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HomeMy WebLinkAboutItem #06 Approval of Old Winter Garden Road Stormwater Permit Modification in Conjunction with the FDOT Widening of SR 50`` %/ OC() ( fIorida AGENDA ITEM COVER SHEET Meeting Date: February 18, 2014 Item # �p Reviewed By: Contact Name: David A. Wheeler, P.E. Department Director Contact Number: 407 - 905 -3100, ext. 1504 City Manager: Subject: Old Winter Garden Road stormwater permit modification in conjunction with'I'h'e FDOT Widening of SR 50 — District 4 (Commissioner Rusty Johnson) Background Summary: The Florida Department of Transportation (FDOT) is in the process of finalizing their plans for the widening of SR 50 to six travel lanes through Ocoee from the entrance to the West Oaks Mall to SR 429. The large undeveloped parcel in the Ocoee Commerce Center that abuts Bluford Avenue is to be one of the retention ponds for that road widening project. City staff has been working with FDOT and its consultant about joining the City's small dry pond into the larger FDOT pond. The two ponds would be separated by a sidewalk and berm if not merged. The City plans to develop a walking park around the retention pond once constructed by FDOT's contractor. The small dry pond was constructed as part of the City's Old Winter Garden Road widening project that has been completed for almost eight years. That project, including the small pond, was part of a stormwater permit issued by the St. Johns River Water Management District (SJRWMD). To take that small pond out of the drainage basin for the Old Winter Garden Road project and include it into the SR 50 project may require a permit modification for the Old Winter Garden Road project with the SJRWMD. This permit modification would be separate from the permit modification being submitted by FDOT. Each project is also in a separate drainage basin, too. FDOT is handling its permitting issues and the plans update in preparation for bidding the project. The City would need to modify its permit, if required. The attached proposal from Pegasus Engineering, LLC is to review the original SJRWMD permit and old project files for the Old Winter Garden Road project and FDOT's permit applications and project plans and to prepare a permit modification, if required, for the SJRWMD permit for the Old Winter Garden Road project. The proposal is for a not to exceed amount of $13,000, including expenses, for this work. Pegasus Engineering LLC is one of the City's continuing consultants and many of their employees worked on the Old Winter Garden Road project when they were at PEC, Inc. Issue: Should the City Commission employ Pegasus Engineering, LLC to review the stormwater permitting for the Old Winter Garden Road project and submit a permit modification in association with the FDOT SR 50 project? Recommendations: The Engineering, Public Works, and Planning Departments recommend that the City Commission employ Pegasus Engineering, LLC to review the stormwater permitting for the Old Winter Garden Road project and submit a permit modification in association with the FDOT SR 50 project and to authorize the issuance of a Purchase Order in the amount of $13,000 to Pegasus Engineering, LLC for this work. Attachments: Pegasus Engineering LLC proposal dated February 10, 2014 Financial Impact: The Old Winter Garden Road project has been completed for many years. This work relates only to a permit modification of the SJRWMD stormwater permit for work to be performed by the FDOT that will provide a benefit to the Wekiva River Basin. The cost will be adequately funded in the Stormwater Division's Wekiva River Basin Projects fund. Type of Item: (please mark with an z ) Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney 4, N/A Reviewed by Finance Dept. N/A Reviewed by Q N/A 2 Pegasus ENGINEERING February 10, 2014 P- 229255 Mr. David Wheeler, P.E. City Engineer City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 Re: State Road 50 Widening Improvements and Old Winter Garden Road Modifications Subj: Stormwater Overview Services Dear David: We are pleased to submit our proposal for professional engineering stormwater services for the above referenced project. It is our understanding that the Florida Department of Transportation (FDOT), and their design consultant (AECOM), are in the process of designing the stormwater management facilities associated with the 6- laning of State Road 50 in the vicinity of Lake Bennet. Specifically, a stormwater management pond is proposed south of State Road 50, immediately west of Ocoee Commerce Parkway, north of Old Winter Garden Road (fka Professional Parkway), and immediately east of Bluford Avenue. In order to accommodate the proposed State Road 50 pond, FDOT will modify an existing stormwater pond that currently serves Old Winter Garden Road (Pond 2B). Pond 2B is currently interconnected with Pond 2A, both of which eventually outfall to Lake Lilly to the south. The proposed stormwater pond for State Road 50 is proposed to outfall to Lake Bennet to the north. It should be noted that both of the lakes (Lake Lilly and Lake Bennet) are considered land- locked lakes. Based on our conversations with the City of Ocoee, it is our understanding that Pegasus Engineering will be tasked with the following scope of work: • Review the construction plans, stormwater calculations, and the SJRWMD permit files associated with the Old Winter Garden Road improvements (prepared by PEC /Professional Engineering Consultants, Inc., dated 2001). • Review the construction plans and stormwater calculations associated with the proposed State Road 50 improvements (prepared by AECOM). Mr. David Wheeler, P.E. February 10, 2014 Page 2 • Prepare for and attend three (3) coordination meetings between FDOT, AECOM, and the City of Ocoee. • Prepare for and attend a pre - application meeting with the St. Johns River Water Management District (SJRWMD). • Issue review comments, if necessary, regarding the design and analysis of the proposed State Road 50 stormwater management pond. • Prepare and submit a permit modification to the SJRWMD for Old Winter Garden Road to reflect the proposed Pond 2A / Pond 2B modifications. • Address one (1) round of RAI (Request for Additional Information) comments from the SJRWMD. • Prepare and submit an as -built certification to the SJRWMD upon receipt of the signed and sealed record drawings from FDOT. The above described services will be performed for an hourly not -to- exceed fee amount of $12,500 (approximately 80 manhours). Reimbursable expenses, such as mileage, photocopies, and plotting of drawings incurred in connection with the above described work are estimated at $500. We appreciate the opportunity to provide you our proposal associated with the aforementioned professional stormwater services. If you have any questions, please contact me directly at 407- 992 -9160, extension 309, or by email at david @pegasusengineering.net. Sincerely, PEGASUS ENGINEERING, LLC David W. Wamstra, P. E. Dncipal / Project Manager cc: Fursan Munjed, Pegasus Engineering -1',: u i l ., %0<�5' 0 7 9 c,) a l.Oli �� 1 4 t)7a Mr. David Wheeler, P.E. February 10, 2014 Page 3 State Road 50 / Old Winter Garden Road Stormwater Overview Services Approv for Pegasus Engineering, LLC i Principal February 10, 2014 Fursan Munjed, P.E. Officer's Title Date Proposal is hereby accepted and authorization to proceed is hereby given. (Please return one executed copy of this proposal for our Pegasus Engineering records). 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