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HomeMy WebLinkAbout03-04-14 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida March 4, 2014 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentations by the Citizens Advisory Council for Ocoee Police Department (CACOPD): ➢ Officer of the Quarter Award: Officer Brian Harris ➢ Officer of the Year Award: Officer Patera Scott ➢ Co- Civilians of the Year Award: Elizabeth McKeever and Kathryn Fusco ➢ Volunteer of the Year Award: Susan Gailit Presentation by Chief Brown for Life Saving Awards to Sgt. Mireya Iannuzzi, Cpl. Jerry Lewis, Ofc. Jimmy Butler, Ofc. Jonathan Joseph, Ofc. Andrew Motes, Ofc. Tommy Phan, and Ofc. Matthew Serrao C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALI, MATTERS LISTED UNDER THE CONSENT AGENDA ARE. CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held February 18, 2014. (City Clerk Eikenberry) 2. Removal of Member for Non - Attendance and New Appointment to the Citizen Advisory Council for Ocoee Fire Department. (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Fire Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has five (5) members. However, since his appointment in 2011, James Spears has not attended a meeting. Staff is recommending the removal of Mr. Spears from the Citizen Advisory Council for Ocoee Fire Department. One application was recently submitted by Ms. Jackie Titus; therefore staff recommends the City Commission consider appointing Jackie Titus to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 1, 2017. Staff also recommends removing James Spears from the CACOFD. Regular City Commission March 4, 2014 3. Appointment to the Citizen Advisory Council for Ocoee Police Department. (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has nine (9) members. One application was recently submitted by Mr. Terry Titus; therefore, staff recommends the City Commission consider appointing Terry Titus to the Citizen Advisory Council for Ocoee Police Department with a term ending January 1, 2017. 4. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve three -year terms. Currently the Human Relations Diversity Board has ten (10) members and their resolution allows no less than seven (7) members and no more than thirteen (13) members. We do currently have one application on file from Billie Jean Daily with an interest in serving on the board; therefore, staff recommends the City Commission consider appointing Ms. Daily to the Human Relations Diversity Board with term ending May 2017. 5. Approval of Fluoride Grant from the Florida Department of Health. (Utilities Director Smith) The Utilities department has applied by submitting the grant application and has received preliminary award from the Florida Department of Health for a grant in the amount of $11,620.00 to replace /upgrade the City's existing fluoridation equipment. This grant will be used to the existing fluoridation feed system, 55- gallon fluoride barrels with bulk storage containers and manual feed pumps with larger feed tank and controlled feed pumps at both of the City's water treatment facilities. These improvements will allow operations staff to manage fluoride deliveries safer by eliminating the handling of fluoride drums. The new control panel will provide more efficient monitoring and control of fluoridation pumps and residuals. This grant does require the City to commit to continuing fluoridation of its drinking water supply for five years after the date the equipment associated with this grant. The final submittal of the application package is considered the grant contract. 6. Approval of Upgrading the Traffic Signals on SR 50 as Part of FDOT's Widening Project. (City Engineer Wheeler) The Florida Department of Transportation (FDOT) is finalizing its plans for the widening of SR 50 through the City of Ocoee from the entrance to the West Oaks Mall to SR 429. This project is expected to start construction in the fall of this year. FDOT has agreed to allow the City of Ocoee to pay the additional cost of using mast arm traffic signals instead of the standard strain pole traffic signal design at the five intersections within the project limits. Those five intersections are the entrance to the West Oaks Mall, Clarke Road, Blackwood Avenue, Bluford Avenue, and Maguire Road. The concrete poles with span wire supporting the signal heads is the standard design for FDOT on all Federal and State jurisdictional roads. The mast arm design utilizes a black metallic pole and arm to support the signal heads. The difference in cost between the standard strain pole installation originally planned by FDOT and the upgrade to mast arm installation desired by the City is $447,850.00. The City will also be responsible for any increase in cost prior to bid advertisement and would receive a rebate for any decrease in cost. FDOT has agreed to pay the additional costs of modifying the plans. This project and its related cost are already included in this fiscal year's budget. The first part of the widening project on SR 50 from east of the entrance to the West Oaks Mall to Good Homes Road is currently under construction. The City entered into a similar agreement with the FDOT to upgrade that project's only traffic signal. 7. Community Grant Program — January 2014 Cycle. (Community Relations Manager Wright) The Community Grant Review Board (CGRB) met on February 12, 2014, to discuss the 8 applications received for the Community Grant Program (formerly the Community Merit Awards Program). The Community Grant Program provides financial grants of up to $500 to non - profit organizations and civic groups located within the city limits or are located outside the city limits but benefit residents of 21Page Regular City Commission March 4, 2014 Ocoee. The grants are awarded twice yearly to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. There is $5,000 allotted for this cycle of the Community Grant Program. The Community Grant Review Board voted to fund 8 organizations in the total amount of $4,000. 8. Approval of Bluford Avenue Drainage Project Purchase Agreement — Brown Property. (Public Works Director Krug) The City Commission approved the acquisition of right of way required for the Bluford Avenue Stormwater Project at the November 19, 2013, meeting, authorizing the Attorney to make the statutorily required pre- condemnation offer letters at the appraised values and then proceed to eminent domain. Ms. Karen Brown, Parcels 101 & 701, has agreed to accept the appraised values for both Parcels totaling $7,310.00. Public Works recommends the Commission approve the attached Purchase Agreement in order to continue the property acquisition phase of the project. This is the second of five acquisitions required for the project. The property acquisition is adequately funded in the project budget. G. FIRST READING OF ORDINANCE - PUBLIC HEARING 9. Land Development Code Amendment — Extension of Approved Preliminary /Final Subdivision Plans and Preliminary /Final Site Plans until March 3, 2015. (Advertised in the Orlando Sentinel on Sunday, February 23, 2014. Second Reading and Public Hearing to be determined). (City Planner Rumer) The City amended the Land Development Code in 2010 and 2012, by adopting a new section (Section 4 -12) for Chapter 180 which extends certain previously approved Preliminary & Final Plans until March 1, 2014. The amendment was a result of newly passed legislation which promulgates two (2) years extension on development orders, and as well as the approach of other jurisdictions known as the Community Renewal Act Senate Bill 360. The time extensions apply for any Preliminary & Final Plans approved by the City Commission after January 1, 2005, and prior to March 1, 2010, which has not obtained approval of a Final Site /Subdivision Plan (for either the entire project or the approved first phase) and /or commence construction as of March 1, 2010. Staff is proposing to amend Section 4 -12 of the City of Ocoee Land Development Code to provide an additional one year extension. All approved Preliminary and Final Plans will have an expiration date of March 3, 2015, dependent on special circumstances that may arise for individual projects. Since the City has not adopted new development regulations, previously approved projects would still comply with current codes and ordinances. H. REGULAR AGENDA I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 3 11'agc