HomeMy WebLinkAboutItem #12 Authorization to Transfer Budget Between Accounts in Order to Implement Needed Information Technology and Equipment Purchases1 qk5 1 Y �1�
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AGENDA ITEM COVER SHEET
Meeting Date: September 16, 2014
Item # Substitute for 12
Reviewed By:
Contact Name: Al Butler, Support Services Department Director:
Contact Number: 407 - 905 -3100, ext. 1543 City Manager:
Subject: Authorization to transfer budget between accounts in order JAd needed
information technology and equipment purchases.
Background Summary:
Due to the difficulty of finding suitable candidates for technically challenging vacant positions and
management actions that reduced labor costs, the Support Services Department presently has
sufficient budget in its Regular Salaries account for three months with only one month left in the fiscal
year. This surplus coincides with a shortage in funding for information technology acquisitions related
to improving our data retention and recovery capabilities and other aspects of the city's computer
operations. In addition, there is a growing need to address the neglected public access infrastructure
in the Commission chambers, particularly the audiovisual installation.
As a separate matter, the city is currently seeking a replacement for the existing refrigerator under the
manufacturer's warranty, as the unit does not provide a sufficiently cool interior temperature for the
intended use. It may be necessary for the city to directly acquire a replacement unit as this process
continues.
Issue:
The Support Services Department seeks City Commission authority to transfer $60,500 from Regular
Salaries (Account No. 001 - 518 -00 -1200) to various other accounts in General Government (Cost
Center 516), Support Services (Cost Center 518), and Parks & Recreation capital (Job No. 30609).
Recommendations
Staff recommends that the City Commission authorize the transfer of funds from Account No. 001-
518 -00 -1200 to the appropriate accounts for:
1. A number of one -time information technology purchases-
0 Nagios software to monitor server hardware, virtual machines, and applications for load
balancing
• Malware Bytes anti -virus software
• MailStore Server e-mail archive software
• Dell PowerEdge R520 server for e -mail archive software operations and data storage
• Dell Latitude E6440 laptop computers for Police Department backups (2 units)
• Adtran Netvanta 1638P network switches for the new telecommunications network (2 units)
• Other items related to backup storage and file server management
2. Additional improvements and refinements for the Community Center Reconstruction Project,
ADG Job No. 30609, and to providing flexibility in the project closeout negotiations with the
prime contractor, subcontractors, and suppliers. Any remaining funds could be allocated to
parking improvements and other site work needed to facilitate use of the Lakeshore Center.
Attachments:
None.
Financial Impact:
The available budget in the Support Services Department's Regular Salaries account, No. 001- 518 -00-
1200, at this time is $126,520.07. Payroll through the end of the fiscal year will require about
$66,000.00, leaving $60,520 that will be unexpended for this account. The requested budget transfers
will result in no net change in total expenditures at the end of the fiscal year.
Type of Item: (please mark with an x')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Reviewed by
Reviewed by City Attorney
Reviewed by Finance Dept.
N/A
N/A
N/A
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