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HomeMy WebLinkAboutItem #01 Approval of Minutes for the Regular Commission Meeting Held August 5, 2014MINUTES August 5, 2014, at 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Keller gave the invocation, followed by the Pledge of Allegiance to the Flag, led by Commissioner Grogan. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Grogan, Commissioner Wilsen, Mayor Vandergrift, Commissioner Johnson (absent), and Commissioner Keller. B. PRESENTATIONS AND PROCLAMATIONS Proclamation - The First Day of School Challen1le — August 18, 2014 Mayor Vandergrift proclaimed August 18, 2014, as The First Day of School Challenge. He also shared that two schools, Spring Lake Elementary and Ocoee Elementary, are being rebuilt in Ocoee. If anyone is interested in volunteering to help the teachers get their classrooms organized before August 18 it would be much appreciated. Presentation of Officer of the Second Quarter Award to Officer Bruce Riggins CACOPD Vice Chair Laney gave a summary of events that led to the board's decision and awarded Officer of the 2nd Quarter to Officer Bruce Riggins. Police Chief Brown announced that along with the certificate Officer Riggins will have a ribbon to display on his uniform for the next thirty days. Officer Riggins was also thanked for his work in keeping the lake front area friendlier by regulating the unlawful and unappreciated behaviors that were going on there. CACOPD Vice Chair Laney shared that Sgt. Nylander will no longer be the liaison for the CACOPD Board but they have enjoyed working with him. She further recognized and welcomed Sgt. Ianuzzi who will be taking the place of Sgt. Nylander. Victoria Laney also announced the Week of the Family is coming in November and they are working on bringing a Children's Expo to Ocoee. She gave an overview of some of the activities that would take place during the event scheduled for November 1 St and 2 and asked if anyone is interested in being a vendor or would like to volunteer, contact her at vlaney(2aol.com C. COMMENTS FROM CITIZENS/PUBLIC - None D. STAFF REPORTS AND AGENDA REVIEW Public Works Director Krug announced Sanitation will begin exchanging the 13- gallon recycle bins for new 96- gallon recycling carts the week of August 11th and beginning every- other -week Wednesday collections on August 20th. To help as a reminder, residents will receive a calendar magnet showing their appointed pick -up schedule. Further explanation was given on the recycling program. Mayor Vandergrift inquired if Styrofoam cups were recyclable. Public Works Director Krug answered that they are not. Mayor Vandergrift further inquired if the trucks were already in. Public Works Director Krug shared that this new program will allow them to eliminate the orange trucks that collected recycling. They will now utilize their existing sanitation fleet and reduce several fleet trucks thus creating a savings. Regular City Commission August 5, 2014 E. COMMISSIONERS ANNOUNCEMENTS Commissioner Grogan — 1) announced the Food Truck Friday event on Friday, August 15th, from 6:00 to 9:00 pm., in Bill Breeze Park. The movie "Rio 2" will be shown during the event. While enjoying the Food Truck Friday event, come shop with some of Central Florida's best artisan and craft vendors at the Ocoee -West Orange Market and have dinner by the lake. There will be several local vendors selling a wide range of quality and locally made products. The market is hosted by Create Orlando in partnership with the Parks and Recreation Department. Visitors to the Food Truck Friday event can also take a tour of the Historic Withers- Maguire House; Friends of Ocoee History Preservation will be conducting tours of the house between 6:00 and 8:00 pm. 2) The Ocoee Family Aquatic Facility is open for the 2014 season. Information on the pool hours and admission costs can be found on the city's webpage www.ocoee.org or by calling 407 - 905 -3180. 3) The Before and After School Program is open and taking registration at the Jim Beech Center. For more information contact the Parks and Recreation Department at 407 - 905 -3180. Commissioner Wilsen — 1) announced September 5th the Ocoee Lion's Club will be hosting a Poker Tournament Fundraiser. The Lion's Club will also collect glasses to repurpose if anyone has glasses to donate. 2) shared that it was nice to see The Reflections subdivision MVP grant approval in action; they recently had a new sign put up. 3) announced the first weekend in September is the CENFLO Film Festival and information can be obtained at City Hall. Commissioner Keller — 1) announced Kicks for Guns Event — Thursday August 14, 2014, from 7:00a.m. until 2:00p.m. This event will occur at High Pointe Church, at 476 Ocoee Commerce Parkway Ocoee, Fl. 34761. Along with CRIMELINE and Real Radio 104.1, the City of Ocoee Police Department will host a "Kicks for Guns" gun buyback program. The police department will give away $50 gift cards to anyone who turns in a firearm. No questions will be asked of the person turning in the firearm in hopes of removing as many firearms as possible off the streets and from citizens' homes. 2) noted the first day of school is Monday August 18, 2014, so please be careful driving. 3) announced Handgun Safety Class - Saturday August 23, 2014, from 8:00a.m. until 1:00pm. This is a free handgun safety class taught by Ocoee Police Officers. Topics include terminology, safety, loading and unloading, shooting basics, laws, use of force, concealed weapon permits and proficiency. The class is held at the Ocoee Police Department. If interested please contact Officer Patera Scott at 407 - 905 -3160 ext. 3024 or at Patera. Scottgocoee.org 4) Back to School Event at Stevi B's — Saturday August 23, 2014, from 11:00a.m. until 2:00p.m. This event will occur at Stevi B's, 9679 W. Colonial Drive, Ocoee, FL 34761. On Saturday August 23, 2014, the City of Ocoee Police Department and Stevi B's Pizza will team up to promote information about community safety and awareness. We are coordinating this community safety day and back to school event for all school age kids. Free Community Event: Free Haircuts, Dribbling Contest, Height and Weight Checks, Raffle Prizes, Fingerprint Cards for kids and much more. If interested please contact Officer Patera Scott at (407) 905- 3160, ext. 3024 or Patera. Scottkocoee.org 5) S.A.F.E. Class — August 25, 2014, This is a free, one time, three hour presentation on self - defense and safety awareness for women. The class is taught by Ocoee Police Officers using the NSDI's S.A.F.E. curriculum. Topics covered include: self - defense, crime prevention and domestic violence. You must be at least thirteen years of age to attend. The class is held at the Ocoee Police Department. If interested please contact Officer Patera Scott at 407 - 905 -3160 ext. 3024 or at Patera.Scott @ocoee.org 2 1i'a ,,e Regular City Commission August 5, 2014 F. CONSENT AGENDA Commissioner Keller, seconded by Commissioner Wilsen, moved to approve the Consent Agenda Items #1 through #11. Motion carried 4 -0 with Commissioner Johnson absent. Y Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. Members of the Citizen Advisory Council for Ocoee Fire Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has six (6) members. One application was recently submitted by Mr. Frank Hodge; therefore, staff recommends the City Commission consider appointing Frank Hodge to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 1, 2017. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. The property containing the Family Dollar Store on Wurst Road is subject to a Developer's Agreement (agreement) from August of 1987. The agreement stipulated that since the property is being annexed and rezoned to a commercial use, the following provisions must be made during future site development: 1. One access cut to the property from Wurst Road shall be permitted with a perpetual access agreement for the land locked property situated south (City property), 2. The owner agrees to hold harmless the City of Ocoee from any future claims due to the future improvements, 3. The agreement is binding upon the owner or its successors, 4. The agreement shall be recorded at the Owner's expense, and Upon satisfaction of the conditions, upon request, the City shall record a form acknowledging the completion and/or satisfaction of the conditions contained herein. Per the Family Dollar Store Small Scale Site Plan approved on March 3, 2014, the conditions of the agreement have been met. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. The City Commission approved the acquisition of right -of -way required for the Bluford Avenue Stormwater Project at the November 19, 2013, meeting, authorizing the Attorney to make the statutorily required pre - condemnation offer letters at the appraised values and then proceed to eminent domain. Mrs. Mary Lee Ivy, owns two properties along the affected roadway. One property, Parcels 103 & 703, is a rental property and the other, Parcels 104, 704 & 704A, is her personal residence. Mrs. Ivy is represented by her son, Edwin Ivy, who is a local attorney. After protracted negotiations, Mrs. Ivy has agreed to convey all the parcels to the City for the total sum of $16,000.00, inclusive of any claim for attorney's fees and costs. Public Works recommends the Commission approve the attached Purchase Agreement in order to continue the property acquisition phase of the project. This is the fourth of five acquisitions required for the project. The property acquisition is adequately funded in the project budget. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. Regular City Commission August 5, 2014 The Education /Incentive line item is under the Human Resources Department budget and is used to cover the employee's tuition and books as outlined in the City Personnel Rules & Regulations. The Education Incentive Program has been utilized by employees more than what was anticipated for fiscal year 13 -14. Due to increased utilization by employees, the $25,000 budgeted for Education/Incentive is almost depleted and will be necessary to transfer money in order to cover this expense through the end of this fiscal year. The current contract with Heartspoken Counseling, Inc. was approved by the City Commission on January 4, 2011. The Agreement is for psychiatric initial assessments, individual and family counseling, group counseling and training seminars for employees and their dependents. The budgeted amount for this fiscal year is $60,000. However, due to increased usage of this service and based on charges so far incurred, there is a shortfall of approximately $25,000. Based on figures from the Finance Department, there is $10,000 available in Human Resources 001 - 513 -30 -2200 (Retirement), $7,500.00 in Police 001 - 521 -00 -4100 (Telephone Expense), and $7,500.00 in Fire 00 1 -522-00-43 0 1 (Water Expense). Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. Mr. and Mrs. Baker own the property which is located at 220 11th Avenue and have approached the City for utility service. The property was platted as a part of the North Ocoee Addition No. 2 subdivision and has one single family residence on the property. The property is currently within unincorporated Orange County and is not contiguous to the City Limits. However, the property is inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Sanitary sewer service from the City is not available at this time; therefore, this is just an Intent to Annex for water service. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. The Utilities Department is in the process of designing the Western Force Main Loop that will travel through the central downtown area, north on Lakewood Avenue, east on Wurst and A.D. Mims Roads to the Wastewater Treatment Facility (WWTF) at 1800 A.D. Mims Road. At the regularly scheduled meeting held on February 18, 2014, the City Commission approved a contract with Barrios Engineering, LLC to design the portion of that force main from the Family Dollar Store at the intersection of Wurst Road and Spring Lake Circle to the WWTF. This portion of the force main will cross under the railroad tracks where Wurst Road becomes A.D. Mims Road. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. 411 -1 a e. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. Regular City Commission August 5, 2014 The City is finalizing its design for the relocation of portions of the potable water and sanitary sewer systems within the SR 50 right -of -way as part of the Florida Department of Transportation's (FDOT) widening of SR 50 through the City limits of Ocoee. As part of the City's design effort, a new lift station is proposed at the south end of the Consumer's Court right -of -way and on property owned by LSREF2 Baron, LLC. City staff approached the property owners about locating the lift station on their property with the ability to serve their property in the future. The property is currently undeveloped and will need sanitary sewer service when it is to be developed. LSREF2 Baron, LLC opted to give the parcel of land to the City for a lift station that could also serve their property, as opposed to City proceeding through the condemnation process. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. SB Ocoee FDS, LLC is developing the Family Dollar Store on Wurst Road. As part of that development, they are constructing a right turn lane into a combined driveway to the Family Dollar and the adjacent Kangaroo Express service station. The engineer for the development was employed by the City to design the portion of the new Downtown Sewer System to be run from the Family Dollar Store east to the A.D. Mims Road Wastewater Treatment Facility (WWTF). The design of the force main shows the pipeline being planned to go along the southern side of the road right - of -way. That portion of the new force main in front of the Family Dollar Store could go under the planned turn lane to be constructed by Family Dollar. Family Dollar is responsible for the building of the turn lane, so the City looked at having SB Ocoee FDS, LLC install that short portion of the pipeline under the turn lane. The proposed cost for this portion of the force main is $22,267.00. The costs do not include any work associated with the construction of the turn lane and does not include any mark -up by the developer. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. Clear Channel — REAL Radio in partnership with the Central Florida Crimeline will be organizing the annual Kicks 4 Guns (gun turn in). The event is scheduled for August 14th. Last year there were 12 locations and in one day 1065 (43 illegal, 9 stolen) were turned in to law enforcement This year the Ocoee Police Department will again participate in the Kicks 4 Guns initiative. Law enforcement hosts for the initiative typically give $50 give cards for firearms turned in. Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). The Ocoee Police Department wishes to expend not more than $3000.00 from its Forfeiture account to purchase gifts cards with which to trade for potential crime guns in conjunction with the Central Florida Crimeline and Real Radio 104.1 FM "Kicks For Guns" turn in program. Approved on Consent. Motion carried 4 -0 with Commissioner Johnson absent. G. PUBLIC HEARINGS — None H. REGULAR AGENDA -None I. STAFF ACTION ITEMS - None 5 111 �� e Regular City Commission August 5, 2014 J. COMMENTS FROM COMMISSIONERS Commissioner Keller — said there is a resident on Rich Drive who would like to put up a sign that states "parking for student drop off and pick up is available on the school property." He stated that it he does not think it would be an enforceable sign, but wanted to get the commissions input on this and find out the costs. City Attorney Cookson said it would just be an informational sign, not anything that would be enforced. Public Works Director Krug noted that the cost would be approximately $100 per sign. Commissioner Wilsen confirmed that the complaint is coming from only one person on that end or Rich Drive which has about 10 homes. Commissioner Grogan asked Chief Brown for his opinion. Chief Brown stated it does not matter if they install the sign, it does not help or hurt them. The PD enforces blocking of driveways and fire hydrants etc. He also noted that the problem is always the worst the first few weeks of school. There was discussion regarding that a "No Parking" sign is not an option because the residents want to be able to park their own cars in the street. Commissioner Grogan suggested that all the neighbors come in and have a discussion with the Commission on how to best handle the issue. Commissioner Grogan — said that after the last Executive Session he feels it is evident that they should have Orange County Fire Services come in and give a presentation on their fire rescue consolidation. This issue has been postponed once while waiting for fire employees to recommend cost saving measures. At this point it is evident that the concessions are not being seriously considered and the city should hear what the County can propose what the cost savings could be. Commissioner Grogan said he would also like staff to bring back fire service costs for areas around the state that are similar to the city so that they can have facts for discussion points. If the Commission is in agreement he thought about possibly having the meeting on August 21 which is the Budget Workshop Meeting date. The presentation will allow them to have all the facts so they can make an educated decision on the matter. Mayor Vandergrift and Commissioner Wilsen felt it should be held at a separate work session before the Public Hearings start. Consensus of the Commission was to have staff organize with Orange County and the Commission to schedule a workshop the last week of August or first week of September. ADJOURNMENT Meeting adjourned at 8:04 p.m. APPROVED: Attest: City of Ocoee Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor 611 "a