HomeMy WebLinkAboutItem #08 Approval of Execution of License Agreement with Florida Central Railroad for a Force Main Crossing of the Railroad at Wurst and A.D. Mims Roads�►` 'J
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AGENDA ITEM COVER SHEET
Meeting Date: August 5, 2014
Contact Name:
Contact Number:
Item #
David A. Wheeler, P.E.
(407) 905 -3100, ext. 1504
Reviewed By.
Department Director:
City Manager:
4s
Subject: Approval and Execution of License Agreement with Florida Cgntral Railroad for a
Force Main Crossing of the Railroad at Wurst and A.D. Mims Roads (District 1 — Commissioner
John Grogan
Background Summary:
The Utilities Department is in the process of designing the Western Force Main Loop that will travel through the
central downtown area, north on Lakewood Avenue, east on Wurst and A.D. Mims Roads to the Wastewater
Treatment Facility (WWTF) at 1800 A.D. Mims Road. At the regularly scheduled meeting held on February 18,
2014, the City Commission approved a contract with Barrios Engineering, LLC to design the portion of that
force main from the Family Dollar Store at the intersection of Wurst Road and Spring Lake Circle to the WWTF.
This portion of the force main will cross under the railroad tracks where Wurst Road becomes A.D. Mims Road
Barrios Engineering submitted the permit application and design plans to the Florida Central Railroad
Company, Inc. (FCEN) for that pipeline crossing. The attached License Agreement is the legal document that
FCEN requires to be executed for granting the City's ability to cross the railroad right -of -way. The cost of this
crossing will be $832 per year, with the potential to increase based upon the Consumer Price Index as
published by US department of Labor. The City will also be required to maintain the set insurance minimums
as set forth in the License Agreement, which the City maintains for all of its other pipeline crossings.
Issue:
Should the City Commission accept the terms of this License Agreement with the Florida Central Railroad
Company, Inc. for the force main crossing of the railroad right -of -way at Wurst and A.D. Mims Roads?
Recommendations
The Engineering and Utilities Departments
License Agreement with the Florida Central
right -of -way at Wurst and A.D. Mims Road s
Agreement.
Attachments:
recommends that the City Commission accept the terms of this
Railroad Company, Inc. for the force main crossing of the railroad
and authorize the Mayor and City Clerk to execute the License
License Agreement
Financial Impact:
The initial cost for this agreement will be encumbered from the project budget as listed in the CIP Program.
The yearly cost will be included in the operation and maintenance budget for the Wastewater Enterprise Fund
once the pipeline is placed in service.
Type of Item: (please mark with an `k')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A 41
Reviewed by Finance Dept. N/A
Reviewed by Q N/A
2
OCOE -60 -008
LICENSE AGREEMENT
THIS LICENSE AGREEMENT is made and entered into as of this _ day of
, 2014 (the "Effective Date ") by and between FLORIDA CENTRAL
RAILROAD COMPANY, INC., a Florida corporation with an address of 3001 W.
Orange Avenue, Apopka, FL 32703 ( "FCEN ") and THE CITY OF OCOEE, a
municipality of the State of Florida with an address of 150 N. Lakeshore Drive, Ocoee,
FL 34761 (the "Licensee ").
Preliminary Statement
A. Licensee, for the economical and convenient conduct of Licensee's business,
desires to obtain from FCEN a license to use a portion of FCEN's right of way
leased to FCEN pursuant to a lease agreement between FCEN and CSX
Transportation, Inc. (the "CSX Lease "), without establishing, claiming, or
possessing any estate or interest therein (the "License "), for the benefit of
Licensee.
B. FCEN has the right, power and authority to enter into this License Agreement,
pursuant to the CSX Lease.
C. Licensee desires to construct and maintain an underground force main (the
"Pipe ") within the License Area, defined below.
NOW THEREFORE, in consideration of the mutual promises contained herein the
parties agree as follows:
1. GRANT OF LICENSE
FCEN hereby grants unto Licensee, its successors and assigns a License, with
authority to enter upon, construct and maintain, pursuant to this License, the Pipe
under FCEN's right of way in the vicinity of the intersection of Wurst Rd. /A D
Mims Rd. and Phyllis St., Ocoee, 105` Northeast of FDOT Crossing Number
621872E, RR Milepost AVB834.3, described on Exhibit A, which is attached
hereto and incorporated herein (the "License Area ").
2. SUBJECT TO MASTER LEASE AGREEMENT
This License shall be subject to the terms and conditions of the CSX Lease, a
memorandum of which is recorded in the public records.
3. STATUS OF SUBCONTRACTORS
For purposes of this agreement, all references to Licensee shall include Licensee, its
contractors, subcontractors, agents, officers, employees and others acting under its or
their authority.
OCOE -60 -008
4. USE
Licensee shall use the License Area for the construction, maintenance and operation
of the Pipe that is the subject of this Agreement only for the transmission of water,
and any other purpose or use is prohibited. Notwithstanding any contrary provisions
herein, Licensee agrees that this License shall not be used in any way that will
inhibit the use of the License Area by FCEN, its successors or assigns. The Pipe
shall be constructed, maintained and operated by Licensee in accordance with
Exhibit A.
5. CONDUCT OF WORK
All work connected with the construction, maintenance, repair, renewal,
modification, relocation, reconstruction or removal of the said Pipe shall be
undertaken within the License Area. However, no such work shall be performed
without prior written notice to, and approval of, FCEN's General Manager. Any and
all work shall be performed in a manner satisfactory to the FCEN. All work shall be
performed at times and in a manner which shall not disturb the reasonable operation
of the business of FCEN. At the sole discretion of FCEN's General Manager a
flagman may be required during construction and periods of maintenance.
Licensee, in accordance with Paragraph 14 below, shall be responsible for all
costs and expenses of any flagging service.
6. FEES
Licensee shall pay to FCEN for this License, an annual license fee of Eight
Hundred Thirty -Two Dollars ($832), plus sales tax if applicable. The license fee
shall be payable in advance in annual payments on the anniversary date of this
License for as long as this License remains in force and effect. Such annual license
fee shall increase annually in proportion to the increase in the Consumer Price Index
as published by the United States Department of Labor, Bureau of Labor Statistics
issued in December preceding each anniversary date of this Agreement over such
Index issued in the preceding December; provided, however, that in no event shall
the annual fee be less than Eight Hundred Thirty-Two ($832) Dollars. In the event
Licensee fails to make the aforesaid annual payment, Licensee shall be considered to
be in default, and this License shall cease, be null and void and of no further force or
effect, and the Pipe and facilities installed shall become the property of FCEN but
only after written notice from FCEN of Licensee's default and the passage of a thirty
(30) day opportunity to cure such default. In the event that FCEN has failed to
invoice its pricing correctly for any year, FCEN shall have the power to retroactively
adjust its price for any past year to conform to that past year's proper pricing
schedule. Any retroactive price increase shall be paid for by Licensee together with
the annual license fee.
7. TERM
The term of the License this Agreement shall run for a period of one (1) year from
the above date. Thereafter, this Agreement shall automatically renew for
successive one -year periods unless or until it is terminated as provided below. In
5 i 15 70 1
OCOE -60 -008
no event shall the Term of the License or this Agreement extend beyond the term
of the CSX Lease.
8. TERMINATION
Notwithstanding any contrary provisions contained herein, this Agreement may be
terminated at any time by either FCEN or Licensee by giving to the other party thirty
(30) days advance written notice of its intention to so terminate. In the event of
termination, Licensee shall remove the Pipe and restore the License Area as nearly
as possible to as good order and condition as when original entry was made thereon
by said Licensee, at its sole expense, cost and liability.
9. GOVERNMENT REQUIREMENTS
Installation of the Pipe pursuant to this License Agreement shall be performed in
accordance with all appropriate governmental and administrative requirements for
the use(s) for which such Pipe is to be maintained.
10. FCEN REGULATIONS
Licensee agrees that it shall observe and obey all regulations of FCEN respecting the
use of the License and the License Area.
11. NON - PERMANENT LOCATION
Licensee recognizes that it may be in the best interest of FCEN to move the Pipe to
other Area within FCEN's property, and therefore, Licensee agrees, at Licensee's
cost and expense, to move or relocate the said Pipe at the reasonable request of
FCEN. Licensee hereby agrees to effectuate and perform such move expeditiously
and within reasonable constraints of time.
12. RISK, LIABILITY. INDEMNITY
111 To the extent permitted by law, and up to the Sovereign Immunity limits set
forth in Section 768.28, Florida Statutes, Licensee shall defend, indemnify and save
FCEN and its officers, shareholders, directors, affiliates, employees and agents
harmless, from and against, any and all liability, loss, claim, suit, damage, charge, or
expense (including reasonable attorney's fees and experts) which any such party
may suffer, sustain, incur or in any way be subjected to, on account of death of, or
injury to, any person and damage to or loss of or destruction of any property, arising
out of, or resulting from, or in any way connected with, the construction, presence,
existence, repair, maintenance, replacement, operation, use, or removal of
Licensee's Pipe, the use of the License Area pursuant hereto or any structure in
connection therewith, or restoration of the License Area to good order or condition.
12.2. Use of FCEN's right of way involves certain risks of loss or damage as a
result of FCEN's operations. To the extent permitted by law, and up to the
Sovereign Immunity limits set forth in Section 768.28, Florida Statutes, Licensee
expressly assumes all risk of loss and damage to persons or Licensee's property or
Pipe, in, on, over or under the License Area, including loss of or any interference
57157{x.1
OCOE -60 -008
with use thereof, regardless of cause, including derailment, arising out of FCEN's
operations. For purposes of this section, Licensee's property shall include the
contents of the Pipe as well as property of third parties situated or placed upon
FCEN's right of way by Licensee or by such third parties at the request of or for
the benefit of Licensee.
12.3 Without limiting the generality of other provisions herein, to the extent
permitted by law, Licensee also expressly assumes all risk of loss which may
result from Licensee's failure to maintain either the Pipe or the required depth and
support for the Pipe.
12.4 Without limiting the generality of other provisions contained herein, to the
extent permitted by law, and up to the Sovereign Immunity limits set forth in
Section 768.28, Florida Statutes, Licensee assumes all responsibility for, and
agrees to defend, indemnify and hold FCEN and its officers, shareholders,
directors, affiliates, and agents harmless from (a) all claims, costs and expenses,
including reasonable attorneys' fees as a consequence of any pollution of air,
water, land and/or ground water on or off the License Area, arising from, or in
connection with, the use of this License Area or resulting from the leaking,
bursting, spilling, or escape of the material transmitted in or through Licensee's
Pipe; (b) any claim or liability arising under federal or state law dealing with
pollution of air, water, land, and /or ground water arising therefrom or the remedy
thereof; and (c) any subsidence or failure of lateral or subjacent support of
FCEN's tracks.
12.5 Obligations of Licensee hereunder to defend, indemnify and hold FCEN
harmless shall also extend to companies or other legal entities that control or are
under common control with FCEN and its their respective officers, agents and
employees.
12.6 Nothing herein shall be construed as a waiver of Licensee's sovereign
immunity.
13. NOTICES
All notices on the part of Licensee to FCEN shall be given in writing to the General
Manager, FLORIDA CENTRAL RAILROAD COMPANY, INC., of 3001 W.
Orange Avenue, Apopka, FL 32703.
All notices on the part of FCEN to Licensee shall be given in writing to the Attn:
David Wheeler, City Manager, THE CITY OF OCOEE, 150 N. Lakeshore
Drive, Ocoee, FL 34761.
All notices shall be sent in person, or via overnight courier, facsimile or email.
57070 t 4
OCOE -60 -008
14, FCEN COSTS AND EXPENSES
Licensee agrees to pay to FCEN all reasonable costs and expenses incurred by
FCEN due to FCEN's granting of this License or due to the use, maintenance or
existence of said License by Licensee. Such costs and expenses shall include, but
are not limited to, FCEN's customary then - current cost of providing a flagman
pursuant to Paragraph 5 above.
15. COSTS AND ATTORNEYS FEES
In the event FCEN retains the services of attorneys, other professionals or persons in
order to collect fees or other obligations from Licensee hereunder, FCEN shall be
entitled to collect from Licensee all such attorney's fees, professional fees and costs
so incurred, including but not limited to, said attorney's fees and costs for litigation
and appeals thereof.
14. NO WARRANTIES
This License is herein granted without any warranty, express or implied, and
Licensee hereby agrees that no damages shall be recoverable from FCEN because of
any dispossession of Licensee or because of any failure of, defect in, cancellation of,
or termination of, FCEN's property interest in the License Area.
17. ASSIGNMENT
No assignment of rights or privileges hereunder by Licensee shall be valid unless the
written consent of FCEN is first obtained.
18. FUTURE PARTIES
This License shall inure to the benefit of, and be binding upon, the Parties hereto and
their respective, heirs, legal representatives, successors and assigns.
19. REMEDIES
The remedies under this Agreement are cumulative and shall not exclude any other
remedies to which any parry may be lawfully entitled. The failure or delay of any
party to insist upon the strict or timely performance of a covenant hereunder or any
obligation hereunder, shall not be a waiver of such party's right to demand strict
compliance therewith in the future.
20. CAPTIONS
All titles or captions are inserted for convenience only and they in no way shall be
construed to define, limit or describe the scope of this Agreement or any provision
thereof.
21. SEVERABILITY
If any clause or provision of this Agreement shall be deemed to be invalid or
unenforceable under present or future laws, then, in that event it is the intention of
the Parties that the remainder of this Agreement shall not be affected thereby.
57157€:1 1 5
OCOE -60 -008
22. CHOICE OF LAW
This instrument is being delivered and is intended to be performed in the state of
Florida and shall be construed and enforced in accordance with the laws of that state.
Any aggrieved party may proceed to enforce its rights in the appropriate action at
law or in equity. Venue for all suits arising out of this instrument shall lie
exclusively in the Courts of Orange County, Florida. By execution or adoption of
this agreement, each party hereby submits itself to the in personam jurisdiction of
the Courts of Orange County, Florida.
23. INSURANCE
23.1 Licensee shall maintain insurance in the following amounts:
(a) General liability insurance in the amount of Two Million dollars
($2,000,000);
(b) Contractual liability in the amount of Two Million dollars ($2,000,000);
(c) Worker's compensation, statutory limits or greater;
(d) Automobile liability, One Million dollars ($1,000,000); and
(e) Railroad Protective Liability with bodily injury protection of Two Million
dollars ($2,000,000) and property damage of Two Million dollars
($2,000,000).
All such insurance shall name FCEN as an additional insured. The original of the
railroad protective liability policy shall be provided to FCEN and certificates of
insurance evidencing Licensee's compliance with subparagraphs (a), (b), (c), (d)
and (e) above shall be forwarded to FCEN prior to any work commencing on or
within the License Area. Notwithstanding anything to the contrary, the insurance
required under subparagraph (e) shall only be required during installation of the
Pipe and whenever the Pipe will be reconstructed, updated, maintained or
otherwise improved.
23.2 Licensee shall cause each of its subcontractors to maintain the insurance
as set forth in Paragraph 23.1, above.
24. MODIFICATION
All modifications or waivers to this License Agreement must be in writing and
executed by both parties.
25. MERGER
This Agreement represents the final, complete and exclusive understanding of the
Parties of the subject matter hereto.
26. LICENSEE'S AUTHORITY TO EXECUTE THIS AGREEMENT
Licensee represents and warrants that it has taken all necessary actions required in
order to enter into this License Agreement and cause it to be fully enforceable
against Licensee, and that its agent below is authorized to execute this License
Agreement.
57010 1 6
OCOE -60-008
IN WITNESS WHEREOF, the parties have executed this Agreement as a sealed
instrument on the day, month and year first written above.
Signed and delivered in the presence of.
FLORIDA CENTRAL RAILROAD
COMPANY, INC.
Witness
Print Name:
By: —
John P. Levine
President
571570.1 7
OCOE -60 -008
CITY OF OCOEE SIGNATURE PAGE
APPROVED:
ATTEST:
Beth Eikenberry, City Clerk
CITY OF OCOEE, FLORIDA
S. Scott Vandergrift, Mayor
DATE:
(SEAL)
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA
APPROVED AS TO FORM AND LEGALITY
20 __,
on this day of , 20_.
SHUFFIELD, LOWMAN & WILSON P.A.
Scott Cookson, City Attorney
APPROVED BY THE OCOEE CITY
COMMISSION AT A MEETING HELD
UNDER AGENDA ITEM NO.
.5715 1 8
OCOE -60 -008
EXHIBIT A
LICENSEE'S JULY 10, 2014 APPLICATION FOR PIPE CROSSING (12 pages below)
571570 1
Application for F acility Installation
Plans for proposed installation shall be submitted to and meet the approval and requirements of the Railroad Company before
construction is begun. Material and installation are to be in strict accordance with specifications of the National Electrical Safety Code
(NESC) or the American Railway Engineering Association (AREMA) which ever applies, An original Plan, Section and Elevation views
from field survey showing location in respect to Mile Post, width of Railroad Right of Way, location of adjacent structures affecting
crossing allijl accompany application. If open cutting or tunneling Is necessary, details of sheeting and method of supporting tracks or
driving tunnel shall also be shown.
Date Application
Received by Road:
Railroad Approval;
oV igIt 1 4
LLB
(M 7x&7'-)
RR Agreement
Application Fee: $635.00 No: O C d E - ! 0 -- 00 $
Licensing
Licensing Type: Annual Amount,
Narrative
Please-provide a Description / Scope of work to be performed (include purpose, scope of work; special conditions)
Barrios Engineering, LLC to construct 20" force main along Wurst Rd /AD Mims Rd, owned and maintained by the
City of Ocoee, FL. This project will require a horizontal directional drill underneath the railroad near the
Intersection of AD Mims Rd and Phyllis St.
Installation Location Information
City: Ocoee
Railroad Florida Central Railroad
Location:
Feet: 150
Angle between center line of
right of way and occupancy will 153.514W
be (degrees):
Will facility be located
within public road rightYes
State: FL
GPS Latitude 28D 3505" N
Entering R OW.
Select a direction from
NE
nearest railroad mile post:
No of RR Tracks 1
to be crossed:
Wurst Rd /AD Mims Rd
County: Orange
GPS Longitude 81 D 31'25" W
Entering ROW:
Post No: AV8834.6 3
Total length within
RR right of way 140.72
measured in feet:
621872E
Project Information
Is this covered by existing Railroad permit/ No
agreement or master agreement?
Is this project related to another No
transactio /project with railroad?
Is this a new New Installation Request
installation?
Will proposed Installation connect to an No
existing facility within railroad corridor?
Type of Installation: Pipe IMethod: Sub -grade
Will this installation be parallel to railroad
company tracks anywhere in excess of 15 feet? X
Page 2 of 4
Billing Information
If same as legal address X
above, check here:
Billing City: Ocoee
Billing State: FL
Billing Zip: 34761
Billing Address Line 1: 150 N. Lakeshore Drive
Billing Address 2:
Owner Contact Information
Contact Name:
David Wheeler
Title: City Engineer
E -mail: dwheeler @ci.ocoee.fi,us
Office Phone: 407 -905 -3100
Extension: 9 -1504
Mobile Phone: 407- 509.3289
Emergency
Phone:
Project Engineer/Consultant/Agent Information
If same as legal address
above, check here:
Engineer /Consultant/
Agent Company Name:
Barrios Engineering, LLC
Contact Name: Kyle Massie
Address Line 1: 823 Irma Avenue
Address Line 2.
City: Orlando
State: FL
Zip: 32803
Office Phone: 407- 286 -2610
Mobile Phone:
E -mail kmassie@stephensbarrios.com
Project Information
Is this covered by existing Railroad permit/ No
agreement or master agreement?
Is this project related to another No
transactio /project with railroad?
Is this a new New Installation Request
installation?
Will proposed Installation connect to an No
existing facility within railroad corridor?
Type of Installation: Pipe IMethod: Sub -grade
Will this installation be parallel to railroad
company tracks anywhere in excess of 15 feet? X
Page 2 of 4
Page 3 of 4
Sub -grade Installation Information
if sub-grade, select the proposed Horizontal Directional Drill
method of Installation:
Bury. Base of rail to top of 5 feet minimum
casing:
Bury. Not beneath tracks:
Bury; Roadway ditches:
Temporary track support or riprapping required: No
Wires, pole obstructions to be relocated: No
Pipe installation
Pipe Type: Water —Storm
Flammable: No
Max working 100 si
pressure {P51}; p
Test Pressure Hydrostatic
Type:
Pipe Specifications
Carrier Pipe
Casing Pipe
Materials Specs & Grade
16" HDPE DIPS PE4710, DR11
24" HDPE DIPS PE4710, DR 17
Minimum Yield Strength of Material PSI
MITI Test Pressure PSI
Inside Diameter
15o psi
150 psi
14.046"
22.582"
Wall Thickness
1.582"
1.518"
Outside Diameter
17.4"
25.8"
Type of Seam
Laying Lengths
NIA
N/A
20 ft
20 It
Kind of Joints
Zero leak rate fusion weld
Zero leak rate fusion weld
Number of Vents: NIA
Size of Vents: N/A
Height Above Ground: N/A
Seats: One End
Cathodic Protection. No
Protective Coating: No
Tvne. size and soacinp of insulators or supports: N/A
Page 3 of 4
if application is approved, applicant agrees to reimburse the Railroad for any cost incurred by the railroad incident to
installation, maintenance, and /or supervision necessitated by this installation and further agrees to assume all liability for
accidents or injuries which arise as a result of this installation.
IF THE APPLICATION 15 APPROVED, THE APPLICANT SHALL EXECUTE THE RAILROAD'S STANDARD FORM OF LICENSE
AGREEMENT. IN THE EVENT THE RAILROAD INCURS LEGAL FEES IN EXCESS OF $500 IN CONNECTION WITH THE COMPLETION
OF THE LICENSE AGREEMENT THE APPLICANT SHALL PAY FOR ALL SUCH LEGAL FEES OF THE RAILROAD IN EXCESS OF $500.
WHETHER APPROVED OR DENIED, IN THE EVENT LITIGATION ARISES OUT OF OR IN CONNECTION WITH THIS APPLICATION OR
THE UNDERLYING SUBJECT MATTER OF THIS APPLICATION, THE APPLICANT SHALL BE RESPONSIBLE FOR, AND AGREES TO
PAY, ALL ATTORNEY'S FEES AND COSTS INCURRED BY THE RAILROAD. THE APPLICANT AGREES THATTHERE IS VALID
CONSIDERATION EXCHANGED BY ALL PARTIES HERETO TO SUPPORT ALL OBLIGATIONS CREATED BY THIS APPLICATION.
Title of Officer Printed Name of Officer ' J
Signing Application: r _ , � L ncf "I r.a� I Signing Application: ID n v, d 1 L — , e l e r
Page 4 of 4
CONSTRUCTION DRAWINGS FOR
WURST RD & AD MINIS RD
FORCEMAIN EXTENSION
CITY OF OCOEE, ORANGE COUNTY, FL
SECTIONS 8 AND 9, TOWNSHIP 22S, RANGE 28E
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PREPARED FOR THE CITY OF OCOEE
SCOTT VANDERGR)FT, MAYOR
JOHN GRDGAN, CITY COMMISSIONER DISTRICT I ROSEMARY WILSON, CITY COMMISSIONER DISTRICT 2
RUSTY JOHNSON. CTTY COMMISSIONER DISTRICT 3 JOEL KEIJPR. CITY COMMISSIONER DITRICT 4
ROBERT MANIC CRY MANAGER CHARLES SMRH. LMUTIPS DIRECTOR
DAVID WHEELER, CITY ENGINEER
GCOCE CITY HALL
ISO NORTH LAK SHORE DRYE
OCOEE, FL 34761
TELEPHONE: (407) 805 -310D
PREPARED BY-
41:109 A. BAREM P-G
623 MU AVE.
OPLA14D0, n 32603
TELEPHONE: (407) 266 -2610
SCOW 3 gURYETOIG SERVICES. )NG
6 S. RR. 17 -92. SORE 6 -A
DESARY, n 32713
TUEPHONE: (366) 666 -7332
GEOTECmul
TERRACOR CoN5GLTARI9, INC.
Im LEE RD.
WINTER PARR. n 32769
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CROSS SECTION STATION 14+0488
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