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Home My WebLink About10-21-14 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 21, 2014 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Fire Services Workshop Held August 27, 2014, Final Budget Hearing Held September 17, 2014, and Regular Commission Meeting Held October 7, 2014. (City Clerk Eikenberry) 2. Reappointments to the Violations Hearing Board. (City Clerk Eikenberry) The Violations Hearing Board consists of seven (7) members of which two must be members of the Citizens Advisory Council of the Ocoee Police Department (the "CACOPD "). Additional members of the Violations Hearing Board may also be members of the CACOPD. All members of the Violations Hearing Board must be residents of the City of Ocoee, own real property in Ocoee, or be an owner of a businesses located in Ocoee. Member Amey was appointed by Commissioner Johnson and Member Garland was appointed by Commissioner Hood. Both members have declared an interest in serving another 2 -year term. 3. Approval of 2014/2015 Budget Equipment Purchase — Mower Replacement. (Public Works Director Krug) The Public Work's Streets Division incorporated replacement of the right of way mowers in this fiscal year. One mower was replaced early per Commission approval at the July 15, 2014, meeting due to a catastrophic engine failure during the height of the mowing season. The remaining three (3) mowers will be replaced with the same previously selected model from Hustler Turf Equipment, Inc. The Hustler Super Z mowers are available through the competitively bid State of Florida Contract #760- 000-10-1, provided and warrantied locally through Pounds Mower & Supply, Inc. The contract cost for a 60" mower is maintained at $10,437.96, and less than competitors' model costs. Public Works recommends approval to purchase the replacement Hustler Super Z 60" mowers through the State of Florida Contract #760 - 000 -10 -1 at the bid price of $10,437.96 per mower for a total of $31,313.88. 4. Approval of State Traffic Signal Maintenance and Compensation Agreement Amendment, Phase 1 -B. (Public Works Director Krug) Regular City Commission October 21, 2014 The FDOT continues working with local maintaining agencies to update the State's Traffic Signal Maintenance and Compensation Agreement. The Commission approved the Phase I -A Agreement Update at the July 15, 2014 meeting. The latest interim update from the FDOT further clarifies and reduces the City's liability for maintaining traffic signal systems on State roads. The updated agreement is Phase I -B of the process and will be in effect for the 2014/15 fiscal year. Public Works will continue to work with the FDOT on the Phase 1I update to be brought back for approval in 2015. The City's current contracted proactive maintenance program exceeds the minimum State proposed standards and ensures proper operation of all signals throughout Ocoee. Public Works recommends approving the new State Phase I -B Traffic Signal Maintenance and Compensation Agreement with the FDOT as it clarifies and further reduces City liability. The City Attorney has determined the Commission need only approve the one -page Phase I -B Amendment as the Phase I -A Agreement was previously executed. Approval of Award of B14 -05 Ocoee Wastewater Treatment Plant Bar Screen Replacement Project. (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City), bids were solicited from qualified supplier- contractors for the Ocoee Wastewater Treatment Plant Bar Screen Replacement (Project). The project consists of the removal of the existing bar screen #1 and replacing the screen with a new fine screen. The replacement screen was specified by the City of Ocoee Utilities Department. The bid was publicly advertised on July 6, 2014, and opened on August 19, 2014. There were a total of four (4) bids received with one (1) bid being Non - Responsive. Of the three (3) responsive bids, one (1) bid provided both specified and equal equipment, one (1) provided only the specified equipment and one (1) submitted a bid with equal equipment. The Utilities and Finance Departments reviewed the bids, which had a range of values from $106,121.00 to $338,350.00. Staff recommends awarding the bid to FilterONE USA, Inc., in the amount of $106,121.00, as the most responsive and responsible bidder. G. SECOND READING OF ORDINANCES - PUBLIC HEARINGS 6. Second Reading of Ordinance - Approval of Amended Ordinance for the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund Reflecting Changes Made by CBA. (Advertised in the Orlando Sentinel on Thursday, October 9, 2014). (Police Chief Brown) The Pension Board for the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund is governed by City of Ocoee ordinance. Changes to the Police and Fire pension benefits were agreed upon in the Collective Bargaining Agreements of the Police and Fire unions with the City of Ocoee. The Pension Ordinance must be amended to reflect the changes. 7. Second Reading of Ordinance - Amending General Employees' Retirement Ordinance No. 2009 -020. (Advertised in the Orlando Sentinel on Thursday, October 9, 2014). (General Employees' Retirement Board Chairman Wagner) At a Special Meeting held on August 19, 2014, the General Employees' Retirement Board adopted an amended Annual Actuarial Report dated August 13, 2014, which was based upon the results of an Actuarial Experience Study performed by Foster & Foster, Inc. The purpose of this study was to evaluate the assumptions and methods used to determine funding levels for the General Employees' Trust Fund to ensure financial soundness going forward. After careful review of all of the parameters affecting required contributions rates needed to adequately fund the retirement program, the Board accepted several actuarial assumption changes that are incorporated in the amended Annual Actuarial Report. These modifications resulted in a significant reduction to the required City contribution rate from 20.5% to 13.14 %, for an annual monetary savings to the City of almost one -half million dollars. H. REGULAR AGENDA 21Page Regular City Commission October 21, 2014 8. Code Enforcement Reduction of Fine/Lien for A &D Ocoee Plaza Inc., re: 100 W Silver Star Road. (Fire Inspector Sorenson) This property was cited on February 22, 2011, by Fire Inspector Shawn Sorenson for fire alarm in trouble; fire alarm out of inspection date; fire sprinkler is red tagged and needs repaired and missing ceiling tiles. On April 26, 2011, the Code Enforcement Board issued an order to comply by May 13, 2011, or be fined $100.00 per day per violation. On August 29, 2011, the respondent came into compliance. A & D Ocoee Plaza Inc., appeared before the Code Enforcement Board on September 23, 2014, and requested a reduction of the fine / lien amount of $21,400.00. The Code Enforcement Board is recommending the fine /lien be reduced to $3,315.83, the city's cost. The decision by the Board to reduce the amount was based on testimony and answers from Lisandro Diaz. 9. Designation of Voting Delegate — National League of Cities, Inc. Annual Business Meeting. (City Clerk Eikenberry) The National League of Cities (NLC) is holding their Annual Business Meeting in Austin, Texas, on Saturday, November 22, 2014 at the conclusion of the Congress of the Cities and Exposition. The NLC is requesting that City of Ocoee's Voting Delegate is designated and received by November 5, 2014. 10. Holiday Schedule for 2015. (City Clerk Eikenberry) Section 8.01 of the Personnel Rules and Regulations lists Holidays that will be observed annually in the City of Ocoee. Each year the Commission approves those holidays as well as selects dates for those holidays that are not strictly defined. 11.1 Recommendations New Year's Day January 1 Thursday, January 1, 2015 Martin Luther King, Jr. Day Third Monday In January Monday, January 19, 2015 Memorial Day Last Monday in May Monday, May 25, 2015 Independence Day /4` of July Falls on a Saturday in 2015 Friday, July 3, 2015 Labor Day First Monday in September Monday, September 7, 2015 Thanksgiving Day Fourth Thursday Thursday, November 26, 2015 Day After Thanksgiving Day after Fourth Thursday Friday, November 27, 2015 Before or After Christmas As determined by Commission Thursday, December 24, 2015 Christmas Day December 25 Friday, December 25 2015 )iscussion Re: Setting a Policv on Pets Being Allowed at Events. (Commissioner Wilsen) I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. ___3 1 Pabe_