HomeMy WebLinkAbout05-20-14 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
May 20, 2014 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation of Officer of the 1st Quarter to Officer Daniel Schilling by the
CACOPD Board Members
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATT, DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE T1IE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSID SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held May 6, 2014.
(City Clerk Eikenberry)
2. Code Enforcement Board Appointments; Consideration of Reappointment of
Two Current Members. (City Clerk Eikenberry)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of
this board is to review infractions of the board technical Codes, negotiate compliance and impose fines
for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2)
alternate members, all with three -year terms. Currently, there are no applications on file.
The three -year terms of Members M. Scott Blynder and Robert Godek will expire June 1, 2014, and
both members would like to be reappointed.
3. Approval of Purchase of Cellebrite Touch and Associated Licenses (Required for
Obtaining Criminal Evidence Data from Cell Phones). (Police Chief Brown)
Cellebrite is an investigative tool utilized by Ocoee Police Department investigators to obtain evidence
from the cell phones confiscated in the course of criminal investigations. Their current Cellebrite
device known as the Cellebrite Classic will be phased out on October 31, 2014. Although the
Cellebrite Classic device the Police Department currently has would continue to operate, it would only
be able to retrieve data from older phones still in use, but there would be no new licenses or technical
updates from the Cellebrite company for the Cellebrite Classic.
Regular City Commission
May 20, 2014
Since the Ocoee Police Department is committed to this program, and would have renewed their
current licenses if the Cellebrite Classic device was not going to be phased out, they would like to
upgrade to the next generation of Cellebrite device — the Cellebrite Touch. The cost of the Cellebrite
Touch is normally $10,499. However, Cellebrite USA is giving the Police Department a trade -in
allowance of $5500, reducing the overall cost of the new device to $4999. This price and the price of
the accompanying Logical and Physical licenses bring the total cost to 8,047.99, including $50 for
shipping and handling.
4. Authorization for the City to Execute a Contract with CenturyLink to Replace
the Existing Telephone System and Data Network Following Completion of
Negotiations by the City Manager and City Attorney. (Support Services Director
Butler)
The city's present telephone system uses private branch exchange (PBX) equipment that is no longer
available from a manufacturer that no longer exists. The assets of that company were acquired by
another firm that no longer will provide software updates for the system. The PBX maintenance
contract expires in July 2014. The PBX installation supports 230 landline telephone handsets and
several other devices, such as fax machines and fire dispatch printers. Parallel with the telephone
system, and frequently interconnected with it for transmission between sites, is the city's computer
network, which is based on Cisco routers and switches that are reaching their economic and support
limits. Thus, both the voice and data communications systems of the city need to be replaced this
summer. Staff proposes a comprehensive solution for doing so by using a combination of services and
equipment provided by CenturyLink, the local public- service telecommunications carrier.
The Support Services Department recommends that the City Commission approve a change in how
telephone and data network services are provided to city offices and staff via landline communications
and authorize the City Manager and City Attorney to negotiate a final agreement along the general
lines and costs presented here.
G. FIRST READING OF ORDINANCE
5. First Reading of Ordinance Amending Section 1 -14 of Chapter 1 of the City of
Ocoee Code of Ordinances entitled, "Lien Search Fees ". (Second Reading and Public
Hearing scheduled for June 3, 2014, Regular Commission Meeting at 7:15 p.m. or soon thereafter).
(City Clerk Eikenberry)
In 2010, the Commission adopted a new Article Ill of Chapter 1 of the City of Ocoee Code of
Ordinances, specifically adopting Section 1 -14 "Lien Search Fees." From time to time the City has
received requests to prepare a lien search report for a single entity or parcel that contains multiple units
or addresses. Since the current fee structure does not address this, we have been charging for the
additional time based on actual costs incurred (employee salary, plus amount of time spent). Staff feels
it would be more equitable and consistent to amend the fee structure to include a flat fee for additional
lien searches when multiple units /addresses exist under one parcel. Additionally, this will allow the
research to be done quicker since the cost will be predetermined and the requestor won't be delayed
waiting for an estimate.
H. SECOND READING OF ORDINANCE - PUBLIC HEARINGS
6. Land Development Code Amendment — Extension of Approved
Preliminary /Final Subdivision Plans and Preliminary /Final Site Plans until
December 31, 2015. (First Reading of Ordinance was read on March 4, 2014, Regular
Commission Meeting. Advertised in the Orlando Sentinel on Sunday, February 23, 2014, and
Thursday, May 8, 2014). (City Planner Rumer)
The City amended the Land Development Code in 2010 and 2012, by adopting a new section (Section
4 -12) for Chapter 180 which extends certain previously approved Preliminary & Final Plans until
March 1, 2014. The amendment was a result of newly passed legislation which promulgates two (2)
years extension on development orders, and as well as the approach of other jurisdictions known as the
Community Renewal Act Senate Bill 360. The time extensions apply for any Preliminary & Final
2111age
Regular City Commission
May 20, 2014
Plans approved by the City Commission after January 1, 2005, and prior to March 1, 2010, which has
not obtained approval of a Final Site /Subdivision Plan (for either the entire project or the approved first
phase) and /or commence construction as of March 1, 2010.
Staff is proposing to amend Section 4 -12 of the City of Ocoee Land Development Code to provide an
additional one year extension. All approved Preliminary and Final Plans will have an expiration date of
December 31, 2015, dependent on special circumstances that may arise for individual projects. Since
the City has not adopted new development regulations, previously approved projects would still
comply with current codes and ordinances.
I. REGULAR AGENDA
7. Adoption of the Preliminary Rate Resolution for the Fiscal Year 2015 Fire
Protection Assessment. (Support Services Director Butler)
Section 2.08 of the city's Fire Protection Assessment Ordinance, adopted as Ordinance No. 2013 -010
on August 6, 2013, established the process for determining the Fire Protection Assessment in each
subsequent fiscal year. The initial action required is for the City Commission to publish its intent to
adopt an Annual Fire Protection Assessment by considering a Preliminary Rate Resolution.
A proposed Preliminary Rate Resolution has been drafted by staff. In keeping with City Commission
practice of adopting the Rolled Back Millage Rate as the proposed millage rate at the beginning of the
budget process, the Resolution shows the estimated assessment rate to be the Maximum Assessment
Rate established in 2013, which was $69.50 per Net Fire Protection Unit (FPU). The City
Commission can subsequently decide whether to levy any Fire Protection Assessment up to $69.50 per
Net FPU.
When a Preliminary Rate Resolution is adopted in accordance with these requirements, staff will
produce an updated Assessment Roll and compare it to the roll created in the prior year for the FY
2014 assessment. Any parcel for which the new calculation will produce a higher number of Net Fire
Protection Units, typically due to new construction or a change in use, will result in a notice being sent
to the property owner by first -class postage. Other parcels for which the Hazard Class and Tier have
not changed are considered to still be covered by the notice mailed to the property owner in 2013, as
the Maximum Assessment Rate is proposed to be unchanged from the one stated on that notice. A
public hearing will be scheduled at which time the City Commission will consider adoption of the
Annual Rate Resolution.
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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