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HomeMy WebLinkAbout06-20-06 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 20, 2006 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum lB. PRESENTATIONSANDPROCLAMATIONS I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of May 2, 2006, May 16,2006, and June 6, 2006. (City Clerk Eikenberry) 2. Appointment to the Education Commission. (City Clerk Eikenberry) Members of the Education Commission serve two-year terms. Currently the Education Commission has nine (9) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. One application was received from Ms. Joy Stribling with interest in serving on the board. The City's Education Commission is recommending that the City Commission appoint Joy Stribling to the Education Commission with term ending August 2008. 3. Approval of Traffic Enforcement Agreement for Brookestone Property Owners' Association, Inc. (Police Chief Reffett) A traffic enforcement agreement is required by Florida State Statutes 316.006(2) for the Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the limits of the gated subdivisions. BROOKESTONE PROPERTY OWNERS' ASSOCIATION, INC., is requesting such an agreement. 4. Approval of Expenditure of Police Forfeiture Funds. (police Chief Reffett) Florida State Statutes 932.7055 allows local law enforcement agencies to donate funds from their forfeiture accounts to support any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to grant $500.00 from its police forfeiture account to Mothers Against Drunk Drivers (MADD), Central Florida Chapter. City Commission Regular June 20, 2006 5. Approval of Windsor Landings Subdivision Reuse Water System Extension. (City Engineer Wheeler) This project includes extending 2000 feet of reuse main along Maguire Road to serve the Windsor Landings Subdivision. This will supply reuse water to Windsor Landings subdivision as well as provide stub outs for future connections at Thornebrooke Drive and the undeveloped tract southwest comer of Maguire Road and Roberson Road. South Florida Water Management District (SFWMD) Alternative Water Supply Funding Program had awarded a grant up to $50,000 to the City to help fund this project. City staff has worked through the Meadow Ridge f7k/a Westridge PUD developer, Pulte Home Corp., with their contractor, JEM Equipment Corp. in getting representative costs to perform the work for the reuse pipeline. The Public Utilities and Engineering Departments recommend that the City Commission approve of the contracting with Pulte Home Corp. to have their contractors perform the installation of the reuse main along Maguire Road to Windsor Landings subdivision for $113,687.50. 6. Approval of Plat for Plantation Groves Tract F. (City Engineer Wheeler) Plantation Groves Tract F commercial development is the last undeveloped tract of the Plantation Groves Commercial Complex which is located at the northeast comer of Moore Road and Maguire Road. This plat is for a 7.94 acre commercial development. The site is bounded by Key Isle Apartments to the west and Moore Road to the south. All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. 7. Approval to Award RFP #06-003 Emergency Storm Debris Collection and Disposal. (purchasing Agent Tolbert) In compliance with the Federal Emergency Management Agency requirements and policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Proposals (RFP) was advertised with the intention to award a term contract to one (1) or more qualified contractors that have experience and expertise in providing the necessary services required for rapid mobilization, collection, and disposal of organic and non-organic storm debris from the public right-of-ways and publicly owned land and facilities upon notification by the City. The scope of work includes both declared emergencies such as hurricanes and tornadoes and debris removal from other minor storms as requested by the City. The contract is on an as needed basis, as deemed necessary by the City and shall be renewable for four (4) consecutive years. Staff recommends that the City Commission award four (4) term contracts for RFP #06-003 Emergency Storm Debris Collection & Disposal to Crowder-Gulf Joint Venture, Omni Pinnacle LLC, Asplundh Environmental Services Inc, and 4 Jays-Management Inc. 8. Approval of Purchase of Trailer Sprayer/Chemical Spraying Unit. (Parks and Recreation Director Hayes) The pump on the existing chemical spray unit, which has been in service approximately ten years, needs to be replaced. The pump has been previously replaced once and rebuilt on two other occasions during this time period. In addition to this, other components such as hoses, nozzles, valves, reel, etc., have also been replaced. Staff felt that it would be more cost effective to replace the complete unit. A quote for a new spray unit was received from Kings Service in the amount of $4,500. The Spray unit was not scheduled to be replaced this budget year; therefore, funds need to be transferred. The funds for the chemical spray unit have been transferred from Parks Operating Expense to Parks Capital Outlay. 9. Approval of Change Order No.2 to Britt Construction for the Public Works Facility. (Assistant Public Works Director Elliott) Change Order #2 in the amount of $16,978.54, is for the addition of items not included in the original bid which includes (1) 2nd layer of2 hour fire wall between the offices and the Fleet Garage, (2) addition of further support for proposed mezzanine area above the fleet garage for storage and office areas, (3) additional stucco strip at top of building under the roofline due to flashing concerns (4) concrete the entryway columns. A 21-calendar day time extension will also be required for Change Order #2. In order to decrease the costs associated with this change order the contractor has agreed to utilize money originally budgeted for painting to cover the cost of the stucco and the painting will then be done utilizing in-house staff. Funds are available from the budgeted project funds. Page 2 of 4 City Commission Regular June 20, 2006 10. Approval of South Water Treatment Plant and Tank Painting. (Utilities Director Smith) The 2005-2006 CIP Budget approved the painting of the ground storage tanks and the operations building at the South Water Treatment Plant. The amount allocated ($8000.00) is insufficient to complete this work per the required specifications. The City of Ocoee received three (3) quotes which were $15,000.00 or more; we are requesting that the allocated amount for this work be increased by $7,000.00 to total $15,000.00. The additional funds ($7000.00) for this work would be transferred from Homeland Security project funds. The cost to demolish the Jamela Water Tower will not be expended; the City will enter into a contract to have the tower demolished and removed at no cost to the City. 11. Approval of Engineering Department AutoCAD 2007 Software Purchase. (City Engineer Wheeler) A current version of AutoCAD (version 2007) is required for drafting new design projects, opening electronic submittals and transmissions of design files, and plotting/printing project plan sets. An additional new license and software copy of AutoCAD 2007 is needed for the new Staff Engineer position. Currently, only an outdated version of AutoCAD is available for use which is inadequate for staying concurrent with digital files for City projects and developments within the City. The Engineering department is transferring excess funds from other accounts to purchase this software at this time. I F. PUBLIC HEARINGS ORDINANCE SECOND READINGS 12. Land Development Code Amendment - Illegal Non-Conforming Sites and Structure Ordinance. (Advertised Orlando Sentinel Legal Classified on Thursday, May 25, 2006). (Community Development Director Wagner) Currently, there are no Land Development Code (LDC) provisions requiring properties or structures to be brought back into compliance with the City regulations when a portion of the property is conveyed or transferred to a governmental or quasi-governmental entity, such as for a roadway widening project. This specific problem area was highlighted during the right-of-way purchases or "takings" by the Florida Department of Transportation (FDOT) for the eventual 6-1ane widening of SR 50/Colonial Drive. Properties along this roadway were originally required to fulfill the City's requirements concerning landscaping, buffers/setbacks, signage and parking. In many instances, these requirements reflected the enhanced standards that were adopted for the State Road 50 Activity Center. After the proposed right-of-way takings, many of these properties and/or structures will no longer meet the Land Development Code requirements. This amendment would make the properties or structures illegal and non-conforming, and outline a process to bring these properties back in compliance with the LDC. This new subsection will apply to all properties within the City not just those along SR 50/Colonial Drive. I G. REGULAR AGENDA I 13. Education Commission Request to Change Name to Ocoee School Board. (Community Relations Manager Wright) The Education Commission is requesting that their name be changed to the Ocoee School Board. The Education Commission has difficulty getting feedback and responses from the Orange County School Board. The Commission believes that changing their name to the Ocoee School Board will further enhance their mission and goals, and improve their communication with the Orange County School Board. Page 3 of 4 City Commission Regular June 20, 2006 I (City Clerk I H. STAFF REPORTS 14. Discussion Regarding Possible Revisions to the City Charter. Eikenberry) I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 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