HomeMy WebLinkAbout06-06-06 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
June 6, 2006
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
"
I B. PRESENTATIONS AND PROCLAMATIONS I
Presentation - Fab Five DVD - Jim Sweatman, Greater Orlando Urban Fisheries
Project Leader. (Mayor Vandergrift)
Presentation - New Valencia Community College Campus - Dr. Gaby N. Hawat,
Dean Architecture, Engineering, & Technology and Senior Project Director, New
Campus Initiatives and Economic Development Valencia Community College.
(Mayor Vandergrift)
Presentation - Landscape Options for the Silver Star Medians. (Assistant Public
Works Director Elliott)
I C. COMMENTS FROM CITIZENS/PUBLIC
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEP ARA TEL Y.
1. Reappointment to Code Enforcement Board. (City Clerk Eikenberry)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of
this board is to review infractions of the City Technical Codes, negotiate compliance and impose fines
for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2)
alternate members, all with three year terms. The three-year terms of Jim Morton and Lee Ann Stanley
will expire in June. Both of these members have indicated they are willing to serve another term, if
reappointed. Staff recommends that the Honorable Mayor and City Commissioners reappoint Jim
Morton and Lee Ann Stanley to serve another three-year term on the Code Enforcement Board ending
June 2009.
2. Quarterly Financial Report for the Second Quarter, FY 2006. (Finance Director
Horton)
The report summarizes financial activity for the period January 2006 to March 2006. Revenues are
being collected as anticipated for all funds. Expenditures are being closely monitored and are within
expected ranges. Staff continues to look for new ways to increase revenues and/or reduce expenditures
without compromising the levels of service to the community.
City Commission Regular
June 6, 2006
3. Approval for Renewal of Work Order #VF-596019764-002 with FDOT for State
Highway Lighting, Maintenance, and Compensation Agreement for FY 06/07.
(Assistant Public Works Director Elliott)
The existing contract between the Florida Department of Transportation and City of Ocoee for the
routine maintenance of the State Lighting, Maintenance, and Compensation will expire on June 30,
2006. FDOT is requesting renewal of this contract at $18,081.69. This amount represents a 3%
increase from previous contract period.
4. Approval of Traffic Enforcement Agreement for Villas at Woodsmere
Subdivision. (Police Chief Goclon)
A traffic enforcement agreement is required by Florida State Statutes 316.006(2) for the Ocoee Police
Department to have authority to enforce traffic laws upon the private roads within the limits of the
gated subdivisions. THE VILLAS AT WOODSMERE HOMEOWNER'S ASSOCIATION, INC., is
requesting such an agreement.
5. Approval of Purchase of Computer Equipment/Software. (Police Chief Goclon)
The Police Communications budget for FY 05/06 carried over $29,300.00 in Contractual Services
(317-516-00-3400) from FY04/05 to relocate radio equipment and an antenna from the old fire station
located at 150 N. Bluford Ave. WTEC/Motorola, the company contracted to move the equipment,
originally quoted a price of $29,300.00 to complete the work. WTEC/Motorola was able to move the
radio equipment and the antenna (without having to relocate the structurally unsound and aesthetically
unappealing antenna tower) at a cost of only $16,650.00, resulting in a savings of $12,300.00. With
these savings, the Police Department wishes to purchase $8,000.00 Computer Equipment! Software to
replace four (4) out of warranty CPUs for the Communications Center. The computers are not
budgeted for replacement in the current fiscal year and were most likely going to be replaced in the
FY06/07 budget.
6. Approval of the SJWMD Water Protection & Sustainability Program's Cost
Share Agreement for the City's Reuse Water System Expansion. (City Engineer
Wheeler)
The Cost Share Agreement between City ofOcoee and St. Johns River Water Management District is
in response to the City applying for funding to assist with the expansion of the City's Reuse Water
System. The proposed expansion included in the cost share agreement will include four projects, three
of these projects will be retrofitting The Reflections, Reserve, and The Silver Glenn subdivisions with
a reuse water system. The fourth project will be extending the reuse main along Blackwood Ave in
order to serve Ocoee Commons reuse water. SJRWMD will fund 20% of the projects construction
costs up to $510,000.00. The remaining funding for the three subdivision retrofit projects will be
funded by the 2003 Utility bond issue and are already included in this year's CIP per the approved
Bond Proceed Budget. The remaining portion of the Blackwood Ave. Reuse Main Extension Project
has yet to be funded.
7. Approval of Short-Listed Firms for RFQ #0602 Security Systems Installation,
Maintenance, and Monitoring Services for City of Ocoee Water Treatment
Plants. (Purchasing Agent Tolbert)
A Request for Qualifications (RFQ) was advertised with the intention of soliciting statements of
qualifications from qualified security systems providers to provide installation, maintenance, and
monitoring services for the City of Ocoee Water Treatment Plants. The Selection Committee short-
listed three (3) service providers and one (1) alternate, based on qualifications, to undertake
negotiations so as to award the installation and maintenance of the security systems and provide the
monitoring services to one (1) of the short-listed service providers. The term contract for the
maintenance and monitoring will automatically renew annually with annual cost escalations and terms
to be determined during the negotiation process. Staff recommends the City Commission: l) Approve
the short-listed firms and one (1) alternate firm for RFQ #0602; 2) Authorize staff to proceed with
proposal negotiations with Access Limited Inc., Quality Communications Fire & Security Inc., and
ADT Security Services Inc., and if necessary, negotiate with Wunderlich-Malec Systems as the
alternate firm. Once negotiations are complete, staff intends to recommend a single proposal from one
(1) of the short-listed firms for final approval by the City Commission.
Page 2 of5
City Commission Regular
June 6, 2006
8. Approval of Contract Funding for Miscellaneous Planning Services. (Principal
Planner J ames)
The Community Development Department, in cooperation with the Utilities and Engineering
Departments, is currently engaged in the following planning activities:
l) The update of the St. Johns River Water Management District Consumptive Use Permit (CUP) that
will determine the amount of water that can be pumped from the Floridan Aquifer over the next 10
years; 2) The analysis of the Transportation Analysis Zones (TAZs) for Metroplan Orlando that will
provide input to the area-wide transportation model that will determine future roadway needs (See
attached Metroplan letter, dated May 11, 2006); 3)The redistricting of the City's Commission Districts
for future elections; and 4) The development of the Proportionate Share Ordinance for Transportation
as required under new statewide growth management legislation. Renaissance Planning Group (RPG),
the City's transportation continuing service providers, has provided a cost estimate to assist in the
completion of the above tasks. Staff recommends that the Mayor and City Commissioners approve the
contract for Renaissance Planning Group for miscellaneous planning services by authorizing the
payment of funds from road impact fees and minor adjustments to the Community Development
Department budget.
9. Request for Transfer of Funds to Cover Election Costs. (City Clerk Eikenberry)
During the City's Budget Process in June 2005 the Supervisor of Elections Office did not have cost
information for the upcoming 2006 Elections. The amount of $7,000 was placed in the election line
item based on previous election costs being under $6,000. Bills from the Supervisor of Elections
Office have now been received for the general and run-off elections, with the total amount being
$10,848.00. An additional $2,340.59 was spent on advertising and printing of the ballots. Total 2006
election costs were $13,l89.19, exceeding the budgeted amount by $6,l89.l9. Staff recommends the
Mayor and Commission approve the transfer of funds in the amount of $6,189.19 from the
Commission Contingency Fund to the City Clerk Budget, Election Expense Fund #-001-512-10-5600.
I F. PUBLIC HEARINGS
10. McCormick Woods, Phase 3 - Preliminary/Final Subdivision Plan. (Advertised
Orlando Sentinel Legal Classified on Thursday, May 25, 2006). (Community Development
Director Wagner)
McCormick Woods Phase 3 subdivision is a continuation of the previously approved McCormick
Woods (phase 1 & 2) residential subdivision. The Preliminary/Final Subdivision Plan proposes 30
single-family residential lots on approximately 9.86 acres. The property is zoned R-lA requiring a
minimum lot width of 70 feet and lot size of 8,000 SF. Proposed land density for the project will be
3.04 units per acre.
ORDINANCE SECOND READINGS
11. Ordinance Creating a Trust Fund for the Community Redevelopment Agency
(CRA). (Advertised Orlando Sentinel Legal Classified on Thursday, May 25. 2006). (Assistant
City Manager Croteau)
On September 21, 2004, the City Council adopted a resolution finding a certain defmed area of the
City of Ocoee had conditions of "blight" as that term is defined in the Community Redevelopment
Act. The steps in the process of redeveloping that area in accordance with the Act are: (i) create a
Community Redevelopment Agency; (ii) adopt a redevelopment plan; and (iii) create a redevelopment
trust fund and provide for the deposit therein of increment revenues attributed to the redevelopment
area. The Redevelopment Act states that in a county that has adopted a home rule charter all
redevelopment powers are vested in the county. A municipality located within such a county may
exercise redevelopment powers under the Act only if the governing body of the county has delegated
those powers to the governing body of the city. ~ 163.400, Florida Statutes. Orange County had
adopted a home rule charter. On March 2l, 2006, the Orange County Board of County Commissioners
unanimously approved the CRA Resolution, and an Interlocal Agreement with the City of Ocoee
delegating authority for creating and managing a community redevelopment agency to the City. The
City approved the ordinance officially creating the Community Redevelopment Agency (CRA) on
April 18, 2006.
Page 3 of5
City Commission Regular
June 6, 2006
Modifications to Chapter 143 – Solid Waste Ordinance.
12.
(Advertised in Orlando
(Assistant Public Works Director
.
Sentinel Orange Extra on Thursday, May 25, 2006)
Elliott)
In order to implement the changes in service previously approved by the City Commission to the
City’s solid waste services, it is necessary to revise Chapter 143 of the City Code (Solid Waste). The
revisions included primarily effect the residential curbside services as highlighted in the attached
ordinance. Specifically, the changes (i) authorize the use of an additional garbage cart for residential
customers for an additional charge, (ii) provide for the collection of up to 10 bulk items or 4 cubic feet
of bulk waste per month, whichever is greater, (iii) provides for the City Commission to establish
deposit fees by resolution, (iv) authorizes the City to collect a payment in lieu of franchise fee not to
exceed 25% if it provides collection services in lieu of a franchisee, and (v) allows the City
Commission to establish by resolution a procedure for customers to “opt out” of the non-ad valorem
assessment for solid waste collection and pay charges directly to the City on a monthly basis.
G.ORDINANCE FIRST READING – PUBLIC HEARING
Land Development Code Amendment – Illegal Non-Conforming Sites and
13.
Structure Ordinance.
(Second Reading Scheduled for June 20, 2006).(Advertised Orlando
(Principal Planner James)
.
Sentinel Legal Classified on Thursday, May 25, 2006)
Currently, there are no Land Development Code (LDC) provisions requiring properties or structures to
be brought back into compliance with the City regulations when a portion of the property is conveyed
or transferred to a governmental or quasi-governmental entity, such as for a roadway widening project.
This specific problem area was highlighted during the right-of-way purchases or “takings” by the
Florida Department of Transportation (FDOT) for the eventual 6-lane widening of SR 50/Colonial
Drive. Properties along this roadway were originally required to fulfill the City’s requirements
concerning landscaping, buffers/setbacks, signage and parking. In many instances, these requirements
reflected the enhanced standards that were adopted for the State Road 50 Activity Center. After the
proposed right-of-way takings, many of these properties and/or structures will no longer meet the Land
Development Code requirements. This amendment would make the properties or structures illegal and
non-conforming, and outline a process to bring these properties back in compliance with the LDC.
This new subsection will apply to all properties within the City not just those along SR 50/Colonial
Drive.
H.REGULAR AGENDA
Ocoee Crown Point PUD, RFP #06-001 – Developer Recommendation. (City
14.
Manager Frank and Community Development Director Wagner)
On December 6, 2005, the Mayor and City Commissioners authorized City Staff to advertise a Request
for Proposal (RFP) for sale of residential land within the Ocoee Crown Point PUD. This RFP
identified numerous design parameters each developer would be required to include in their respective
proposals. This ensured that all respondents had an equal opportunity to bid on the project. Over 20
developers picked up the initial RFP packet. A mandatory Pre-Proposal conference was held with the
prospective applicants to go over the very detailed design requirements contained within the RFP and
to answer any questions regarding an extensive list of due diligence materials provided to each
developer. All pertinent RFP response requirements were also addressed to ensure that each
respondent would provide the correct materials in the proper format. Based upon a very detailed and
exhaustive review of each respondent’s RFP proposal, including all additional interviews and site
visits, the City Manager and staff were unanimous in their opinion that the Centex proposal offered the
best price, character of development and design quality by a clear margin over the other two proposals,
with Ryland ranked number two and KB Homes ranked number three.
Page 4 of 5
City Commission Regular
June 6, 2006
15. Approval of West Road Development Agreement. (Community Development
Director Wagner)
The City has been negotiating for several months with the developer of the Fountains West Shopping
Center regarding the needed realignment of West Road at its intersection with Ocoee-Apopka Road.
In order to proceed with the proposed land use change to the Comprehensive Plan and process the
rezoning of the property to PUD, the City has required the developer to rework the off-set intersection
to be consistent with the Orange County plans for construction of the new Clarcona-Ocoee Road
widening and realignment. The proposed tri-party agreement, which has already been approved by
Orange County staff and the developer, provides for the abandonment of the existing West Road and
the construction of a new, relocated road to match up with Ocoee Crown Point Parkway. This
agreement requires contributions from all three parties to ensure that this work may be accomplished to
not only solve the short-term traffic problem, but also to set the stage for a long-term solution once the
County moves ahead with the Clarcona-Ocoee project.
16. Approval of Three-Year Collective Bargaining Agreement between the City and
Teamster Local 385. (Human Resources Director Carnicella)
This collective Bargaining Agreement governs the terms and conditions of employment for Police
Officers covered under the Teamsters Union. The financial impact of this Collective Bargaining
Agreement will be funded in the following manner: $20,000 from Contingency that was already
budgeted for Police Department salary changes from the HRMP salary study, $72,826 budgeted for
COLA & merit increases and an additional $ll9,237 savings from the Police Dept. salary line item as
a result of unfilled vacancies within the department (total cost of$2l2,063).
17. Appointment to the Citizen Advisory Council for Ocoee Police Department.
(City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Police Department serve three-year terms. The
Resolution creating the Board allows no more than fifteen (l5) members. The board currently has
fourteen (14) members. Two (2) applications were recently submitted. Fred Wilsen (District 2) and
David Ball (District l). Staff recommends the City Commission consider appointing Fred Wilsen or
David Ball to the Citizen Advisory Council for Ocoee Police Department with a term ending January
1, 2009.
18. Consideration of Cancelling/Rescheduling the Commission Meeting Scheduled
for July 4, 2006, and Consideration of Taking a Summer Break in August 2006.
(City Clerk Eikenberry)
I I. STAFF REPORTS
19. Discussion Regarding Charter Review Board. (City Clerk Eikenberry)
20. Report on North Lakeshore Drive. (City Clerk Eikenberry)
21. Commission Appointments to Local Boards and Ex-Officio Membership on City
Boards. (City Clerk Eikenberry)
I J. COMMENTS FROM COMMISSIONERS
I ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT TIDS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR TIDS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE wmCH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WIDCH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
Page 5 of5