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Home My WebLink AboutItem #03 Approval of Contract B14-01 - Change Order No. 1 for Peach Lake Manor Phases 3, 4, & 5I 4ks\ %/� 0CC)(?P florid. AGENDA ITEM COVER SHEET Meeting Date: May 6, 2014 Item # 3 Reviewed By Contact Name: Stephen C. Krug Department Director: Contact Number: 6002 City Manager: Subject: Peach Lake Manor Phases 3, 4 & 5. Contract B14 -01, Change Ord r No. 1. Commissioner Grogan, District 1. Background Summary: The City Commission awarded the Peach Lake Manor Project Phases 3, 4 & 5 to Dewitt Excavating, Inc. (Dewitt) on December 3, 2013. This project incorporates drainage improvements on Sal Street, Jemima Avenue, Lady Avenue and portions of Mona and Maureen Avenues. As the project progressed, Dewitt and Public Works discovered a discrepancy between contract bid quantities and the actual field quantities required per the contract plans in certain pipe and concrete items. The appropriated budget for this phase of construction was based on the contract plan quantities. This change order will conform contract quantities with the actual field quantities required to complete the project as projected in the budget. The adjustment in quantities is made at the contract unit prices. No additional contract time is required for the change order. Public Works recommends approving Contract B14 -01 Change Order No. 1 in the amount of $219,691.50, with Dewitt Excavating, Inc. This change order will provide a new contract price of $1,487,153.56 which remains below the budget/Engineer's estimate of $1,516.000.00. The change order is adequately funded in the Stormwater budget. Issue: Request the City Commission to approve Peach Lake Manor Phases 3, 4 & 5 Change Order No. 1 with Dewitt Excavating, Inc. Recommendations: Recommend to approve Peach Lake Manor Phases 3, 4 & 5, Contract No. 1314 -01, Change Order No. 1 in the amount of $219,691.50 with Dewitt Excavating, Inc., of Winter Garden, Florida. Attachments: B14 -01 Change Order No. 1. Financial Impact: The $219,691.50 change order is adequately funded in the Stormwater Division's CIP budget under the Peach Lake Manor drainage improvements. Type of Item: (please mark with an `x') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by A ) N/A 2 t C)COPC� florida CITY OF OCOEE 150 North Lakeshore Drive Ocoee, Florida 34761 *This Change Order Requires Action by the City Commission* PEACH LAKE MANOR PHASES 3,4 & 5 BID NO. B14 -01 CHANGE ORDER NO. 1 DATE: 3/24/2014 PURCHASE ORDER: 1422408 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $1,267,462.06 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS Net Increase O Resulting from this CHANGE ORDER The current CONTRACT PRICE including this CHANGE ORDER Original CONTRACT COMPLETION DATE: Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS Net Increase Resulting from this CHANGE ORDER Current CONTRACT COMPLETION DATE including this CHANGE ORDER $0.00 $219,691.50 51,487,153.56 February 20, 2015 February 20, 2015 1 01 days February 20, 2015 CHANGES ORDERED: REQUIRED CHANGES (1) Bid Item No. 430- 171 -115 Pipe Conc. Culv. (15 ") Phase 4 Bid Form; Conform Bid Quantity of 21 LF to Construction Plan Quantity of 218 LF. (2) Bid Item No. 430 -171 -118 Pipe Conc. Culv. (18 ") Phase 4 Bid Form; Conform Bid Quantity of 43 LF to Construction Plan Quantity of 431 LF. (3) Bid Item No. 430- 171 -124 Pipe Conc. Culv. (24 ") Phase 4 Bid Form; Conform Bid Quantity of 31 LF to Construction Plan Quantity of 341 LF. (4) Bid Item No. 430 -171 -142 Pipe Conc. Culv. (42 ") Phase 4 Bid Form; Conform Bid Quantity of 85 LF to Construction Plan Quantity of 853 LF. (5) Bid Item No. 430 -171 -148 Pipe Conc. Culv. (48 ") Phase 4 Bid Form; Conform Bid Quantity of 55 LF to Construction Plan Quantity of 63 LF. (6) Bid Item No. 430 -171 -118 Pipe Conc. Culv. (18 ") Phase 5 Bid Form; Conform Bid Quantity of 29 LF to Construction Plan Quantity of 308 LF. (7) Bid Item No. 522 -1 Concrete Sidewalk 4" Thick Phase 5 Bid Form Conform Bid Quantity of 20 SY to Construction Plan Quantity of 200 LF. (8) Bid Item No. 522 -2 Concrete Sidewalk 6" Thick Phase 5 Bid Form Conform Bid Quantity of 34 SY, Construction Plan Quantity of 340 LF. II. JUSTIFICATION DeWitt Excavating and Public Works discovered a discrepancy between contract bid quantities and the actual field quantities required per the contract plans in certain pipe and concrete items. The appropriated budget for this phase of construction was based on the contract plan quantities. This change order will bring the quantities in line with the actual field quantities required to complete the project at the contract unit price. No additional contract time is required for this work. III. NARRATIVE OF NEGOTIATIONS Quantities were adjusted at the contract unit prices. IV. PAYMENT Refer to Table 1 Modified Bid Item Quantities and New Bid Items V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual, Drawings, Specifications, and /or the CONTRACTOR's service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Commission under the CITY's Purchasing Rules and Regulations and is consistent with any prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. Peach Lake Manor Phase 3, 4 and 5, Change Order #_1 CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute frill and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] Peach Lake Manor Phase 3, 4 and 5, Change Order #_l RECOMMENDED BY: CITY OF OCOE RIDA By: Signature Date: 9 ' 1.55, ` l 9- Title: iP t-J J2 / F -Ec-1 APPROVED BY: CITY OF OCOEE. FLORIDA By: S. Scott Vandergrift, Mayor ACCEPTED BY: DeWitt Excavating / By: Signature Date: 7�i �� — Title: Date: Attest: FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY THIS DAY OF By: ,4v City Attorney Beth Eikenberry, City Clerk APPROVED BY THE CITY OF OCOEE COMMISSION IN A MEETING HELD ON 20_ UNDER AGENDA ITEM NO. Peach Lake Manor Phase 3, 4 and 5, Change Order #_I TABLE I Modified Bid Item Quantities & New Bid Items Item No. Description Units Unit Price Original (Bid) Quanti Revised (Conformed) Quantity Original Total Price Revised Total Price Difference in Price Phase 4 Construction 430 -171- 115 pipe Conc. Culy. (15 ") LF $60.50 21 218 $1,270.50 $13,189.00 $11,918.50 430 -171- 118 Pipe Conc. Culy. (18 ") LF $71.00 43 431 $3,053.00 $30,601.00 $27,548.00 430 -171- 124 pipe Conc. Culy. (24 ") LF $80.50 31 341 $2,495.50 $27,450.50 $24,955.00 430-171- Pipe Conc. Culy. (42 ") LF $155.00 85 853 $13,175.00 $132,215.00 $119,040.00 4304871- Pipe Conc. Culy. (48 ") LF $175.00 55 63 $9,625.00 $11,025.00 $1,400.00 Phase 5 Construction 430 -171- 118 pip Conc. Culy. (18 ") LF $71.00 29 308 $2,059.00 $21,868.00 $19,809.00 522 -1 Concrete Sidewalk (4 ") SY $23.95 20 200 $479.00 $4,790.00 $4,311.00 522 -2 Concrete Sidewalk (6 ") SY $35.00 34 340 $1190.00 $11,900.00 $10,710.00 Net Change in Contract Price $219.691.50 Peach Lake Manor Phase 3, 4 and 5. Change Order #_I_