HomeMy WebLinkAboutItem #05 Approval to use $1,800 in Contingency Funds to Replace the Awnings on City Hall and the City Hall Annext I
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AGENDA ITEM COVER SHEET
Meeting Date
April 15, 2014
Item #
Contact Name:
Contact Number:
Al Butler, Support Services
407 - 905 -3100, ext. 1543
Reviewed By:
Department Director:
City Manager:
Subject: Authorization to use $1,800 in Contingency funds to replace the awn' gs on City Hall and the
City Hall Annex. (District 2 — Wilsen)
Background Summary:
Work is underway to repair and repaint City Hall and the City Hall Annex. In the course of this work, it
was necessary to remove seven awnings present over various exit and entrance doors. Once these
units were on the ground, staff discovered that all seven awnings had significantly deteriorated over
many years of use. Observed damage included holes, faded materials, and loss of waterproofing. The
budget allocated for the repair and repainting work has been fully expended due to the amount of
woodwork that had to be replaced, so additional funds are needed to replace the awning covers.
Issue:
Should the City Commission authorize staff to use $1,800 in Contingency funds to replace the fabric
coverings on awnings at the City Hall complex?
Recommendations
The Support Services Department recommends that the City Commission authorize the allocation of up
to $1,800 from the Contingency Fund to the Public Works — Facilities operating budget for the purpose of
replacing the awning covers at the City Hall complex. The material to be used is the same as that
planned for the exit door awnings at the Lakeshore Center and will match the color of the metal roofs on
these buildings.
Attachments:
Price proposal from L & J Awnings & Shade Structures, Inc. in the amount of $1,755.00. Note that the
purchase of awnings for the Lakeshore Center, which are also shown on this proposal, is actually being
done by the Contractor for that project.
Financial Impact:
The purchase of the replacement awning covers will reduce the level of the Contingency Fund by no
more than $1,800.
Type of Item: (please mark with an 'Y)
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's Dept Use:
Consent Agenda
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
N/A
N/A
N/A
Reviewed by Finance Dept.
Reviewed by
Reviewed by
2
SSG PROPOSAL 111,
9 wNlNG�'
Name: City of Ocoee
Address: 150 Lakeshore Dr.
Ocoee, Fl., 34761
Date Proposal #
1/23/14 JR14 -119
Project: New Convex Awning & Recovers
Address: Same
Phone #: 407- 376 - 3258 -A1 Butler Rep: Jeff Rowlen
Fax #: E -mail: jeffCrrLMsigns.com
E -mail: abutlerC@ci.ocoee.fl.us
Terms: 1 50% DEPOSIT - 50% UPON COMPLETION Com 2 to 3 Weeks from permit approval
Description
Qty
Rate
Total
Remove existing awning cover and replace with new
7
$1,755.00
7ea - Standard Style Awning Covers w /6" Floppy
valance. Use Patio 500 8yr Fire Resistant Fabric.
Fabricate 2 new 48" x 48" x 96" Convex Awning on new
2
$904.5ea
$1,809.00
Building @ D/Doors. Use 1" sq..062 welded aluminum
frame w /wrap and tek method. Seal Awning w /silicone.
Re -lace or Wrap and Tek attachment method.
Permit details, drawings, expediting and engineering
1
INC
included.
1. L & J Awnings & Shade Structures, Inc. dba L & J Signs will not install items before the permit(s) are obtained. To avoid risk of manufacturing signage that ca nnot be
Legally installed, our policy is to not to begin manufacturing until permit(s) are secured. If client wishes to have L & J begin manufacturing before the permits) are
Secured, instruct
Subtotal
$3,564.00
they can us to do so (in wnfing) at their own risk.
2. Shipping, Engineering, Permit and Inspection fees will be documented and added to final invoice unless specifically noted otherwise on this proposal.
3. Requests for expedited lead- fime(s) and /or additional site visits above the quanfity noted will require additional charges.
4. Prices are valid for 30 days. An cha to scope work, including ty, y q y
Y Y 9 P g quanti ma re re-estimatin
De
Dep os i t o
it 50 /o
@1 000
1 O
,
5. When permit(s) are needed, you will receive a list outlining the exact documents our firm will need to submitlobtain permit(s)
6. Customer gives L & J Awnings & Shade Structures Inc. dba L & J Signs permission to use photos of work done for us for promotional purposes and more.
7. Final
Total
$1 ,764.00
permit inspections will not be scheduled until payment in full has been made.
Customer Signature: _. ,:� „ e �-: �.a i 6- Date:
(By signing ou are consentin to the terms & conditions on both the first and second page of contract)
L & J Awnings & Shade Structures, Inc.
dba. L & J Signs
1333 W. Michigan Street, Orlando, FL 32805
www.LNlsigns.com www.LNfa"
Phone: (407) 650 -9939 Fax: (407) 650 -9940
SSG' NS A.
P RO P OSAL / '
�wN1N
TERMS OF SALE
No representations, agreements, or warranties, expressed or implied, shall be binding on either customer or seller unless written or printed in this
order.
This and all orders are subject to the approval of L & J Awnings & Shade Structures Inc. dba L & J Signs hereafter the seller.
Cancellation of this order by the buyer is permissible only if the seller has made no material or labor investment in tilling the order and it is still
cancelable provided the seller is protected against all labor and /or material costs which may have been incurred before cancellation was
requested . Time will be charged at the normal hourly rate.
Modifications to this order may not be made by telephone but will be accepted in person or in writing, provided the buyer indemnifies the seller
against any loss in materials or labor pursuant to the execution of this order prior to the time of notification of the desired modifications.
In regards to all jobs that require a permit, the allotted completion time will not begin until the required permit is signed and approved. if
permitting does not approve the project to be done the buyer can only have a change in Sign or Awning type of equal value or a Credit to be
used at a later date or other location.
All L & J Awnings & Shade Structures Inc. dba L & J Signs products are unconditionally guaranteed as to quality and workmanship at the
time of delivery.
Dimensional errors in fabrications by L & J Awnings & Shade Structures Inc. dba L & J Signs personnel will be corrected as soon as
practicable.
Dimensional errors directly related to changes in the mounting surface after the original measurements were made will be corrected at the
buyer's expense. L & J Awnings & Shade Structures Inc. dba L & J Signs will correct subsequent discovery of defects as to either quality of
materials or workmanship within one year of the delivery date, at our option, through alterations and / or repair.
The seller accepts no liability for tardy deliveries resulting from circumstances beyond his control including, but not limited to, fires, strikes,
acts of God, etc. The seller assumes no liability for failure of suppliers to make timely deliveries of raw materials, which are necessary to fill
this order where the seller has exercised ordinary and reasonable care in ordering such materials.
The amount of this order is due and payable at the offices of L & J Awnings & Shade Structures Inc. dba L & J Signs within the specified
tenns following the completion of the work, or as may be specified on the invoice and /or statement.
Delinquent accounts will be subject to an interest charge of 2% per month.
The buyer agrees to pay all costs and expenses reasonably incurred by the seller in collection of delinquent accounts including attorney's fees.
A deposit of 50 %, the total amount of this order, is required on all custom -built signs and awnings.
PAYMENT UPON COMPLETION
All merchandise is property of L & J Awnings & Shade
Structures, Inc. L &J Signs until paid in full and can be removed
if not paid according to terns or all invoices unpaid after 15 days
will be place for collection and the purchaser accepts liability for
court costs and reasonable attomey's fees in connection with the
collection of these charges. After 15 days, interest charges of 2%
per month will be added to the unpaid balance.
MATERIAL GUARANTEE
All material is guaranteed to be as specified. All work to be completed
in a workmanlike manner according to standard practices. Any
alteration or deviation from the above specifications involving extra
costs will become an extra charge over and above the estimate. All
agreements contingent upon strikes, accidents, or delays beyond our
control. Owner to carry fire, tornado, and other necessary insurance.
Our workers are fully covered by Workman's Compensation Insurance.
JR14 -118
PRINT NAME CONTRACT NUMBER
SIGNATURE DATE
L & J Awnings & Shade Structures, Inc. 2
dba. L & J Signs
1333 W. Michigan Street, Orlando, FL 32805
www.LNisigns.c www.LNfawnings com
Phone: (407) 650 -9939 Fax: (407) 650 -9940
CITY OF OCOEE SIGNATURE PAGE
New Convex Awning & Recovers
L & J Awnings & Shade Structures, Inc. d /b /a L & J Signs
APPROVED:
ATTEST:
Beth Eikenberry, City Clerk
(SEAL)
CITY OF OCOEE, FLORIDA
S. Scott Vandergrift, Mayor
DATE:
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA
APPROVED AS TO FORM AND LEGALITY
on this day of , 20 .
SHUFFIELD, LOWMAN & WILSON P.A.
IN
APPROVED BY THE OCOEE CITY
COMMISSION AT A MEETING HELD
1 20
UNDER AGENDA ITEM NO.
Scott Cookson, City Attorney