HomeMy WebLinkAboutItem #08 Approval of Budget Adjustment for Vehicle Parts and RepairsOcoee
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AGENDA ITEM COVER SHEET
Meeting Date: September 16, 2014
Item # 0
Reviewed By
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Approval of Budget Adjustment for Vehicle Parts and Repairs.
Background Summary:
Public Work's Fleet Division has experienced an excessive amount of general fund vehicle repairs in the
current fiscal year which has strained the parts account line. The City entered into a contract with
NAPA to operate the Fleet parts department which has allowed the City to enjoy considerable savings
on parts ranging from 25% to 50% as the Fleet Team performs many of the major repairs in- house.
However, during this fiscal year, several early model vehicles covered under the General Fund have
required major engine and transmission rebuilding. The budget anticipates five (5) major engine or
transmission rebuilds annually, however we have experienced major failures requiring either engine or
transmission rebuilding in twenty one (21) vehicles. Nine (9) of the transmission repairs required
outside vendor services. The excessive costs can be attributed in part to the twenty one (21) marked
Police units that are over ten (10) years old and with more than 100,000 miles on the odometer and the
increasing age of the Fire apparatus.
Due to the extensive failures of multiple vehicles this year across all Departments, the Fleet Division
parts account line requires a budget adjustment to complete the fiscal year. The adjustments will be
transferred from the Police Department, Fire Department and Divisions within the Public Works
Department.
Issue:
Request the City Commission approve the budget adjustment for the Fleet Division's vehicle parts and
repair line.
Recommendations:
Recommend approval of transferring the following funds to the 001 - 541 -40 -4605 account line:
$5,000.00 from 001 - 517 -00 -4100, $16,000.00 from 001 - 541 -10 -5303, $15,000.00 from 001- 541 -10-
5313, $20,000.00 from 001 - 521 -00 -1200 and $24,000.00 from 001 - 522 -00 -6401.
Attachments:
None.
Financial Impact:
The recommended transfer of available funds will maintain a balanced budget.
Type of Item: (please mark with an "x')
Public Hearing
For Clerk's Dept Use
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney 0
N/A
Reviewed by Finance Dept.
N/A
Reviewed by ( )
N/A