HomeMy WebLinkAboutItem #09 Request for Transfer of Funds to Cover 2006 Election Expenses
AGENDA ITEM COVER SHEET
Meeting Date: June 6, 2007
Item # q
Contact Name:
Contact Number:
Beth Eikenberry
1022
Reviewed By:
Department Director:
City Manager:
Subject: Request for Transfer of Funds to Cover Costs of the March 14, 2006 G.eneral Election
and the April 11 , 2006 Run-Off Election.
Background Summary: '!-
During the City's Budget Process in June 2005 the Supervisor of Elections Office did not have cost information for
the upcoming 2006 Elections. The amount of $7,000 was placed in the election line item based on previous
election costs being under $6,000. Bills from the Supervisor of Elections Office have now been received for the
general and run-off elections, with the total amount being $10,848.00. An additional $2,340.59 was spent on
advertising and printing of the ballots. Total 2006 election costs were $13,189.19, exceeding the budgeted amount
by $6,189.19.
Issue:
Should the Mayor and Commission approve the transfer of funds in the amount of $6,189.19 from the Commission
Contingency Fund to the City Clerk's Budget, Election Expense Fund #-001-512-10-5600 to cover the costs of the
2006 general and run-off elections?
Recommendations
Staff recommends the Mayor and Commission approve the transfer of funds in the amount of $6,189.19 from the
Commission Contingency Fund to the City Clerk Budget, Election Expense Fund #-001-512-10-5600.
Attachments:
Supervisor of Elections Bills (2)
--
-4
~
Financial Impact:
$6,189.19 from Commission Contingency (remaining balance $122,000)
..~......
~.
--=-
Type of Item: (please mark with an .x'J
Public Hearing
Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
~ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
~
N/A
N/A
N/A
SUPERVISOR OF ELECTIONS DATE: April 13,2006
ORANGE COUNTY INVOICE: F4112006
119 W. KALEY ST.
ORLANDO, FL 32806
INVOICED TO: ELECTION DATE:
City of Ocoee April 11, 2006
Attention:Beith Eikenberry, City Clerk
150 Lakeshore Drive
Ocoee, FL 34761
DESCRIPTION QUANTITY UNIT COST TOTAL
Voter Lists nfa
Notices of Elections Mailed:
Cost of Notice nfa $0.20
Postage nfa $0.37
Candidate Petitions Verifed: nfa $0.10
Absentee B?lIots:
. Supplies & Handli~g 253 $1.75 $442.75
Postage 237 $0.39 $92,43 I'
Signatures verified 187 $0.10 $18.70 r
Tabulator Rental
(includes voting booth, EBB, ballot layout, etc 1 $150.00 $150.00
*Additional Tabulator - Early Voting 1 $25.00 $25.00
*Additional cost for creating Audio Ballots 1 $98.08 $98.08
Precinct Supplies 1 $50.00 $50.00
*Early Voting Supplies 1 $16.66 $16.66
Sample Ballot Post Card Costs:
Actual Cost incurred per voter nfa $0.19
Data Processing
PR/PL:
cost per voter record 3989 $0.03 $103.71
Phone Lines
Actual costs incurred 1 $3.88 $3.88
*Equipment Delivery
Actual costs incurred per pet. 1 $105.94 $105.94
Street Index:
Set-up charge ~'" 1 $9.00 $9.00
cost per street ~ 291 $0.001 $0.29
*County-wide list ji= 1 $25.00 $25.00
*SOE staff Weekend Early Voting: 1 $267.64 $267.64
Pollworkers
*Pollworker backups 1 $403.33 $403.33
Clerk ..' 1 $200.00 $200.00
..
Tabulator Inspector 1 $100.00 $100.00
Ballot Issuer 1 $100.00 $100.00
PR/PL Inspector 3 $100.00 $300.00
Poll Deputy 1 $100.00 $100.00
Internet Oath Person 1 $175.00 $175.00
NOTES: TOTAL DUE: $2,787.42
*These charges were pro-rated based on the number of cities holding Elections
on the same day. REMIT TO:
Supervisor of Elections
Orange County
P.O. Box 562001
Orlando, FL 32856-2001
407-836-2070
SUPERVISOR OF ELECTIONS DATE: March 30, 2005
ORANGE COUNTY INVOICE: F03142006
119 W. KALEY ST.
ORLANDO, FL 32806
INVOICED TO: ELECTION DATE:
City of Ocoee March 14, 2006
Attention:Beith Eikenberry, City Clerk
150 Lakeshore Drive
Ocoee, FL 34761
DESCRIPTiON QUANTITY UNIT COST TOTAL
Voter Lists n/a
Notices of Elections Mailed:
Cost of Notice 130 $0.20 $26.00
Postage $0.37
Candidate Petitions Verifed: n/a $0.10
Absentee Ballots:
Supplies & Handling 216 $1.75 $378.00
Postage 193 $0.39 $75.27
Signatures verified 146 $0.10 $14.60
Tabulator Rental
(includes voting booth, EBB, ballot layout, ete 1 $150.00 $150.00
*Additional Tabulator - Early Voting 1 $9.38 $9.38
Additional Tabulator - Polling Places 2 $75.00 $150.00
Precinct Supplies 3 $50.00 $150.00
*Early Voting Supplies 1 $6.25 $6.25
Sample Ballot Post Card Costs:
Actual Cost incurred per voter 11556 $0.19 $2,195.64
*Actual cost for creating Audio Ballots 1 $66.80 $66.80
Data Processing
PRlPL:
cost per voter record 11556 $0.02 $184.90
Phone Lines
Actual costs incurred 1 $1,158.71 $1,158.71
*Equipment Delivery
Actual costs incurred per pct. 3 $169.43 $508.29
Street Index:
Set-up charge 1 $9.00 $9.00
cost per street 834 $0.001 $0.83
*County-wide list 1 $7.50 $7.50
*SOE staff Weekend Early Voting:
Saturday Feb.18th & 25th 1 $86.51 $86.51
Pollworkers
*Pollworker backups 1 $58.50 $58.50
Clerk 3 $200.00 $600.00
Tabulator Inspector 3 $100.00 $300.00
Ballot Issuer 3 $100.00 $300.00
PR/PL Inspector 8 $100.00 $800.00
Poll Deputy 3 $100.00 $300.00
Internet Oath Person 3 $175.00 $525.00
NOTES: tQ'fAi1j:QOg'~h:iD.'...)."..'.'. ,....i:i$$i()~t:~8
"These char!;Jes were pro-rated based on the number of cities holding Elections
on the same day. REMIT TO:
Supervisor of Elections
Orange County
P.O. Box 562001
Orlando, FL 32856-2001
407-836-2070