waterside Reclaimed Water Distribution Project
AGENDA ITEM COVER SHEET
Meeting Date: July 18, 2006
I
~~
Item #
Contact Name:
Contact Number:
David Wheeler
407-905-3100, ext. 1504
Reviewed By:
Department Director:
City Manager:
Subject:
Change Order No.1 with Florida Contracting Company, Inc. for the Waterside Reclaimed Water Distribution
System Project
Background Summary:
The Whitehill subdivision is north across White Road from Villages of West Oaks and Cambridge Village.
Those two subdivisions have been on reuse water for a number of years. The City is interested in supplying
reuse water to the southern entrance of the Whitehill subdivision and plans to install a 6 inch pipeline across
White Road to provide service to the south entrance area and for a future extension on into the subdivision.
The second part of the change order is to final out the Waterside project and adjust the quantities for
over/under on the as bid amounts
The change order amount to include these items is $31,601.49 with no adjustment in contract time. The
attached document is Change Order No.1 with Florida Contracting Company, Inc.
Issue:
Provision of reuse water service to the southern entrance of the Whitehill subdivision and Waterside
Reclaimed Water Distribution System Project close out change order.
Recommendations
The Engineering Department recommends that the City Commission approve Change Order No.1 for the
reuse service to the south entrance of the Whitehill subdivision and Waterside project close out in the amount
of $31,601.49, with no adjustment in contract time, and authorize the Mayor and City Clerk to execute the
change order.
Attachments:
1) Change Order No. 1 between the City of Ocoee and Florida Contracting Company, Inc.
Financial Impact:
This change order will result in an increase of the project's construction contract by $31,601.49. Funds are
available for this change order from the 2003 Utility Bond Issue.
Type of Item:
D Public Hearing
D Ordinance First Reading
For Clerk's DeDt Use:
D Consent Agenda
D Ordinance First Reading
D Resolution
D Commission Approval
D Discussion & Direction
D Public Hearing
D Regular Agenda
o Original Document/Contract Attached for Execution by City Clerk
D Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by (Utilities)
~1!J~'
D N/A
D N/A
D N/A
Commissioners
Dannv Howell. District 1
Scott Anderson. District 2
Rustv Johnson. District 3
Nancv J, Parker. District 4
Mayor
S, Scott Vandergrift
City Manager
Robert Frank
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
David A. Wheeler, P.E.
City Engineer & Director of Public Utilities
DATE:
July 10, 2006
RE:
Approval of Change Order No. 1
with
Florida Contracting Company, Inc.
for
Waterside Reclaimed Water Distribution System Project
ISSUE
The City is proposing to provide reuse service to the southern entrance of the Whitehill subdivision and
Waterside Reclaimed Water Distribution System Project is closing out. The Engineering Department
recommends that the City Commission approve Change Order No.1 for the reuse service to the south entrance
of the Whitehill subdivision and Waterside project close out in the amount of $31,601.49, with no adjustment in
contract time, and authorize the Mayor and City Clerk to execute the change order.
BACKGROUND/DISCUSSION
The Waterside Reclaimed Water Distribution System project is providing reuse service to the 145 residences in
the Waterside subdivision. The project is a retrofit of the reuse piping into an existing development that was
completed before the City moved into the reuse distribution business and required developments to install reuse
pipelines within the subdivision. The project includes the installation of four, six, and eight inch pipelines,
appropriate fittings and valves, and service lines to the customers.
The City has received requests over the past few years to provide reuse service to the southern entrance of the
Whitehill subdivision. The Whitehill subdivision was constructed in the early 1990s prior to the City's
requirement for reuse pipelines as part of the development. When the Villages of West Oaks and Cambridge
Village were developed in the late 1990s and early 2000, the City did not have a plan to extend service outside
of the developing neighborhoods. The Whitehill HOA has been working with the City for a number of years to
have service extended to their southern entrance to allow them to use reuse water for irrigation. The has not had
a contract to perform the type of work required to install this connection until the Waterside reuse retrofit
project was bid and constructed. The work required is similar in scope and material to the Waterside project.
The negotiated cost for these work items was $31,601.49 with no adjustment in contract time. This change
order provides for an increase of 11.02% in the contract amount of $286,823.00. The new contract value
including this change order is $1,144,176.42 and the new contract completion date is May 18, 2005. The
change order is attached for review.
CITY OF OCOEE
Engineering/Utilities
150 North Lakeshore Drive
Ocoee, Florida 34761-2258
CHANGE ORDER NO. #1
CITY OF OCOEE
Waterside Reclaimed Water Distribution System
DATE: July 6,2006
CONTRACTOR: Florida Contracting Company, Inc,
AGREEMENT DATE: August 16, 2005
The following changes are hereby made to the CONTRACT DOCUMENTS,
Original CONTRACT PRICE
$ 286,823,00
Current CONTRACT PRICE ADmSTED by preyious CHANGE ORDER
$ 286,823,00
Net Increase Resulting from this CHANGE ORDER
$ 31,601.49
The current CONTRACT PRICE including this CHANGE ORDER
$ 318,424.49
ORIGINAL CONTRACT TIME:
330 Consecutiye Calendar Days from Notice to Proceed
Date:
October 16, 2006
Current CONTRACT TIME adjusted by preyious CHANGE ORDERS
Date:
October 16, 2006
Net Increase Resulting from this CHANGE ORDER
Days:
o Days
Current CONTRACT TIME Including this CHANGE ORDER
Date:
October 16, 2006
00842-1
CHANGES ORDERED:
I. GENERAL
This change order is issued pursuant to the applicable provisions of the Contract Documents and is intended
to provide an equitable adjustment in the Contract Sum to accommodate an unprecedented market
condition,
II. REQillRED CHANGES
Item A: Install a 6 inch pipe to serve the southern entrance of the Whitehill subdivision, The work will consist of
installing by directional drilling methods HDPE pipe from the intersection of Concord Village Way and
Cambridge Village Court north along Concord Village Way and across White Road to the southern
entrance to the Whitehill Subdiyision, The work will also include a 2 inch direction drill under the entrance
road to the Whitehill subdiyision to connect to the irrigation service for the entrance area,
Item B: This item is to adjust quantities of yarious pay items, up or down, based upon the actual work completed,
The attached copy of the pay request backup documentation specifically delineates the line items that were
overrun or underrun, The items listed as positive numbers are actually for work not needed and is money
left in the contract. The items listed as negative numbers are for oyerruns and is additional money due the
contractor. There were 31 items of work required under this contract on this project. There were 4 work
items that were over the estimated contract quantity which had a value of$5,278,97 to the contractor and 13
work items that were under the estimated contract quantity which had a value of $29,529,30 to the City,
There were three items that were not included in the bid schedule and project cost that were added during
construction. Those three items were sod replacement, sidewalk replacement, and the cost of water used by
the contractor. These items had a cost of $27,397,82 to the contractor. The net result is an increase in
contract amount of$3,147.49, with no adjustment in the contract time,
III. JUSTIFICATION
Item A: The City receiyed a request from the Whitehill HOA about reuse service and this is the first project that the
City had that allowed the City to perform the work.
Item B: During the construction of the improvements various work was either reduced in scope because the work
was not needed or their was excess quantities in the pay item or increased because the work was needed or
their was less quantities in the pay item to cover the necessary work. This item is needed to adjust the
quantities of the pay items that were not installed at the bid quantities to the amount that was installed to
show that the project was fully completed, the City approyed the line item oyerruns, and accepted the line
item underruns as completed work.
N, NARRATIVE OF NEGOTIATIONS
Item A: Negotiated based upon required work, materials, equipment, manpower needed and existing contract prices
where applicable,
Item B: Based upon contract prices
00842-2
V, PAYMENT
Change Order Description Net Increase Unit Unit Price Net Increase
Item No, (Decrease) Quantity (Decrease) Price
Item A Reuse Service to Whitehill Subdivision 28,454,00 28,454,00
Item B Adjustment of Quantities 3,147.49
Total Net Increase Change Order No, #1 $31,601.49
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission,
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not
specifically changed by this Change Order; and,
It is expressly understood and agreed that the approyal of the Change Order shall haye no effect on the original
contract other than matters expressly provided herein,
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order and/or relating
to or arising out of the reasons and justifications for this Change Order.. No other claim for increased costs of
performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order.
Nothing contained in this action by the City shall be deemed to constitute a waiyer or an estoppel to assert its rights
or remedies under the Contract Documents nor shall it be deemed to set a precedent for an equitable adjustment for
any other materials required by the Work. The CONTRACTOR hereby waiyes and releases any further claims for
cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this
Change Order and/or relating to or arising out of the reasons and justifications for this Change Order.
00842-3
RECOMMENDED BY:
CITY OF OCOEE. FLORIDA
ACCEPTED BY:
FLORIDA CONTRACTING COMPANY. INC,
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE. FLORIDA
By:
S, Scott Vandergrift, Mayor
Date
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,2006.
APPROVED BY THE OCOEE CITY
COMMISSION IN A MEETING HELD ON
, 2006 UNDER
AGENDA ITEM NO,
FOLEY & LARDNER
By:
City Attorney
00842-4
ITEM A
c.enter of Good LI
a. -<<'7 ........ .~......
--
CITY OF OCOEE
Engineering
150 North Lakeshore Drive
Ocoee, Florida 34761-2258
REQUEST FOR PROPOSAL
FOR PROPOSED CHANGE
(407) 905-3100 ext.1505
(407) 656-7835 - fax
RFP NO,
PROJECT DATA:
NAME: Waterside Reclaimed Water Distribution System
PROJECT NO: B05-04
LOCATION:
DATE: 04/05/06
REFERENCE:
OTHER:
TO (CONTRACTOR):
Florida Contractina Companv
Please provide the undersigned a proposal for the following change in the work within seven (7) calendar days after receipt of this request. The written
proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor (by
trade), subcontract and overhead costs and fees, Any amount claimed for subcontracts must be similarly supported,
DESCRIPTION of change in work: Connect to existina 6" reuse water main at corner of Cambridae Villaae Court and Concord Villaae Wav with
6" HOPE, Run north on west side of Concord Villaae Way about 380' to northwest corner of Whitehill Subdivision (Mistv Meadows
Drive and White Road), Another run of 2" PE pipe about 50' from northwest corner to northeast corner.
Change Order Type:
o Deletion
X Addition
o Revision
o Other: (
Constraints of Change:
Initiated by:
o Changes in Owner Requirements
o Unforeseen Conditions
o Others: (
Proposal must be received by:
04/19/06
ATTACHMENTS (Listing of attached documents that support description):
4,
5,
6,
1, Contractor Request for Information No,
2, Plan Revisions:
3,
DOWNER: David A. Wheeler, P,E, Citv Enaineer
o ENGINEER:
o CONSTRUCTION ADMINISTRATOR:
o SUBCONSUL TANT:
o CONTRACTOR: Bill Chandler, FCC
o FIELD: Jimmv Butler
o OTHER:
Date Received From Contractor:
Date Returned to City:
Date Returned to Contractor With Comments:
00847-1
PRICING INFORMATION:
Method of Pricing:
A, 0 Established Contract Unit Price(s)
B, 0 Negotiated Unit Price(s) (including Overhead and Profit)
C, 0 Negotiated Lump Sum (including Overhead and Profit)
D, 0 Actual Cost of Work plus Fixed Percent for Overhead and Profit
E, 0 A combination of A, B, C, D
DESCRIPTION OF WORK:
o By General Contractor
o By Subcontractor
ITEM OF WORK QUANTITY PRICE TOTAL
SEE ATTACHED
Attach additional pages if necessary,
NET TOTAL COST OF THIS CHANGE PROPOSAL $
EXTENSION OF CONTRACT TIME:
As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of
additional days,
Provide thorough documentation in support of the request for additional time:
A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work
RECOMMENDATION BY ENGINEER/CONSTRUCTION ADMINISTRATOR:
Comments:
Signature of Engineer/Construction Administrator:
Date:
ACCEPTANCE BY OWNER:
Comments:
Signature:
Date:
I,
. of
agree to the costs and terms of RFP
this
(Name)
day of
(month)
(Company)
,2_,
(year)
(No.)
(day)
00847-2
Wheeler, David
From:
Sent:
To:
Cc:
Subject:
Smith, Charles
Wednesday, March 29, 2006 8:51 AM
Wheeler, David
Frank, Robert; 'josigles@msn,com'
Reuse extension into the Whitehill subdivision
David:
Can you direct your Waterside contractor to install (directional drill) a 6" main and a 1,5" reuse service. The main will
connect to the existing reuse main at the intersection of Village Oaks Drive and Cambridge Drive, run north on the west
side of Village Oaks Drive under White Road to 50' north of White Road on the west side of Misty Meadows Drive
(Whitehill subdivision), The service will be incorporated near the northern end of the main, go under Misty Meadows drive
and connect to the existing Whitehill entrance irrigation meter.
It will take about 380' of main, one 6" tee, 2-6" gate valves and 80' of 1,5" P,E. line. It is my understanding the Waterside
contract is unit cost that includes the ability to increase the units by your directive, This extension will be the lead to the
eventual looping of the Clark Road reuse main resolving the reliability problem with that main,
I will bring you a map to our afternoon (Maguire Rd) meeting,
Thanks
Charles
1
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2460 Old New York Ave.
P.O. Box 25
DiSland, Florida 32721
Phone 386-736-2460
Fax 386-736-7055
FLORIDA
CONTRACTING
COMPANY., Inc~
Fax
To: David Wheeler
From: William Chandler
Fax: 407-656-7835
Date: April 28, 2006
Phone:
Pages:
+
Re: Cambridge Village
CC:
-Comments. Cost proposal attached. Thank you for considering US in this work.
"We never, never disappoint a Clienf'
CGC060389
CUC057349
PCC052624
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CITY OF OCOEe
Engineering
150 North Lakeshore Drive
Ocoee, Florida 34761-2258
REQUEST FOR PROPOSAL
FOR PROPOSED CHANGE
(407) 905-3100 6xt.1505
(407) 656-7835 - fax
RFP NO.
PROJECT DATA:
NAMe: --.Watersida Reclaimed Watar Distribution System
LOCATION:
OTHER:
PROJECT NO: 805-04
DATE: 04/05108
REFERENCE:
TO (CONTRACTOR):
Florida Contract/ne Oomcany
'Please proyide the undersigned a proposal for the followIng changEl in the work within $even (7) oaJemdar days aftfiu receipt of this I'6quest. The written
proposal must clearly delineate the scope of the proposed ohanee in the work providing an itemized estimate of the tIme and all materIal and labor (by
trade), subcontract and overhead costa and fees. Any amount claImed for subconfracts must be similarly supported.
DESCRIPTION of change in work: Connect to eli:isting 6" reuse water main at corner of Cambridge Villa as Court and Concord Villaaa Way with
6" HOFlE. Run north on west sids of Concord Vlllaoe Way about 380' to northwest corner of Whitehill SubdIVision (Misty Meadows
Drive and Whitil Roadl. Another run of 2" PI: Dice about 50' from northwes~ oorn8r to northeast corner,
Changs Order Type:
Constraints of Change:
o Deletion
X Addition
o RevIsIon
o Othilr: (
InitIaled by:
o Chanses in Owner Requirements 0 Unfo1'elleen Conditions
o Others: (
Proposal must be received by:
~a o'1Au/~~
A1TACHMENTS (Listing of attached documents that support dl1lscrlptlon):
1. Contractor RBquest for Information No.
2. Plan RevisIons:
3.
4.
5.
6.
DOWNER: David A. Wheeler, P.E. City Enelneer
o ENGINEER:
o CONSTRUCTION ADMINISTRATOR:
o SUBCONSUL TANT:
o CONTRACTOR:...BiII ChandJer..FCC
o FIELD: Jimmv 8utlBr
o OTHER:
Date Received From Contractor:
Date R.eturned to City:
Da~e R.eturned to Contractor With Commenb:
00847-1
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----:' ~.'
, "PRICING INFORMATION:
Method of Prlolng:
A. ~ Established Contract Unit Price(s)
B. t:I Negotiated Unit Ptice(s) (including Overhead and Profit)
C. ~ Negotiated Lump Sum (Inoludlng Overhead and Profit)
D. 0 Actual Cost of Work plus Fixed Percent for Overhead and Profit
E. IJ A combination of A, B, C, 0
DESCRIPTION OF WORK:
o By Ganeral Contractor
t:I By Subcontractot
. ,~' , <~
, ", IteM OF WORK
~ "', "': I
QUANTrrv
PRI~E
TO~AL.
SEe ATTACHED
:;t.e'.L ~/A
NET TOTAL COST OF THIS CHANGE! f:lROPOSAL
Attaoh additlonal pages if necessary.
EXTENSION OF CONTRACT TIME:
A/$ part of this Changa Proposal tha Contractor requests an extension of the contract time in the amount of 90
Provide thorough documentatIon In support of the request for additional time:
additional days.
A requirement of this Change Proposal will be to provide record drawing Information for all of the affeoted Items of wwk
-..- ..'"
RECOMMENDATION BY ENGINl:l:RlCONSTRUCTION ADMINISTRATOR:
Commenm:
Signature of Engineer/Construction Admlnlstratol':
Date:
ACCEPTANce BV OWNER:
Comments:
SIgnature:
Date:
t
this
CN~)
day of
,of
(Comp""ll)
.2_,
(y....)
auee to the costs and terms ofRFP
IN~,)
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(montlJ)
00847-2
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JUL. 6,2006 3:28PM
FLA CONTRACTING
NO, 964
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ITEM B
J U L. 1 O. 2006 11: 00 AM
FLA CONTRACTING
NO. 976
P. 2
Florida Contracting Company Inc
CHANGE ORDER
P.O. Box 25
Deland, FI 32721
Phone: 388-136-2460 x 1
Fax: 386-736-7055
No.
1
TITLe:
Change Order
DATE:
06/06/2006
PROJeCT: Waterside Reclaimed Water Distribution System
TO:
Attn: David A. Wheeler
City of Ocoee
1 SO N. Lakeshore Drive
Ocoee, FL 34761-2258
Phone:407905-3100 x 91504 Fax:407-656-7835
JOB: 10074
CONTRACT/PO: B05~04
CONTRACT DATE: 08/17/2005
Num Item Description Ref Qty Unit Unit Price Amount
1 U32 Add Sod 14,520.000 SF 0,60 11,616.00
:2 U33 Add Con rete sidewalk 2,124,000 SF 7.00 14,868.00
4 U35 Add Ocoee water costs 1.000 LS 913.62 913,82
5 U36 Add DI flush valve (U12) 1,000 EA 1,400.00 1,400.00
6 U37 Delete 2" l( 4" GV (UD9) .2.000 EA 1,020.00 .2,040.00
7 U36 Add 8" GV Krls Krosslng (U11) 1.000 EA 1,400.00 1,400.00
8 U39 Add 6" GV (U10) 2.000 eA 1,200.00 2,400.00
9 U40 Delete 4" D122.5 band (U13) 350.000 LB -9.10 .3,185.00
10 U41 Delete 6" 01 22.5 bend (U15) .150.000 LB 11.00 -1,650.00
11 U42 Delete 6" 45 bend (U 16) -150.000 U; 11.00 .1.650.00
12 U43 Delete 8" 0122,5 bend (U17) -1.320.000 LB 7.56 -9,966.00
13 U44 Delate partialS" DI 45 bend -238.000 LB 7.10 -1,689.80
(U18)
14 U45 Delete partial 4" DI Tee (U19) .50.000 LB 5.05 .252.50
15 U46 Delete partialS" 01 Tee (U21) -370.000. LEI 5.60 -2.012.00
16 U47 Delete partial 8m" 01 ree (U22) -675.000 LB 6.00 .4,050.00
17 u46 Delete partial ax S" 01 Tee (U23) -31.000 La 6.00 -186.00
18 U49 Delete partial 6x4 01 Reducer .12.000 LB 11.00 -792,00
18 U50 Delete partial 8x6" 01 Reducer .59.000 LB 14.00 -626.00
20 U51 Delete Asphalt Removal & Temp -45.000 SY 26.00 -1.170.00
21 U52 Add addition bond on CO 1.000 LS 76.87 78.97
Item Total: $3,147.49
Total: $0.00
Total: $3,147.49
Page 1 of 2
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