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HomeMy WebLinkAboutResolution 2001-07 RESOLUTION NO. 2001 -07 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, ADOPTING GUIDELINES FOR THE USE OF CITY- OWNED OR PROVIDED PERSONAL DIGITAL ASSISTANTS (PDAs); PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Ocoee has determined they can be more responsive to the needs of the City's citizens through the use of City-provided Personal Digital Assistants and other handheld digital devices; and WHEREAS, the City Commission desires to adopt a policy setting forth guidelines as described in Exhibit "A" for such use. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS: SECTION 1. Authority. The City Commission of the City of Ocoee has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. SECTION 2. Intent and Purpose. It is the intent and purpose of this Resolution to establish guidelines for the use of City-owned or provided Personal Digital Assistants (PDAs) and other handheld devices, and such guidelines as described in Exhibit "A" are attached hereto and by this reference made a part hereof. SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and 006.106966.1 independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 4. Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this / .r~ay of fl1A; , 2001. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA (; ~.,~ / J --2 ::;;;7pf;-{/!~" (SEAL) APPROVED BY THE OCOEE CITY COMMISSION ON THE ABOVE DATE UNDER AGENDA ITEM NO. V"1T c:,. FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA; APPR. ~VED AS T5t,FORM AND LEGALITY this ~ day of a 1 ,2001. FOLEY & LARDNER ~r I&J1I City Attorney By: 006.106966.1 -2- Exhibit "A" CITY OF OCOEE GUIDELINES FOR USE OF CITY-OWNED OR PROVIDED PERSONAL DIGITAL ASSISTANTS (PDAs) I. Intent The City continually evaluates opportunities to enhance the efficiency and the effectiveness of the City's operations and activities through the utilization of new technologies. The City Commission has determined that the Members of the Commission (Members) can perform their City duties more effectively and can be more responsive to the needs of the City's citizens through the Members' use of City-provided PDAs and other handheld digital devices. II. General Each Member may be provided with a PDA for their use during their term of office. City funds will be used to purchase or lease the PDAs; to purchase or lease PDA accessories, such as serial cradles and digital camera attachments; and to license all necessary software for the Members to be able to synchronize their PDAs with their personally-owned computers, download and upload files from the City's computer network, and send and receive e-mail messages through the City's e-mail system. These Guidelines are not intended to address every possible aspect of the Members' use of City-owned or provided technology products and services, but may be used in connection with activities or events not specifically addressed in these Guidelines to demonstrate the City's intent and strategy for using new technologies to promote a more effective government. III. Location of PDAs and Other Devices PDAs and other hand-held digital devices, along with their accessories, such as synch or docking cradles, may be maintained at the location(s) determined by each Member to be most beneficial for the Member's use of the device. Synch or docking cradles may be located both at a Member's personal residence and at the City's offices to enable a Member to download and upload from a home computer and the City's computer network. IV . Support for PDAs City employees will install on Members' PDAs and home computers software that has been licensed by the City so that Members may utilize the PDA communications and data transfer features. City employees will perform additional services, such as formatting, synchronizing, configuration, trouble-shooting, maintenance, repair, and replacement as may be needed to support the Members' use of their PDAs and other digital devices. These services may also involve diagnostic and trouble-shooting services for Members' home computers or other personally-owned computers to )06,216514.1 ~' determine the reason for any PDA communication or data transfer failure. If a communication or data transfer problem is determined to be due to a Member's personally-owned computer or software that was not provided by the City, then any further diagnostic services or repairs will be the Member's responsibility. If a problem is due to City-provided hardware or software, then the City will be responsible for further diagnostic services and repairs. If City employees cannot reasonably provide any needed support services or cannot be scheduled for off-site services within a reasonable period of time, after giving consideration to the nature of the problem and the resulting diminution of PDA services available to a Member, outside contractors may be used under the same terms and conditions as the City might engage such contractors for support of the City's other technology items.