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HomeMy WebLinkAbout08-05-14 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida August 5, 2014 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamation - The First Day of School Challenge — August 18, 2014. (Mayor Vandergrift) Presentation of Officer of the Second Quarter Award to Officer Bruce Riggins by the Citizen Advisory Council for the Ocoee Police Department (CACOPD) C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER TI IF. CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BF, NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF TILE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE T71AT ITEM FROM THIE, CONSENT AGENDA AND SUCH ITEM WIL BE CONSIDERED SEPARA'T'ELY. 1. Approval of Minutes for the Regular Commission Meeting Held July 15, 2014. (City Clerk Eikenberry) 2. Approval of New Appointment to the Citizen Advisory Council for the Ocoee Fire Department (CACOFD). (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Fire Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has six (6) members. One application was recently submitted by Mr. Frank Hodge; therefore, staff recommends the City Commission consider appointing Frank Hodge to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 1, 2017. 3. Approval of Termination of Development Agreement — Family Dollar Store (Wurst Road). (City Planner Rumer) The property containing the Family Dollar Store on Wurst Road is subject to a Developer's Agreement (agreement) from August of 1987. The agreement stipulated that since the property is being annexed and rezoned to a commercial use, the following provisions must be made during future site development: One access cut to the property from Wurst Road shall be permitted with a perpetual access agreement for the land locked property situated south (City property), The owner agrees to hold harmless the City of Ocoee from any future claims due to the future improvements, The agreement is binding upon the owner or its successors, The agreement shall be recorded at the Owner's expense, and Regular City Commission August 5, 2014 Upon satisfaction of the conditions, upon request, the City shall record a form acknowledging the completion and /or satisfaction of the conditions contained herein. Per the Family Dollar Store Small Scale Site Plan approved on March 3, 2014, the conditions of the agreement have been met. 4. Approval of Bluford Avenue Drainage Project Purchase Agreement — Ivy Property. (Public Works Director Krug) The City Commission approved the acquisition of right -of -way required for the Bluford Avenue Stormwater Project at the November 19, 2013, meeting, authorizing the Attorney to make the statutorily required pre - condemnation offer letters at the appraised values and then proceed to eminent domain. Mrs. Mary Lee Ivy, owns two properties along the affected roadway. One property, Parcels 103 & 703, is a rental property and the other, Parcels 104, 704 & 704A, is her personal residence. Mrs. Ivy is represented by her son, Edwin Ivy, who is a local attorney. After protracted negotiations, Mrs. Ivy has agreed to convey all the parcels to the City for the total sum of $16,000.00, inclusive of any claim for attorney's fees and costs. Public Works recommends the Commission approve the attached Purchase Agreement in order to continue the property acquisition phase of the project. This is the fourth of five acquisitions required for the project. The property acquisition is adequately funded in the project budget. 5. Approval to Transfer $5,000 from 001 - 522 -00 -5405 Fire Department Training Account to Education /Incentive Account 001- 513 -30 -1503. (Human Resources Director Williford) The Education /Incentive line item is under the Human Resources Department budget and is used to cover the employee's tuition and books as outlined in the City Personnel Rules & Regulations. The Education Incentive Program has been utilized by employees more than what was anticipated for fiscal year 13 -14. Due to increased utilization by employees, the $25,000 budgeted for Education /Incentive is almost depleted and will be necessary to transfer money in order to cover this expense through the end of this fiscal year. 6. Approval of Budget Transfer in the amount of $2.5,000 from the Human Resources, Police Department and Fire Department Budgets for the Contract for Heartspoken Counseling, Inc. (Human Resources Director Williford) The current contract with Heartspoken Counseling, Inc. was approved by the City Commission on January 4, 2011. The Agreement is for psychiatric initial assessments, individual and family counseling, group counseling and training seminars for employees and their dependents. The budgeted amount for this fiscal year is $60,000. However, due to increased usage of this service and based on charges so far incurred, there is a shortfall of approximately $25,000. Based on figures from the Finance Department, there is $10,000 available in Human Resources 001 - 513 -30 -2200 (Retirement), $7,500.00 in Police 001 - 521 -00 -4100 (Telephone Expense), and $7,500.00 in Fire 001- 522 -00- 4301(Water Expense). 7. Approval of Intent to Annex for Water Service for Terry and Effie Mae Baker at 220 11th Avenue. (City Engineer Wheeler) Mr. and Mrs. Baker own the property which is located at 220 11th Avenue and have approached the City for utility service. The property was platted as a part of the North Ocoee Addition No. 2 subdivision and has one single family residence on the property. The property is currently within unincorporated Orange County and is not contiguous to the City Limits. However, the property is inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Sanitary sewer service from the City is not available at this time; therefore, this is just an Intent to Annex for water service. Approval and Execution of License Agreement with Florida Central Railroad for a Force Main Crossing of the Railroad at Wurst and A.D. Mims Roads. (City Engineer Wheeler) The Utilities Department is in the process of designing the Western Force Main Loop that will travel through the central downtown area, north on Lakewood Avenue, east on Wurst and A.D. Mims Roads to the Wastewater Treatment Facility (WWTF) at 1800 A.D. Mims Road. At the regularly scheduled meeting held on February 18, 2014, the City Commission approved a contract with Barrios Engineering, LLC to design the portion of that force main from the Family Dollar Store at the 211'�ipc Regular City Commission August 5, 2014 intersection of Wurst Road and Spring Lake Circle to the W WTF. This portion of the force main will cross under the railroad tracks where Wurst Road becomes A.D. Mims Road. 9. Accept the Transfer of a Parcel of Land from LSREF2 Baron, LLC to the City of Ocoee to be Used for a Sanitary Sewer Lift Station Site. (City Engineer Wheeler) The City is finalizing its design for the relocation of portions of the potable water and sanitary sewer systems within the SR 50 right -of -way as part of the Florida Department of Transportation's (FDOT) widening of SR 50 through the City limits of Ocoee. As part of the City's design effort, a new lift station is proposed at the south end of the Consumer's Court right -of -way and on property owned by LSREF2 Baron, LLC. City staff approached the property owners about locating the lift station on their property with the ability to serve their property in the future. The property is currently undeveloped and will need sanitary sewer service when it is to be developed. LSREF2 Baron, LLC opted to give the parcel of land to the City for a lift station that could also serve their property, as opposed to City proceeding through the condemnation process. 10. Approval of Contract with SB Ocoee FDS, LLC to Install a Portion of the Downtown Sewer System Project as a Part of the Family Dollar Project. (City Engineer Wheeler) SB Ocoee FDS, LLC is developing the Family Dollar Store on Wurst Road. As part of that development, they are constructing a right turn lane into a combined driveway to the Family Dollar and the adjacent Kangaroo Express service station. The engineer for the development was employed by the City to design the portion of the new Downtown Sewer System to be run from the Family Dollar Store east to the A.D. Mims Road Wastewater Treatment Facility (W WTF). The design of the force main shows the pipeline being planned to go along the southern side of the road right -of -way. That portion of the new force main in front of the Family Dollar Store could go under the planned turn lane to be constructed by Family Dollar. Family Dollar is responsible for the building of the turn lane, so the City looked at having SB Ocoee FDS, LLC install that short portion of the pipeline under the turn lane. The proposed cost for this portion of the force main is $22,267.00. The costs do not include any work associated with the construction of the turn lane and does not include any mark -up by the developer. 11. Approval of Annual Kicks 4 Guns Firearms Turn -In Initiative: Request for up to $3000 from the State Equitably Shared Funds (Forfeiture Funds). (Police Chief Brown) Clear Channel — REAL Radio in partnership with the Central Florida Crimeline will be organizing the annual Kicks 4 Guns (gun turn in). The event is scheduled for August 14th. Last year there were 12 locations and in one day 1065 (43 illegal, 9 stolen) were turned in to law enforcement This year the Ocoee Police Department will again participate in the Kicks 4 Guns initiative. Law enforcement hosts for the initiative typically give $50 give cards for firearms turned in. Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). The Ocoee Police Department wishes to expend not more than $3000.00 from its Forfeiture account to purchase gifts cards with which to trade for potential crime guns in conjunction with the Central Florida Crimeline and Real Radio 104.1 FM "Kicks For Guns" turn in program. G. PUBLIC HEARINGS —None H. REGULAR AGENDA 3�1',z,�c Regular City Commission August 5, 2014 I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 41P i ,c