HomeMy WebLinkAboutItem #04 Approval of Change Order No. 3 for the North Side Reclaimed Water Main Projectt I
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AGENDA ITEM COVER SHEET
Meeting Date
June 3, 2
`4
C
Item #
Contact Name:
Contact Number:
David A. Wheeler, P.E.
407 - 905 -3100, Ext. 1504
Reviewed By:
Department Director
City Manager:
Subject: Change Order No. 3 with Hazen Construction LLC for the North Side Reclaimed Water
Main Extension Project — District 1 (Commissioner John Grogan)
Background Summary:
The North Side Reclaimed Water Main Extension project provides for the installation of a 16 inch reclaimed
water main along McCormick Road from the entrance to the McCormick Woods subdivision west to Ocoee -
Apopka Road and then south on Ocoee - Apopka Road to the entrance to the Fountains West commercial
development. The North Side Reclaimed Water Main Extension project was awarded to Hazen Construction
LLC (Hazen) at the April 16, 2013, City Commission meeting.
The original bid itemization did not include line items for the replacement of sod along the alignment of the
pipeline. Orange County requires the replacement of either Bahia or St. Augustine sod where present in right -of-
way. Staff negotiated a price for the sod replacement for either the Bahia ($2.00 per square foot) or St.
Augustine ($3.25 per square foot) sod. The total cost for the sod replacement was $10,842.00.
This change order will also adjust quantities of various pay items, up or down, based upon the actual work
completed. The attached table titled Contract Close -Out Quantity Adjustment specifically delineates the line
items that were overrun or underrun. There were 33 items of work required under the original contract on this
project, with an additional 13 items added under change orders 91 and #2. There were 11 work items that were
over the estimated contract quantity which had a value of $65,389.50 to the contractor and 12 work items that
were under the estimated contract quantity which had a value of $40,489.80 to the City. The net result is an
increase in contract amount of $24,909.70, with an increase of fifteen calendar days.
The total cost for Change Order 43 is $35,751.70 with an adjustment in contract time of 15 days. The attached
document is Change Order No. 3 with Hazen Construction LLC.
Issue:
Should the City of Ocoee approve Change Order No. 3 with Hazen Construction LLC to include the replacement
of sod and to adjust final quantities to close -out the contract?
Recommendations:
The Engineering and Utilities Departments recommends that the City Commission approve Change Order No. 3
with Hazen Construction LLC in the amount of $35,751.70 and extend the project completion date by 15
calendar days and authorize the Mayor and City Clerk to execute the change order.
Attachments:
Change Order No. 3 between the City of Ocoee and Hazen Construction LLC
Financial Impact:
This change order will result in an increase of the project's construction contract by $35,751.70. Funds are
available for this change order in the overall project budget in the Utility Fund.
Type of Item: (please mark with an x')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
XX Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
XX Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney 0
N/A
Reviewed by Finance Dept.
N/A
Reviewed by ()
N/A
2
�I
rlorida
150 North Lakeshore Drive
Ocoee, Florida 34761
NORTH SIDE RECLAIMED WATER MAIN EXTENSION PROJECT
CHANGE ORDER NO.3
DATE: May 22, 2014
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $978,838.10
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $1,052,505.85
Net Increase (Decrease) Resulting from this CHANGE ORDER
The current CONTRACT PRICE including this CHANGE ORDER
Original CONTRACT COMPLETION DATE:
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
Net Increase Resulting from this CHANGE ORDER
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
$35,751.70
$1,088,257.55
February 12, 2014
April 28, 2014
15 days
May 13, 2014
CHANGES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract. The
GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the
Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work
under this change order.
II. REQUIRED CHANGES
Item No. 3 -A: Additional Items:
1. The project did not have a bid item for the replacement of Bahia sod along the pipeline route.
2. The project did not have a bid item for the replacement of St. Augustine sod along the pipeline route.
Item No. 3 -13: Adjustment of Contract Quantities
This change order will also adjust quantities of various pay items, up or down, based upon the actual work completed.
The attached table titled Contract Close -Out Quantity Adjustment specifically delineates the line items that were
overrun or underrun. The items listed as negative numbers are actually for work not needed or omitted and is money
left in the contract. The items listed as positive numbers are for overruns or work added and is additional money due
the contractor.
There were 33 items of work required under the original contract on this project, with an additional 13 items added
under change orders 91 and #2. There were I 1 work items that were over the estimated contract quantity which had a
value of $65,389.50 to the contractor and 12 work items that were under the estimated contract quantity which had a
value of $40,489.80 to the City. The net result is an increase in contract amount of $24,909.70, with an increase of
fifteen calendar days.
Ill. JUSTIFICATION
Item No. 3 -A: Additional Items:
There was no line item in the original bid form for sod replacement. Orange County required that sod be replaced in
areas where the right -of -way had either Bahia or St. Augustine sod.
Item No. 3 -13: Adjustment of Contract Quantities
During the construction of the improvements, various work was either reduced in scope because the work was not
needed or there was excess quantities in the pay item or increased because the work was needed or there was less
quantities in the pay item to cover the necessary work.
This item is needed to adjust the quantities of the pay items that were not installed at the bid quantities to the amount
that was installed to show that the project was fully completed, the City approved the line item overruns, and accepted
the line item underruns as completed work.
IV. NARRATIVE OF NEGOTIATIONS
Item No. 3 -A;
Unit prices were negotiated between both parties.
Item No. 3 -13:
All of the line items were paid in accordance with the bid amounts.
V. PAYMENT
Change
Description
Net Increase
Net Increase
Order Item
(Decrease)
Unit
Total Price
(Decrease)
No.
Quantity
Price
Item 3 -A
Replacement of Bahia or St.
$10,842.00
$10,842.00
Augustine Sod
Item B
Directional Drill Installation at
24,909.70
24,909.70
Ocoee - Apopka and McCormick
Road Intersection.
Total Net Increase for Change Order No. #3
535,751.70
V. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract requires approval by the City Commission and execution by the Mayor.
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs
and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No
other claim for increased costs of performance or modifications of time will be granted by the OWNER for the
Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for
cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by
this Change Order.
RECOMMENDED BY:
CITY OF OCOEE, FLORIDA
By:
Signature
Date:
Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By:
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
, Lv
SHUFFIELD, LOWMAN & WILSON, P.A.
Bv:
ACCEPTED BY:
HAZEN CONSTRUCTION, LLC
i
Date:
Title:
Signature
Date
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 20 UNDER
AGENDA ITEM NO.
City Attorney
CONTRACT CLOSE -OUT QUANTITY ADJUSTMENT
NORTH SIDE RECLAIMED WATER MAIN EXTENSION
BID TAB
Bid Amount
Change Order #1
Change Order #2
CHANGE ORDER #3 ADDITIONS &
INTERIM REVISED CONTRACT ADJUSTMENTS
I TOTAL INSTALLED
_
DESCRIPTION
Bid Quantit
UNIT PRICE
TOTAL PRICE
CO Quantity
UNIT PRICE
TOTAL PRICE
CO Quantit
UNIT PRICE
TOTAL PRICE
Contract Qua
r UNIT PRICE
TOTAL PRICE
CO Quantity
UNIT PRICE
TOTAL PRICE
Installed Qua
UNIT PRICE
TOTAL PRICE
�Ut
Mobilization, Bonds, General Conditions
1
$45,000.00
$45,000.00
$45,000.00
$0.00
$45,000.00
$0.00
1
$45,000.00
$45,000.00
1
$45,000.00
$45,000.00
-
U2_ _
Pre - Construction Video
1
$6,000.00
$6,000.00
$6,000.00
$0.00
$6,000.00
$0.00
1
$6,000.00
$6,000.00
1
$6,000.00
$6,000.00
U3
Erosion and Sedimentation Control
1
$12,500.00
$12,500.00
$12,500.00
$0.00
$12,500.00
$0.00
1
$12,500.00
$12,500.00
1
$12,500.00
$12,500.00
_
�U4
Maintenance of Traffic
1
$17,500.00
$17,500.00
$17,500.00
$0.00
$17,500.00
$0.00
1
$17,500.00
$17,500.00
1
$17,500.00
$17,500.00
IU5 -
Furnish & Install 6" PVC Reclaim Water Main by Open Cut
68
$20.00
$1,360.00
$20.00
$0.00
$20.00
$0.00
68
$20.00
$1,360.00
9
$20.00
$180.001
77
$20.00
$1,540.00
.
jU6 _ _
_
Furnish &Install B" PVC Reclaim Water Main by Open Cut
569
$24.00
$13,656.00
-57
$24.00
$1,368.00
$24.00
$0.00
512
$24.00
$12,288.00
14
$24.00
$336.00
526
$24.00
$12,624.00
_
1U7
Furnish & Install 16" PVC Reclaim Water Main by Open Cut
8,122
$49.00
$397,978.00
$49.00
$0.00
-166
$49.00
- $8,134.00
7956
$49.00
0
85
$49.00
$4,165.00 8,041
$49.00
$394,009.00
!US
Directional Drill 16" FPVC or 18" HDPE Reclaim Water Main
870
$122.00
$106,140.00
$122.00
$0.00
300
$122.00
$36,600.00
1170
$122.00
0
18
$122.00
$2,196.00', 1188
$122.00
$144,936.00
jU9 _ _
Furnish &Install 16" D.I. Reclaim Water Main in 30" Steel Casing
300
$272.00
$81,600.00
$272.00
$0.00
-300
$272.00
- $81,600.00
0
$272.00
0
0
$272.00
$0.00
U10
Connect to Existing Reclaim Water Main
1
$2,500.00
$2,500.00
$2,500.00
$0.00
$2,500.00
$0.00
1
$2,500.00
0
1
$2,500.00
$2,500.00
U11
Remove Blow -off and Connect to Existing Reclaim Water Hain
5
$1,800.00
$9,000.00
$1,800.00
$0.00
$1,800.00
$0.00
5
$1,800.00
M$142,740.0
0
5
$1,80000
$9,000.00
U
Furnish &Install 6" Gate Valve
1
$1,400.00
$1,400.00
$1,400.00
$0.00
$1,400.00
$0.00
1
$1,400.00
0
1
$1,40000
$1,400.00 2
$1,400.00
$2,800.00
Bfi
- 1
$2,100 00
-$2,100.00 5
,
$2,100.00
$10,500.00
Furnish &Install V
10
$6,500.00
$65,000.00
$6,500.00
$0.00
$6,500.00
$0.00
10
$6,500.00
$6,500.00
$65,000.00
Furnish & Install Ductile Iron Fittin g s
14.379
$3,900.00
$56,078.10
$3,900.00
$0.00
$3,900.00
$0.00
14.379
$3,900.00
$56,078.10
3.493
$3,900.00
$13,62270
17 ,8 572
$3,900.00
$69,700.80
IU16
Furnish & Install 8" Tapping Sleeve & Valve
1
$5,500.00
$5,500.00
$5,500.00
$0.00
$5,500.00
$0.00
1
$5,500.00
$5,500.00
1
$5,500.00
$5,500.00
U17
Furnish & Install Fire Hydrant Assembly
1
$5,200.00
$5,200.00
$5,200.00
$0.00
$5,200.00
$0.00
1
$5,200.00
$5,200.00
1
$5,200.00
$5,200.00
LU18 _
Furnish & Install Air Release Valve Assembly
5
$5,500.00
$27,500.00
$5,500.00
$0.00
$5,500.00
$0.00
5
$5,500.00
$27,500.00
- 1.10909
$5,500.00
-$6 100.00,
3.89091
$5,500.00
$21,400.00
U19
Furnish & Install 6" - 5' Tie -In Assembly
1
$2,000.00
$2,000.00
$2,000.00
$0.00
$2,000.00
$0.00
1
$2,000.00
$2,000.00
1
$2,000.00
$2
2
$2,000.00
$4,000.00
FU20 -
Furnish &Install 6" - 5' Tie -In Assembly
4
$2,000.00
$8,000.00
$2,000.00
$0.00
$2,000.00
$0.00
4
$2,000.00
$8,000.00
-1
$2,000.00
- $2,000.00 3
$2,000.00
$6,000.00
U21
Furnish & Install 16" - 5' Tie -In Assembly
1
$2,500.00
$2,500.00
$2,500.00
$0.00
$2,500.00
$0.00
1
$2,500.00
$2,500.00
1
$2,500.00
$2,500.00
U22
Remove &Replace FDOT Type A Curb &Gutter
136
$25.00
$3,400.00
$25.00
$0.00
$25.00
$0.00
136
$25.00
$3,400.00
-23
$25.00
- $575.00
113
$25.00
$2,825.00
IU23 -
Remove & Replace FDOT Drop Curb
18
$25.00
$450.00
$25.00
$0.00
$25.00
$0.00
18
$25.00
$450.00
-18
$25.00
- $450.00
0
$25.00
$0.00
_
U2
Remove & Replace Ribbon Curb
85
$25.00
$2,125.00
1 $25.00
$0.00
-30
$25.00
. $750.00
55
$25.00
$1,375.00
-0.5
$25.00
- $12 .50 54.5
$25.00
$1,362.50
U25
Replace Asphalt Shoulder
269
$24.00
$6,456.00
$24.00
$0.00
-269
$24.00
- $6,456.00
0
$24.00
$0.00
0
$24.00
$0.00
J U26
Remove & Replace Existing Sidewalk
775
$26.00
$20,150.00
$26.00
$0.00
-300
$26.00
. $7,800.00
475
$26.00
$12,350.00
193.3
$26.00
$5,025.80 668.3
$26.00
$17,375.60
U27
Remove & Replace Existing Sidewalk Ramp w /Detectable Warning
5
$600.00
$3,000.00
$600.00
$0.00
$600.00
$0.00
5
$600.00
$3,000.00
3
$600.00
$1,800.00. 8
$600.00
$4,800.00
U28_
and Replace Existing Concrete Driveway
190
$32.00
$6,080.00
$32.00
$0.00
-48
$32.00
- $1,536.00
142
$32.00
$4,544.00
32
$32.00
_ _ _
$1,024.00 174
$32.00
$5,568.00
- IU30
U29
and Replace Existing Asphalt Driveway
10
$70.00
$700.00
$70.00
$0.00
$70.00
$0.00
10
$70.00
$700.00
-10
$70.00
- $700.00 0
$70.00
$0.00
_ _
Remove and Replace Existing Dirt Driveway
C.t.nd
21
1 $20.001
$420.00
$20.00
$0.00
$20.00
$0.00
21
$20.00
$420.00
-12
$20.00
- $240.00 9
$20.00
$180.00
'U31
Open Restore Existing City Roadway
89
$65.00
$5,785.00
$65.00
$0.00
$65.00
$0.00
89
$65.00
$5,785.00
-34.5
$65.00
-$2,242.50 54.5
$65.00
$3,542.50
U32
> -._. _
Open Cut and Restore Existing County Roadway
665
$60.00
$39,900.00
$60.00
$0.00
151
$60.00
$9,060.00
816
$60.00
$48,960.00
-336.7
$60.00
- $20,202.001
479.3
$60.00
$28,758.00
U33
Mill and Construct 1 -1/2" Overlay on Roadway
284
$40.00
$11,360.00
$40.00
$0.00
1356
$40.00
$54,240.00
1640
$40.00
$65,600.00
841
$40.00
$33,640.001
2481
$40.00
$99,240.00
.'I
Sub.TOTAL from Original Bitl
$978,836.10
_ _. _
I_ _ _
$0.00
$11,156.00
CO -1 #1
ICO -2 #2 _
Orange County ROW Permit
Furnish & In sta118 inch HDPE by Directional Drill
1
11,156.00
11,156.00
1
11,156.00
$11,156.00
1
57
. _..
$11,156.00
$78.75
57
78.75
4,488.75
57
78.75
$4,488.75
$4,488.75
_,O-1
#3 _
F &I 8 inch PVC by open cut - See U6 above
$0.00
Sub Totals Change Order #1
ICO
_
$0.00
$0.00
Roadwa a _
�-
I , ', _I
1
0.00
0
$0.00
$0.00
-2 #2
Mill & Construct 1-1/2" Overla o n Roadw _See U33 above
Y Y=
0.00
0
$0.00
$0.00
CO 2 #3
See e
Remove and Rep lace Ribbon Curb U24 above
P _- -
0.00
0
__.
_ _
$0.00
$0.00
ICO -2 #4
Remove &Replace Concrete Driveway -See U26 abo
Remove & Replace Sidewalk See U26 above
P la
Directio Drill 16 inch HDPE RWM -See US
_
0.00
0
$0.00
_
_
$0.00
'CO -2 #5
CO-2#6
j
0.00
0.00
0
0
$0.00
_ _
_ _ _
$0.00
$0.00
_
1
_
4,200.00
$0.00
$4,200.00
CO - 2 #7
Ad ditional Mo bilization for Directional Drill
1
4, 200.00
4,200.00
1
4,200.00
$4,200.00
I -2 #8
CO -2 #9
Furnish & Install 16 inch D _ _
_ __. 11_
_ _
_ _ _
_
466
1
_8250
4240.00
38,445.00
466
82.50
$38,445.00
-6
82.50
- $495.00
460
8
$37,950.00
Temporary Asphalt
4,240.00
1
4,240.00
$4,240.00
1
4,240.0
$4,240.00
CO -2 #10
Open Cut Repair on County Roadway - See U32 above
_ _ _ _
.__ _.._
- I_ _
_
0.00
0
_ __-
$0.00
_ _
$0.00
CO -2 #11
Mill & Construct 1 -1 /2" Overlay Y on Roadwa See U33 above
_ _ -. ___
_____.
_
0.00
0
$0.00
_ _
1
2,250.00
$0.00
CO -2 #12
CO -2 # 13
M_O V MS and additional flaggers
, _ _ _
Saw Cut Road __ _ _
_- .
Casing Spacers and End Seals
1
25000
225
1
- _
2,25
$2,250.00
$2,250.00
I -
-
_
1
_ 5 ,.,0.00
,85000
__..__.Z
___ 844.00
8,938.00
1,850.00
1
1,850.00
$1,850.00
1
1,650.00
5,844.00
$1,850.00
I �CO -2 #14
5,844.00
1
5,844.00
$5,844.00
1
$5,844.00
CO-2
Pavement Markings, Thermo and RPMs
Furnish & Install in 30 inch S teel Casing See U9 above
Remove & Replace Asphal Shou lder See U25 above
P P
_ _�
1
8,938.00
1
_ 8,938.00
$8,938.00
-0.6
8,936.00
- $5,362.80
_ _
0.4
_
8,938.00
$3,575.20
CO-2#16
CO -2 #17
_
0.00
0
$0.00
$0.00
0.00
0
$0.00
_
$0.00
- ,CO
-2 #18
F & 116" PVC Reclaim Water Main b O en Cut - See U7 above
0.00
0
$0.00
$0.00
Sub Totals Change Order #2
59,391.00
CO -3 #1
Credit on ARV Modifica (below to ab gr oun d)
_
CO -3 #2
- _
Bahia Sod
- . _ -
St Augustine Sod
_
_
4,667
2.00
9,334.00
4,667
2.00
$9,334.00
CO -3 #3
464
3.25
1,506.00
464
-
3.25
$1,508.00
Subtotals Change Order #3 ADDITIONS & ADJUSTMENTS
I
35,751.70
I
I
$978,838 101
, I - - - 1 - 4 - ,2 - 76.75
- I
$59391.00',
,
1
$1,052 505.85 i
��
-- $35 751 701
$1088,257.55
I