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Home My WebLink About08-19-14 Emergency Item - Authorization to Purchase a Quantum DXi4701 Data Backup Appliance from CDW-G at the Cost of $17,229.001 4 kl N �,/� AGENDA ITEM COVER SHEET Meeting Date: August 19, 2014 Item # Emergency Reviewed By. Contact Name: Al Butler, Support Services Department Director: Contact Number: 407 - 905 -3100, ext. 1543 City Manager: Subject: Authorization to purchase a Quantum DXi4701 data backup appliance from CDW -G at the cost of $17,229.00. Background Summary: It is vital for the city to be able to recover its data and computer operating software whenever a fatal failure has occurred. As part of the program of building a more robust computing environment, the City Commission authorized the purchase of additional data storage units that could be shared by all computer servers. Support Services staff discovered in March 2014 that long- established processes for producing data backups were incomplete in coverage and failing to produce usable backups when the system was reporting successful completion. Since then, department staff has been working to get the city's data and computer backup operations fully functional and is now able to generate a complete backup. However, it is now apparent that our data storage resources are inadequate to provide long- term backup storage, in large part due to the rapid adoption of document scanning and image storage practices by city departments. It is not uncommon for data stored on city devices to increase by 10 GB per day. Under state law, scanned images must meet the requirements established many years ago for microfilm, which precludes the use of file compression techniques to reduce the size of images. Due to our data storage requirements (14 TB), it now takes more than 24 hours to make a single day's data backup on our old tape storage device, so we had to switch to disk drive storage. We have 17 TB of backup storage provided through two portable disk drive arrays, which is sufficient to make one complete backup at the end of each week, with the following six days being stored as incremental changes to the original version. We have learned, though, that bad data files are not always quickly discovered, so a longer backup retention period is needed to ensure reliable recovery. One strategy for increasing the backup storage capacity is to eliminate duplicates, which is the result of multiple people saving the same file or it being stored in multiple locations by a single person. To do so requires a data backup appliance, which is a single - purpose computer attached to a large disk drive array. After extensive reviews of several leading products, including those from EMC, Exeblox, Exegrid, HP, and Dell, staff has identified the Quantum DXi4700- series product line as the most cost effective option. It provides fast performance in an expandable form at the lowest cost. Staff also plans to acquire a separate e-mail backup solution at a cost of about $5,000 that will similarly compress e-mail files by eliminating duplicates (both the a -mails themselves and their attachments) that will off -load this part of the data backup process while also making it much easier to respond to public records request through advanced search mechanisms. This e -mail archive mechanism will also reduce the size of user mailboxes while not affecting their ability to recover old e -mails from their desktop 1 Outlook client. This part of the data backup plan does not require specific City Commission authority, as its acquisition falls within the existing purchasing rules and prior City Commission action to allow up to $30,000 in current funding to be used for data backup purchases. The Quantum data backup appliance purchase does go beyond the existing authority granted to staff for this purpose. In order to maximize the ability to backup city data and server software, staff plans to explore the consolidation of servers at City Hall with a data recovery center to be located in the Police Headquarters Building, which has a secure server room and backup generator. This design will be possible due to the migration to the Centuryl-ink managed network. Funding to construct the data recovery center, which will permit staff to immediately deploy application servers should the primary unit fail, is included in the FY 2015 Budget Request. Issue: The city needs to immediately increase its backup data storage capabilities by acquiring a Quantum DXA700- series backup data appliance. Recommendations Staff recommends that the City Commission authorize the purchase of a Quantum DXi4701 backup data appliance with deduplication capabilities, an initial storage capacity of 19TB, staff training program, and technical support services for a total cost of $17,229.00. This unit is sufficient to provide a 45 -day data and server software backup retention process. This unit can process data at a rate of almost 6 TB per hour and is expandable through the addition of data storage modules as the city's needs increase. Competitive price quotes were secured from several vendors; the CDW -G price for the Quantum unit was the lowest cost proposed. For comparison, the price from Dell was $28,000 and from HP was $23,500. In addition, city staff was able to negotiate the purchase of a 19 TB Quantum unit for the price normally paid for an 11 TB unit. Attachments: • Quantum DXi4700 Series data sheet. • Price quote from CDW -G for a 19 TB Quantum DXA701 deduplication data backup appliance. Financial Impact: The cost of the unit is $17,229.00 from CDW -G, which is an established governmental contract provider routinely used by the city. This cost will be covered by the existing General Government Computer Hardware /Software budget line item (Account No. 001 - 516 -00- 5235). By using this funding source, some replacements of older desktop computers may be delayed until October. Type of Item: (please mark with an 'Y) Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Reviewed by Reviewed by City Attorney Reviewed by Finance Dept. N/A N/A N/A 2 DXi4700 Series Most Efficient, Broadest Scalability, Simple to Deploy and Manage, Industry- Leading Price /TB, Entry -Level Variable Deduplication and Replication Appliance For small and midsize office environments that want fast on -site restore and long -term data retention, the DXi4700 Series is an extensible deduplication appliance that offers the most efficient variable deduplication and replication, and scales with simplicity. Unlike other deduplication solutions, the DXi4700 provides certainty that all your data is secure and available when you need it most —no matter your architecture, scale, or location. The DXi4700 Series appliance provides a simple and extensible architecture designed for customers' data protection needs, combining industry- leading price /TB, ease -of -use, and the broadest capacity range from 5T13 to 135TB for an entry-level deduplication appliance. The DXi4701 enables a quick return on investment by providing the lowest cost/TB and a single platform for all entry to midrange configurations. Built on Quantum's DXi' software, the DXi4700 Series provides up to 5.9TB /hr native performance and maximum flexibility and value for investment protection in evolving backup environments and includes all software licenses in its base price, including: NAS /OST or VTL, deduplication, replication, and DXi AccentM software for distributed deduplication. „r I KEY BENEFITS Highest Efficiency enables significant power and footprint savings by protecting up to 2.7PB of logical data in a single platform IN Pay -as- You -Grow Scalability through Capacity -on- Demand (CoD) provides simple, predictable, & easy -to- install storage capacity with 4T13 drives Broadest Capacity Range delivers a single platform to support all entry to midrange configurations, from 5T13 to 135TB usable capacity Ease -of -Use enables significant time and money savings by meeting a variety of needs in a single platform, from NAS to VTL presentations and 1GbE to IOGbE connectivity Industry- Leading Price/TB enables a quick return on investment by providing the lowest cost/TB for entry deduplication appliance Enterprise -Class Data Availability ensures reliable recovery and access through data integrity checking, new hot spare capability, and the ability to replicate to multiple DXi or Quantum Q-C[oudTM Comprehensive Data Security through data -at -rest encryption via Self - Encrypting Drives (SEDs) protects against data breach from physical removal of disk drives Figure 1 - Rephcobon of Backup Data fnr Automated DR Protection NAS backup target Presentations: CII 5 ono /or NFS Shares: 128 max OpenStorage(OST) API Presentations: Symantec Storage Severs and Logical Storage Jr Is VTL Fibre Channel Partitions (max]: Drives (max): 64 Cartridges per Partition (max): 9,000 Emulations (libraries): Scalar - ' 24, Sea— 40/80, Sca.a- "CO Scalar 500, Scalar 0000, Scalar 6100C Emulations [drives): DI "7CCC. SDLT 32C, SDI T 600, DL - -S4. L 1C 1. 1 TO -2, LTO -3. L 1 C 4, 1 TO I INLINE PERFORMANCE NAS Interface: 5.3TB /moor DST Interface: 5.8T13hou- VTL Interface: S.9fHProu- DXi Accent: 11.5TBpmu- SYSTEM REDUNDANCY PAID 6. ed-d-t -wer redurdont ... ling hot 5par, or vie, Let "'an hriVe, Power supplier are fs" -tree 1 Ghf sorts, up to two 'GGb1 Optical SFP +I o- Coppe -, and up to two 8Gb I C ports IV-L models Orly) S OFTWARE 1 1 Shipping & Storage: -4° to 1407 1 -20° to 6C °CI "he trio o r of the DXi4701 irCbdes ,icenses for NAS o - V - L, OST, deduphcation, on a- DXi Accent` "software for plot, buted ovencli ation CAPACITY 1 SCALABILITY 5 to 9b % non - condensing ALTITUDE Usable capacity: IS'B to 135TB Scaling increment: 6 8 "H, or 181B Logical Capacity: 100 1 B to 27CL rB "' Hard Disk Drives: CB SPECIFICATI PHYSICAL Dimensions: System Node: 2h ;175n'W) x 3.anIHI x 28.61 IDII (445cm W x 8 6c IHI x 72 sum I DII Expansion Module: 20,[17.8111 WIx34in(IIIx21.81 I0II- [45.1cm IWI x88cri I HI x 56.2on IDII Weight: System Node: 61 Tins I27.7kg1 Expansion Module: T9.G:bs 126.8kg1 P OWER 1 Power Input: Input Voltage: Rated Current: System Node: Expansion Module: Max Current: System Node: Expansion Module: Max Power: System Node: Expansion Module: NEMA 5 -15P to C13 power cord 100 to 2l,OVAC. 5G -601 iz 3.48A to 1 CGVAC, 1.46A fd 24f.VAC LA D l OCVAC, 1.14 Id 240VAC ENVIRONMENTAL SPECIFICATIONS TEMPERATURE Operating: 50° to 86'F 1 to 30 °CI Shipping & Storage: -4° to 1407 1 -20° to 6C °CI RELATIVE HUMIDITY Operating: 20 to 8C % non condensing Shipping & Storage: 5 to 9b % non - condensing ALTITUDE Operating: 5C to �0,000ft f-152 to3,048m1 Shipping & Storage: 50 to 39,370ft -16.2 to 12,000rn1 SYMANTEC OPENSTORAGE 1 SUPPO Support for OSf Is a standard feature for all DXi4700 Series units, allowing users to write data to UST logical storage units 11 SUsI and enabling application -aware replication in NetBackup and Backuo Exec environments. Support includes Optimized Duplication, Auto Image Replication IAIRI, and Oracular Restore Technology (GRIT OST Opiknlzed Synthetic f Lill Backups is supported to reduce network I/O and shorter time to pe-for n ful. restore from incremental backups. D MACCENT DXi Accent software, a standard feature on all DX14700 Series models. allows the backup server to cod.aborate In the reduplication process, off - loading part of the data reduction or tivty so that only unidue blocks are sent over the network to the DXi appliance. This distributed approach prov -des taster backups over bandwidth- constrained LANs or WANs DXi Accent can be enabled ordicabled on a per media serve basis. In support for DXi Accent Is provided through the NetBackup OpenStorage 10S T I API. 1 ENCRYPTIO Data -at -Rest I ncryptlon uses Self I ncrypting Drive ISEDI technology to secure all data stared on the DK4701 This includes file data and metadata, cont,q — tlon fifes, and the DXi software and operatnd system. When Data at Rest Encryption is enabled, aC had onves r the DXi are paired with the disk controllers usrg encryption keys. After this accessing data on the dnves Ferri res the sarne encytpton keys and controllers that were used to write the data This ensures that a dove that s physically removed from the DXi cannot be read using another - system or device. DXi Advanced Reporting, whlc'i Is included on air DXi applances, sets new stauder - ds for onboard intelligence by giving users a detailed view of inlerr.a: applance operations and provides then wth years of backup and rephcation data for extended trend ana'.yc DXi Advanced Reporting reduces admimst aflon t one improves operatons, streamline,, perfo -mance tuning, and helps users maximize the value of them DXi appliances. QUANTUM VISIO Ouantum Vision' provides powerful rnon tonng, reporting, and analysis tools for ail of the Ouamum storage devices in your backup environment you can view the status and track the performance of rnulLpie DXi disk backup systems, vmPRO software, DXi V Series virtual devices, Scala LTFS devices, and Scalar Ilbanes using a sngle flexible interface. 1 Quantum vrr PRO'" software's a complete data protection solution for virtual environments. Combiring simphfied management, apt —zed protection, and future flexibfuty, vmPRC bugs Lin are value to virtual data protection. Protecting —tual data in native VMDK allows customers to easily restore v rtual data in seconds, instantly boot VMs frmn the DR site or the coed, and integrate simply wto their existing backup ntrastucture_ Comb with DXi appliances, vmPRO can reduce resorrce utlrization by as much as 95% and deliver best -of -breed Cloud based data protectior. ".76A A 1 GOVAC, ' 6.33A rd 24l)VAG 6.05A fit 100VAC, 6.47A of 240VAC • 1 1 READ Cuentum ( Cloud provides a new, innovative Cfoud backup and DR strategy des good specifically for 344W, ' "'7LBTL /[ virtual and of yslcal environments. O -Cfoud 's a subscription -based soluton that allows customers 263W, 898BTL/tr of a l . saes to keep more data oftslte for a longer our of Orris by efficienthy r e a l ealing data to the Cloud with a simple, cost - effective approach. Q -Cloud s a secure cloud data protection ofuton that integrates wdn your existing backup coftwor - e and reduces risk for IT Departments whf a conveniert option to etfiaently rep[cate you - data to the cloud_ ra. 1 ,r_cr, uo ' , Rep[ cation compatible w th all DXi Series products, schedules and bandwidth use set In DX147C' schedu,er Replication is asynchronous, one to o -one or multin e to one conOqu ahorsl parGlUOns io same un,t act as rep! cation source or target, units with part tmns actng as rep [ical.or targets can ass support local backup; data is deduplicated and encryeled !AFS 2S6 bill prior to l nnsmission cartridge by - car tridge and file by file replication provides automated access to data at the target CLI support scriptbig /scheduling. Provides application aware repbcatLor with NetBackup and Hackuo FxecCSf interface. Butler, Al From: Jimmy Costantini <jimmcos @cdwg.com> Sent: Tuesday, August 19, 2014 10:53 AM To: Jimmy Costantini Subject: CDW -G Quote Confirmation: Quote #FMTF952 /P.O. Ref. FMTF952 Attachments: FMTF952.pdf PEOPLE WHO GET IT DEAR MARJORIE DILLINGHAM, 1 hank you for considering CDW•G for Your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE CUSTOMER # GRAND TOTAL REFERENCE FMTF952 8/19/2014 FMTF952 0677771 $17,229.00 ITEM QTY CDW# UNIT PRICE EXT. PRICE Quantum DXi4701 Disk 1. 3248146 ,6,100.00 c,6,100.00 110CM Deduplication Backup Appliance, NAS - NAS server - 5 T llfgI Por` DDY17-CN01 OOSA UPJ�P�,C 4311 1 iC)1 or +3 PROP ^ARK GqA `�CHEDUI_E '5f 437'L; QUANTUM DXI4701 CAP EXP 6TB CAP i` c Pat f =: DDY47- iCE6 -001A Contract MARKET 1 3 53,427.00 ,3,427.00 QUANTUM DXI4701 CAP EXP 8TB CAP Mrc, Far r = DOY47 ! CT8 001A C_ MARKET Quantum Phone -Based Installation and Training lat—itts- Package, all zones - technica M(� P 3-t r)Y 15 N YY , -1 1Jf15PEC `II 1 t I;�.1 �; d „tioi� W PIEPIA Pi C,SA SCHi DULE Gr 35r 43 1 3336623 $5,331.00 5,331.00 1 2083767 `:224.00 5224.00 1 Quantum StorageCare Bronze Support Plan Zone 1 - extended service agreement ti+ , (', +rrr iiY17 iYO1 -BI.11 i Quantum StorageCare Bronze Support Plan Zone 1 - extended service agreement UWIPSC Si 1 1 1 31I PdARK_7 Ouantum StorageCare Bronze Support Plan Zone i - extended service agreement C' -;rt' ';DY;7 I(,LH- i3L:11 I1 P`; C 8 11 i 11;1:' ' 3; tiirlitKlT 411 "21II CIL0141111JENi Shipping Address: h Jr 0( ")t E ;fi?C 1e,! i E R Ar1T Phone. ' ,.;/ 6 )6 Shipping Method: DROP SNlP 4RC)UPdC7 Payment Terms; Ma Vi >A 1 3250241 5895.00 `6895.00 1 325 172 3 ;490,00 4:490.00 1 3267806 ;762.00 ` >762.00 SUBTOTAL $17,229.00 SHIPPING 50.00 GRAND TOTAL $17,229.00 0 Jimmy Costantini [ (866) 224 -6103 1 aimmcos @cdwg.com Help and Information: Support I About Us I Privacy Policy I Terms and Conditions his email was sent to lirnrnco5 (� cdwg.con_). Please add cdwsales(u cdwemail.com to your address book. 2014 CL V-G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 -, -V_ 00,; SPA t t ustomer)r 0a , , 1- 7 1 , 1 SPSd d7821c- 79af- 4c90- 96cf- 77195eba5179 2