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Home My WebLink AboutItem #03 Approval of Special Event Continuation of Farmers' Market 2014florida AGENDA ITEM COVER SHEET Meeting Date: February 18, 2014 Item # 3 y Reviewed By: Contact Name: James F. Washington Jr. Department Director: Contact Number: 407.905.3100 Ext. 1074 City Manager: Subject: Special Event continuation of Farmers' Market 2014 T District 3 - Commissioner Rusty Johnson Background Summary: Jim Sills submitted a Special Event application requesting permission to continue the Farmers' Market under the direction of the Ocoee Lions Club in the downtown area, and temporary closing of McKey Street from the intersection of Bluford Avenue to Cumberland Avenue. The Special Event application does not indicate significant changes to the approval from 2013. The Lions Club stated the Farmers' Market has not created a negative impact on any City services and continues to provide service to many residents. The use of the barricades will still be needed to close McKey Street every Friday from 2pm -7pm in the winter months and 2pm - 8pm in the summer months, including the occasional use of electricity from the power pole located on McKey Street. The Ocoee Lions Club and the local vendors will remain responsible of the Farmer's Market. The city field located on Bluford Avenue between Oakland Avenue and McKey Street will continue as alternative parking. Issue: Should the Honorable Mayor and City Commissioners approve the temporary closing of Mckey Street for the purpose of the Farmers' Market under the Ocoee Lion's Club Administration? Recommendations: Staff respectfully recommends approval with the following requirements: 1) Close McKey Street every Friday from 2pm -7pm in the winter months and 2pm -8pm in the summer months for the duration of 2014. 2) Cooking facilities must be inspected and approved by Fire Department, 3) Reserve the right to have evaluations of the impact on the community, 4) Reserve the right to modify this agreement as needed for the community and city. Attachments: Special Event application Financial Impact: The Lions Club will reimburse the City for the monthly bill plus usage of electricity by the Farmer's Market. Type of Item: (please mark with an 'Y') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Reviewed by City Attorney i N/A Reviewed by Finance Dept. N/A Reviewed by () N/A ORGANIZATION HEADQUARTERS rd-- �� - �� - =ONS C L-U Address: 10� � 6 L ST' 6 3a SS3 City: �� State: - Zip Code: Wit- Phone Number: REPRESENTATIVE Name: J, r � S t t - .L._S Address: j 9pas S Lp -r:��cs City: CDC-0 C State Zip Code: �j07 4 1 Phone Number: 1 -3 0 ?- 3 37 APPLICANT (if different) Name: Address: City: State Zip Code: Phone Number: Type of Event: Parade Ceremony Exhibitio Sh Concert Demonstratio Othe (klC Fi4tLt4'1tf2s MKT' Date (s) and time (s) scheduled: �� S �t'��1 tip Oti Ukl PT46TE Z Name and types of activities: �N�o(l 5 LL l NCs (�,�p L 6rff Cg- �d ryll'tC7l� TES Approximate number of spectators and participants: o?S - / 60 Purpose of Special Event: We ((-LV L4 A / IF Exact Location of Event: Aj M C Designation of Public Facilities or Equipment to be Used: �o3s t i�L C - PO WEVL - W-AJS OW6 HAS 06e)0 P&! f toLl66JZ ` EV IJ7 - 1L► Z 6 - b Number of Temporary Directional Signs: 0 x $5.00 per sign = City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes X no FOR PARADE: Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no FOR FIREWORKS The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: 1 L Date: C�- t Approved by Police Chief �1J Date: Approved by Public Works Director - � 4S MM Date: Approved by Fire Chief : LC6 t ::0 Date: Approved by Risk Management Date: Approved by Building Official , „r+C�2.�r � Date ; it *Any denial and its conditions should be in memorandum form. City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org A CCJRV CERTIFICATE OF LIABILITY INSURANCE F DATE(MMIDDtYYYY) � 01/29/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: John Adams Willis of Illinois, Inc. AaiCCtIll,Ex,: 1- 800 -316 -6705 a ,Nn: 1 -888- 467 -2378 EJAAIL lionsclubs willis.com _ADDRESS__ 425 N. Martingale Road, Suite 1100 Schaumburg IL 60173 INBURER(S) AFFORDING COVERAGE NAICN INSURER A; ACE American Insurance Company 22667 INSURED INSURER B: Ocoee Lions Club INSURER t. 09/01/2014 PriEruse Eaocxurence S 1.000,000 Ocoee Florida INSU D: _ PERSONAL 8 ADS! INJURY INSURER E: X Agg. Per Named Insured INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER! THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR (OTHER DOCUMENT VdTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERNIS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAINIS INSI'2 LTR TYPE OF INSURANCE ADD S POLICY NUMBER I POLICY EFF MM +OD /YYYY POLICY EXP MMIDDtYVYY LIMITS A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 X C,"MMEROALGENERALUABIUTY CLAVAS OCCUR HDOG27022923 09/01/2013 09/01/2014 PriEruse Eaocxurence S 1.000,000 MED EXP (Any one person) S 1,000 PERSONAL 8 ADS! INJURY S 1,000,000 X Agg. Per Named Insured is $2.000,0 GENERAL AGGRECZTE S 10,000,000 GEN'L AGGREGATE LIIJIT APPLIES PER PRODUCTS - COMPiOP AGG 5 2,000,000 � PRO LCiC X POLICY S A AUTOMOBILE LIABILITY t_;(}MBINED SINGLE LIMIT Ea a ccident) S Included AIW AUTO ISAH0872 1415 ;09/01/2013 09/01/2014 _ BODILY INJLIRY(Per person) S ALL OWNED SCHEDULED AUTOS At1TOs — BODILY INJURY (Per accident) 5 — NON \`JNED X HIRED AUTO„; AUTOS PR( PERIY DAI:IAGE - -- Per acciden � S _ UMBRFLLALIAB _ OCCUR EACHCGCL7RRFNCE ""- ` — "__� AGGREGATE ._.._. _ 5 EXCESS LIAR IAD,.� . CLAIMS -I:E i DIED RETENT ON S S WORKERSCDhSPENSATION 'vJCSTATU- OTH- FR AND EMPLOYERS' LIABILITY YIN ANY PROPR-ETOR�PARTNER t I E.L. EACH ACCIDEtiT S W OFFICchIEIJBERZXCLUDEO? ❑ NIA -- ._ - -._ E L DISEASE EA EMPLOYE S (Mandatory in NH) tf }}e de,cribe DCS<iRIPTION 01 under OPERATIONS brJnvr E L DISEASE POl3CYLIf 11T S DESCRIPTION OF OPERATIONS i LOCATIO14S 1 VEHICLES (Attach ACORD 101, Ad(iitianal Retnatks Schedule, if tote space Is requited) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: Ocoee Lions Club Friday Farmer's Market City of Ocoee is included as an Additional Insured(s), but only with respect to General Liability arising out of the use of premises by the Insured shown above and not out of the sole negligence of said additional insured. PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES I CERTIFICATE HOLDER CANCELLATION City of Ocoee SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 150 N Lakeshore Dr THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ocoee Florida 34761 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE e4-- (0 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Pierce, Adriana From: Dreasher, Brad Sent: 'Wednesday, February 05, 2014 4:21 PM To: Pierce, Adriana; Hoover, Tim; Krug, Stephen; Williford, V. Gene Subject: RE: Ocoee Lions Club Farmers Market PD has no issues. Lt. Brad Dreasher City of Ocoee Police Department 646 Ocoee Commerce Parkway Ocoee, FL. 34761 Office: 407 - 905 -3160 ext. 93028 Fax: 407 - 905 -3164 bdreasher(a)ocoee.org From: Pierce, Adriana Sent: Wednesday, February 05, 2014 4:19 PM To: Hoover, Tim; Dreasher, Brad; Krug, Stephen; Williford, V. Gene Subject: Ocoee Lions Club Farmers Market Here is the application to extend the Lions Club Farmers Market on Mckey St. Please respond Via E -mail. Thank You, Adriana 1 Pierce, Adriana From: Krug, Stephen Sent: T huisday, February 06, 2014 7.44 Aivi To: Pierce, Adriana; Hoover, Tim; Dreasher, Brad; Williford, V. Gene Subject: RE: Ocoee Lions Club Farmers Market Adriana, Public Works has no issues at this time on the extension. Thank you, Steve Krug Public Works Director City of Ocoee 301 Maguire Road Ocoee, FL 34761 407 - 905 -3170 From: Pierce, Adriana Sent: Wednesday, February 05, 2014 4:19 PM To: Hoover, Tim; Dreasher, Brad; Krug, Stephen; Williford, V. Gene Subject: Ocoee Lions Club Farmers Market Here is the application to extend the Lions Club Farmers Market on Mckey St. Please respond Via E -mail. Thank You, Adriana 1 Pierce, Adriana From: Hoover, Tim Sent: Thursday, Febi ua +y 06, 2014 8.29 AM To: Pierce, Adriana; Dreasher, Brad; Krug, Stephen; Williford, V. Gene Subject: RE: Ocoee Lions Club Farmers Market Fire Department approved Tim Hoover, Interim Chief Ocoee Fire Department 563 S. Bluford Avenue Ocoee, FL 34761 (407) 905 -3150 office (321) 239 -2556 mobile thoover(@ci.ocoee.fl.us From: Pierce, Adriana Sent: Wednesday, February 5, 2014 4:19 PM To: Hoover, Tim; Dreasher, Brad; Krug, Stephen; Williford, V. Gene Subject: Ocoee Lions Club Farmers Market Here is the application to extend the Lions Club Farmers Market on Mckey St. Please respond Via E -mail. Thank You, Adriana Pierce, Adriana From: McDonald, Debbie Sent: Thursday, February 06, 2014 12:17 PM To: Pierce, Adriana Subject: RE: Ocoee Lions Club Farmers Market Hey Adriana, Gene has approved. Do you need the signature sheet returned to you or is this email sufficient? Thank you, Debbie Debbie McDonald HR Analyst City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 407 - 905 -3100 ext. 1050 From: Pierce, Adriana Sent: Wednesday, February 05, 2014 4:22 PM Cc: McDonald, Debbie Subject: FW: Ocoee Lions Club Farmers Market From: Pierce, Adriana Sent: Wednesday, February 05, 2014 4:19 PM To: 'Tim Hoover ( thoover(cci.ocoee.fl.us )'; Dreasher, Brad; 'Steve Krug ( SKrug( - Oci.ocoee.fl.us Williford, V. Gene Subject: Ocoee Lions Club Farmers Market Here is the application to extend the Lions Club Farmers Market on Mckey St. Please respond Via E -mail. Thank You, Adriana 1