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HomeMy WebLinkAboutItem #04 Approval of Special Event Permit for Road Closure of Taylor Street for Ocoee Lions Club Train Day Event'`� , -4. ew� C- C) f I o rid a AGENDA ITEM COVER SHEET Meeting Date: April 1, 2014 Item # Li ,r ,Reviewed By: Contact Name: James F. Washington Department Director: Contact Number: 407.905.3104 J City Manager: Subject: Special Event Request for Road Closing Ocoee Lions Club Train Rides Background Summary: In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Mr. David Wheeler of Ocoee Lions Club has made application to the City for a Special Events Permit for the Ocoee Lions Club Train Rides that would require the temporary closing of a City owned street. The event will be held on April 5, 2014 from 10:00 AM — 5:30 PM & April 6, 2014 from 11:00 AM — 5:30 PM. The street to be closed is Taylor Street at Oakland & Kissimmee Avenue. See attached location map. Issue: Should the Honorable Mayor and City Commission approve the temporary closing of a public street for the purpose of a Subdivision Block Party? Recommendations Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with proper barricades. Attachments: Special Event Application and location map Financial Impact: None Type of Item (please mark with an z') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney X N/A Reviewed by Finance Dept. X N/A Reviewed by () N/A f I o r i d a STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: James F. Washington DATE: March 25, 2014 RE: Special Event — Request for Road Closing Ocoee Lions Club Train Rides ISSUE Should the Honorable Mayor and City Commission approve the temporary closing of a public street for the purpose of a Train Ride? BACKGROUNDIDISCUSSION In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Mr. David Wheeler of Ocoee Lion Club has made application to the City for a Special Events Permit for Train Rides that would require the temporary closing of a City owned street. The event will be held on April 5, 2014 from 10:00 AM — 5:30 PM & April 6, 2014 from 11:00 AM — 5:30 PM. The street to be closed is Taylor Street at Oakland & Kissimmee Avenue. See attached location map. ''• t. � I f ] = 3 jn�• `[ r il: l '.,t.73 Florida MEMORANDUM TO: Special Event Sponsor FROM: Jim Washington, Building Official RE: Conditions of Permit from Ocoee Building Division � ff fsl-; on o H ( (� to iz t t,`s Conditions of Special Event permit as regulated by the Building Division: SPECIAL EVENT NAME: Ocoee Lion Club Train DATES: April 5 - 6, 2014 # OF PARTICIPANTS # OF MALE FACILITIES REQUIRED* # OF FEMALE FACILITIES REQUIRED* one 250-300 two • Sponsor shall provide a minimum of 1 male restroom (water closet) per 100 estimated participants and 1 female restroom (water closet) per 65 estimated participants. The distribution is based on the participants being composed of 50% of each sex. Existing facilities may be counted. Placement of facilities should be so that a participant shall not have a path of travel greater than 500 feet to reach a facility. In addition, accessible facilities must be provided and relatively central in location. *Regardless of how few participants are expected, there should be 1 male and I female facility provided as a minimum. Existing facilities open to the public on or within the 500 foot travel distance are counted as meeting this requirement. • Temporary power hook -ups and generators shall be inspected by the Building Division prior to energizing. If inspections are required after normal working hours, the event sponsor shall assume the city's cost which is $50.00 per hour per inspector with a minimum charge of 3 hours. NOTE: A special event permit may include temporary directional signs and tent signs only. Directional signs and tent signs shall conform to the requirements of the Ocoee Land Development Code. A special event permit does not automatically authorize streamers, cold -air balloons, flashing or search lights, etc. Fri —_ ORGANIZATION HEADQUARTERS Name: oco'et C/tJ ( j Address: t o 3 TG Y �v C L's C e - - 1/ G a tX City: C)ct' �' State: RL Zip Code: 3`1761 Phone Number: -- REPRESENTATIVE Name: ,nG,'.'d t,)h Address: 7/ 1v'P- City: C2C,0 t- State: � ` Zip Code: 3 y �G � Phone Number: ZIG'7 - 64, q- (16 1 APPLICANT (if different) r Name: Address: City: State: Zip Code: Phone Number: Type of Event: Parade Ceremony Exhibitio Show Concert Demonstration Othe Sf e c+ n r'G7r� fU v✓... l "'� '`�� '� Date (s) and time (s) scheduled: f_ _ s 2 -C'4 :3 0 r Name and types of activities: R, �. i � ��ryM V ✓� 4r kr, 4 i s c i� �'e ✓ t" %�t `s' C.,nfe /C v , 6� �d�pticly Approximate number of spectators and participants: Purpose of Special Event: rrC. r n fi 0 e Exact Location of Event: / C' Designation of Public Facilities or Equipment to be Used: Q r ' f /'r c� fib' 0(11 )044 .P k ' 1 1 7 C e Number of Temporary Directional Signs: x $5.00 per sign = / V /C. L A b l i /�/� GY! T/ City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org F Copy of State Permit i ate Roadway is used: ❑ yes ❑ no FOR PARADE: Exact Location of Marshalling and aging Area: Time at which units of Parade will begin to Time at which units of parade will be disp Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no FOR FIREWORKS The following shall be attached to this application: 1) A detailed listing of the tMe & quantity of fireworks to be used. 2) a detailed written statement out 'ng all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all rroundin / les ty. 3) A detailed written statement describing w t fa containers will be used to store fireworks. 4) If applicable, applicants Federal License numb&t ran or g fireworks across state line. 5) A detailed list of names, addresses, occupations, an6,back ounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fire v rks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individ ql has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: Date: /hU -C,/, 2, `��2•%' /�/ Approved by Police Chief Ca1Xx Date: Approved by Public Works Director Date: Approved by Fire Chief Q Date: Approved by Risk Management �� L Date: 3 `i Approved by Building Official Date: 0 "° ' ny denial and its conditions should be in memorandum form. City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org � AC ^ �� R©' , CERTIFICATE OF LIABILITY INSURANCE DATE (MM?DptYYYY) 03/20/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HO LDER. IMPORTANT: It the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Willis of Illinois, Inc. 425 N. Martingale Road, Suite 1100 Schaumburg IL 6017 NAME: C. John Adams PHONE AtC X. 1-800-316-6705 A,c.NE}: 1- 888 -467 -2378 n- MAIIECS, llonsclubs @wi com _. _ _. 111.111111111111111--- INSURER(S)AFFORDINGCOVERAGE NAIC41 _ INSURER A: A CE American Insurance Compa 2266 INSUREDINSURER B ........... ................................................... ............ ---_.__..__. ..... ... .... _ .......... ___ ... _ .. .... _ ... _ INSURE tC S 1,0 00,QOO INSURER D 5 1,000,000 Ocoee Lions Club 35 -0 Ocoee Florida X r + '- flERC.r.LGENERA. . ;ahlL,-Y INSURER E : INSURER F ewrre rcoT'1cIrATO hIEIMRFo. REVISION NUMBER: THIS IS TO CERTIFY THAT THE F'..;t ICL.ti of INSURANCE LISTED BEI ON HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE F:)R THE POLICY PERIOD) INDICATE NOTWITH$T,ANDiNG ANY RE(�CIIREh1ENT, TERN1 OR CCONDITION OF ANY CONTRACT OR QT HER DOCl�MENT NTITH RE SPEC : To WHICH THIS CERTIFICATE MAY BE iSSUED OR MAY PERTAIN. THE iNSI,IRANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO A' -L THE TERMS. EX(C LU` IONS AND C:ONDITIC N OF SUCH POLICIES LIMITS SHO01N MAY HAVE BEEN REDUCED BY PAID CLAIMS INTO. TYPE OF INSURANCE ) S ; POLICY NUMBER P(AACY EFT Pd MtDD?YYYY POLICY EXP MM=DDtY'YYY LIMITS A GENERAL LIABILITY EACH DCCURREN;U.E S 1,0 00,QOO PREt1h €Ea curre „t , 5 1,000,000 X r + '- flERC.r.LGENERA. . ;ahlL,-Y HDOG27022923 ;09/01/2013 09/01/2014 NIED EX'? {A,r4 one person) 5 1 001 PEES NA: s Ac:l IwuRY S 1,000,000 X Adg Per Named Insured is $2 ,000,000 10, GFN'L A aREGA F L1,11T APPLIES PER PRODUCTS COMP +0P AGG S 2,000,000 S X PRO- POLICY p LOC ? ,. ODMB1NED S NGLE LIMIT Included A AUTOMOBILE LIABILITY sooi y wuRY (Per pes©n) s ISAH08721415 =09/01/2013 09/01,12014 ANY A0 TO 6001 y INJURY tPer 3CC hen) S ALL OWNED SCHEDULED AIUT,')S AE°TC, R�,NCb4Yhi {;:[) iPerG£.Pt'YE ?APIAGE_ 1Per accLxn; S F?IRF:T)AUTO? AUTC;S 5 IIAiBRELLALIAB ;C EACHC<,CLIRRENCE _. ..._.........._ -_.. S ......_._ EXCESS LIAR .._,,.._ r° .,CAI i > -r aA�E AGG R EGATE " _.. : S DEG RETENT GN S S WORKERS COMPENSATIOIN V,1 &TATW JTH- AND EMPL(,)YERS E IABILITY Y) N ANY PRO PR ET OR PARTNER'EXECUTIVE i E L EACH ACCIDENT _.. ..._. ......_ : S ........ _. ..__. s:;)F- LEk.MEtr':Brt. xi.LIJDED) (Mandatory to NH) N 1 A E L DISEASE EA EMPLOYEE S F L DISF Sf . - F"G�tJCY LIMIT `� lf ,�e (19SCM)e UrOet }} D d.RIPT I0N , OPEIRATI!7NS 1)eylow i i i DESCRIPTION OF OPERATIONS; LOCATIONS 1 VEHICLES {Attach ACOR6 t01, Adcilrional ReeuarAx Schedule, if rn<�ra space +s ro<iuirei #) Provisions of the policy apply to the named insured's participation in the following activity during the policy period shown above: April 5th and 6th 2014 PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES. N1? Cityof Ocoee 150 N Lakeshore Dr Ocoee Florida 34761 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 10 ('.)1988.2010 ACORD CORPORATION. All rights ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD �4p P 4/0 3 - y - 3 `' H:3 fm Hall, Krista To: Brown, Charlie; Krug, Stephen; McNeil, Pete; Williford, V. Gene; Dreasher, Brad Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam; McDonald, Debbie Subject: Special Event Attachments: Special Event - Ocoee Lions Club.pdf Please see attached Special Event for The Ocoee Lion's Club. I need this back as soon as possible this will have to be an agenda item for the City Commission. Thanks, Krista Hall Permitting Technician City of Ocoee Development Services I Building Division 150 N. Lakeshore Drive I Ocoee, FL 34761 407.905.3100 Ext. 9, 1072 work 1 407.905.3155 fax knhall@ci.ocoee.fl.us I www.ocoee.org I inspectionsCa ocoee.org Hall, Krista From: Dreasher, Brad Sent: Monday, March 24, 2014 10:20 AM To: Hall, Krista; Brown, Charlie; Krug, Stephen; McNeil, Pete; Williford, V. Gene Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam; McDonald, Debbie Subject: RE: Special Event PD has no issues. From: Hall, Krista Sent: Monday, March 24, 2014 9:50 AM To: Brown, Charlie; Krug, Stephen; McNeil, Pete; Williford, V. Gene; Dreasher, Brad Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam; McDonald, Debbie Subject: Special Event Please see attached Special Event for The Ocoee Lion's Club. I need this back as soon as possible this will have to be an agenda item for the City Commission. Thanks, Krista Hall I Permitting Technician City of Ocoee I Development Services I Building Division 150 N. Lakeshore Drive I Ocoee, FL 34761 407.905.3100 Ext. 9, 1072 work 1 407.905.3155 fax knhall( Oci.ocoee.fl.us I www.ocoee.oro ( inspections@ocoee.org A ,b Hall, Krista From: Krug, Stephen Sent: Monday, March 24, 2014 10:12 AM To: Hall, Krista; Brown, Charlie; McNeil, Pete; Williford, V. Gene; Dreasher, Brad Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam; McDonald, Debbie Subject: RE: Special Event Krista, Public Works has no issues with the request. Approved. Thank you, Steve Krug Public Works Director City of Ocoee 301 Maguire Road Ocoee, FL 34761 407 - 905 -3170 From: Hall, Krista Sent: Monday, March 24, 2014 9:50 AM To: Brown, Charlie; Krug, Stephen; McNeil, Pete; Williford, V. Gene; Dreasher, Brad Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam; McDonald, Debbie Subject: Special Event Please see attached Special Event for The Ocoee Lion's Club. I need this back as soon as possible this will have to be an agenda item for the City Commission. Thanks, Krista Hall I Permitting Technician City of Ocoee I Development Services I Building Division 150 N. Lakeshore Drive I Ocoee, FL 34761 407.905.3100 Ext. 9, 1072 work 1 407.905.3155 fax knhall(a ci.ocoee.fl.us I www.ocoee.org I inspections@ocoee.ora 6 �_n�c Hall, Krista From: Krug, Stephen Sent: Tuesday, March 25, 2014 9:53 AM To: Hall, Krista Cc: Wheeler, David; Stewart, John; Campanale, Richard Subject: RE: Special Event Krista, Public Works will supply the barricades. We will stage them the Friday before the event. The Lion's Club will be responsible for placing the barricades and removing them each day. We will pick them up the following Monday. Thank you, Steve Krug Public Works Director City of Ocoee 301 Maguire Road Ocoee, FL 34761 407 - 905 -3170 From: Hall, Krista Sent: Tuesday, March 25, 2014 8:55 AM To: Krug, Stephen Subject: RE: Special Event Steve, Are you supplying barricades at no cost? Krista Hall I Permitting Technician City of Ocoee I Development Services I Building Division 150 N. Lakeshore Drive I Ocoee, FL 34761 407.905.3100 Ext. 9, 1072 work 1 407.905.3155 fax knhall(a ci.ocoee.fl.us I www.ocoee.org I inspections(�)ocoee.orq 'a M From: Krug, Stephen Sent: Monday, March 24, 2014 10:13 AM To: Hall, Krista Subject: RE: Special Event FYI, Tim Hoover is the Acting Fire Chief. Thanks, Steve From: Hall, Krista Sent: Monday, March 24, 2014 9:50 AM To: Brown, Charlie; Krug, Stephen; McNeil, Pete; Williford, V. Gene; Dreasher, Brad Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam; McDonald, Debbie Subject: Special Event Please see attached Special Event for The Ocoee Lion's Club. I need this back as soon as possible this will have to be an agenda item for the City Commission. Thanks, Krista Hall Permitting Technician City of Ocoee Development Services I Building Division 150 N. Lakeshore Drive I Ocoee, FL 34761 407.905.3100 Ext. 9, 1072 work 1 407.905.3155 fax knhall(dci.ocoee.fl.us I www.ocoee.org I inspections(docoee.org Copy of State Permit i to Roadway 1s used: ❑ yes FOR PARADE: Exact Location of Marshalling and aging Area: , Time at which units of Parade will begin to Time at which units of parade will be Exact Route to be Traveled shown on Attached Map: Please attach approximate number of persons, animals, an vehicles. Parade will occupy all of the width of the street, roadway or SOM ❑ no Ides participating with description of tpes of animals and ❑ yes ❑ no FOR FIREWORKS The following shall be attached to this application: 1) A detailed listing of the t e & quantity of fireworks to be used. 2) a detailed written statement Xoutng ll appropr safety procedures which will be used at fireworks display In order to protect the safety of the public roundin rop9ly. 3) A detailed written statement describing 4) If applicable, applicants Federal License nu 5) A detailed list of names, addresses, occupations, an display, use or explosion of any fireworks. The backgrou of the individuals involved with respect to their use of fir accident resulting from the use of fireworks which the Ind I ontainers will be used to store fireworks. fireworks across state line. rods of all individuals who will be responsible for the actual :ement should include a complete history of the experience , including a detailed list and explanation of each and every has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Date: M Applicant Signature: _ � ._ Approved by Police Chief Date: Approved by Public Works Director Date: Approved by Fire Chief - -- Date: Approved by Risk Management Date: Approved by Building Official Date: "Any denial and its conditions should be in memorandum form. City of Ocoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905-3155. www.ocoee.org Hall, Krista From: McDonald, Debbie Sent: Tuesday, March 25, 2014 4:55 PM To: Hall, Krista; Brown, Charlie; Krug, Stephen; McNeil, Pete; Williford, V. Gene; Dreasher, Brad Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam Subject: RE: Special Event Gene has approved since all activities will be held on the Lions Club. From: Hall, Krista Sent: Monday, March 24, 2014 9:50 AM To: Brown, Charlie; Krug, Stephen; McNeil, Pete; Williford, V. Gene; Dreasher, Brad Cc: Decaul, Jaswantie; Thomas, Stephanie; Hall, Cam; McDonald, Debbie Subject: Special Event Please see attached Special Event for The Ocoee Lion's Club. I need this back as soon as possible this will have to be an agenda item for the City Commission. Thanks, Krista Hall I Permitting Technician City of Ocoee I Development Services I Building Division 150 N. Lakeshore Drive I Ocoee, FL 34761 407.905.3100 Ext. 9, 1072 work 1 407.905.3155 fax knhall ci.ocoee.fl.us I www.ocoee.org I inspeectionsgocoee.org n �,