HomeMy WebLinkAboutItem #06 Ad for Florida League of Cities 'Quality Cities' Magazine
AGENDA ITEM COVER SHEET
Meeting Date: May 16, 2006
Item # fJ)
Contact Name:
Contact Number:
Joy Wright
1530
Reviewed By:
Department Director:
City Manager:
Subject: Advertisement in the Florida League of Cities "Quality Cities"
Background Summary:
The 80th Annual Conference of the Florida League of Cities will be held August 10-12, 2006, at the Hyatt Regency
Hotel in Jacksonville. In previous years, the Commission has voted to approve a half-page, black and white
advertisement in the special conference issue of Quality Cities magazine.
Issue:
Should the Mayor and Commission place a half-page, black and white advertisement in the special conference
issue of Quality Cities magazine, at a cost of $300.00?
Recommendations
Staff recommends the Mayor and Commission place a half-page, black and white advertisement in the special
conference issue of Quality Cities magazine, at a cost of $300.00. Additionally, directs staff to insert an updated
commission photograph and script, and forward the ad to Florida League of Cities.
Attachments:
Letter from Florida League of Cities
Advertisement from last year
Financial Impact:
$300.00 Commission Contingency
Type of Item: (please mark with an "x'J
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
_ Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
~ConsentAgenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
~
FLORIDA LEAGUE OF CITIES, INC.
MEMORANDUM
TO:
Key Officials
Local/Regional Leagues
S,,\
,... Stewart Nelson, Graphics Designer
FROM:
DATE:
April 7, 2006
SUBJECT: Advertising in Conference Issue of Quality Cities
We are pleased to announce that the 80th Annual Conference of the Florida League
of Cities will be held August 10-12, 2006, at the Hyatt Regency Hotel in Jacksonville.
As in previous years, we are extending to all Florida cities, member counties and
local/regionalleagues an invitation to advertise in the special conference issue
of Quality Cities. This offers an excellent opportunity to extend best wishes for
a successful conference to our host, the City of Jacksonville. The deadline for
advertising space reservations and advertising copy is May 19, 2006.
We have enclosed a form that must be signed and returned for ad placement. The
form includes ad sizes and costs. If your city advertised last year, a copy of your ad is
enclosed. You can use it in developing this year's ad. If you did not advertise last year,
sample ads are enclosed.
To make your ad more attractive, we encourage you to include artwork such as your
city's logo or a photograph. To ensure the highest quality reproduction of your ad,
please call me if you have questions concerning our magazine production require-
ments or e-mail meatsnelson@flcities.com. You may expedite your reservation by
faxing the form to (850) 222-3806 or mail the original agreement to my attention.
We look forward to your continued cooperation and support in our efforts to make
this conference the best ever.
Enclosures
301 South Bronaugh Street, Suite 300 . Post Office Box 1757 . Tallahassee, FL 32302-1757
Telephone (850) 222-9684 · Suncom 278-5331 . Fax (850) 222-3806 . Internet: www.flcities.com
1 Page Ad Black and white - $500.00
7-l/4"w x 9-l/4"h
1 Page Ad 4-color - $1,000.00
7-l/4"w x 9-l/4"h
NOTE:
Please ensure that your ad conforms to the sample sizes
shown in this document.
If your full page ad (8.5x11) has bleeds, please allow for at least 1/8 inch bleed
on all sides of your document.
Ads built in Word or Publisher are accepted, however, we must rebuild your ad in
a different program for use in the magazine. Therefore, we cannot guarantee a
font match.
Accepted ad formats are InDesign CS, TIFF, EPS, JPEG and PDF for PC. Mac
files will be placed by the printer when the magazine goes to press unless a PDF
version is submitted. We recommend that you send a hard copy of your ad so
that we can be sure it prints correctly.
If you send your ad in PDF format, please set the conversion preferences for
"Press" with all fonts embedded. Be sure to review your PDF document after
you have created it to ensure that it is the same as your original. If you have any
questions about how to do this in Word, please contact us for assistance.
Any questions, please e-mail Stewart Nelson at snelson@flcities.com or call
(850) 222-9684.
PLEASE SEE OTHER SIDE FOR SMALLER AD SIZES.
The
(name of Municipaliry/Counry/Local-Regional League)
would like to place a
o 1 page - $500.00 b/w-width 7-1/4" x height 9-1/4"
o 1/2 page - $300.00 b/w-width 7-1/4 x height 4-1/2"
o 1/4 page - $200.00 b/w-width 4-1/2" x height 3-1/2"
o 1/8 page - $110.00 b/w-width 2-3/8" x height 3-5/8"
o 1 page - $1,000.00 4 color
o 1/2 page - $800.00 4 color
o 1/4 page - $700.00 4 color
o 1/8 page - $610.00 4 color
ad in the annual conference issue of Quality Cities.
Indicate one:
D The
would like to run the same ad as last year with the only changes being 80th Annual Conference and
host, the City of Jacksonville.
(name of Municipaliry/Counry/Local-Regional League)
D I would like the following copy to appear in our ad (if using a previous year's ad, please make cor-
rections on tear-sheet or additional sheet):
I am enclosing: 0 black and white artwork, 0 digital file or 0 a photo to be used in the ad.
("Instant" photos are not acceptable.)
Signature:
Title:
Print name:
Phone:
Due to time constraints, we cannot provide proofs of ads, but welcome your ads on computer disk
(call for information) or as camera-ready ads.
Your advertising copy and this
signed form must be in the
League's office no later than
May 19, 2006. For more infor-
mation, please call Stewart
Nelson at (850) 222-9684 or
Suncom 278-5331.
OFFICE USE ONLY
PAID
Dare
Check #
Amount $
Account #
Please fax the completed form and ad copy to Stewart Nelson at (850) 222-3806 or send by mail to:
Stewart Nelson, Florida League of Cities, P.O. Box 1757, Tallahassee, FL 32302-1757
or for overnight mailing: Florida League of Cities, 301 South Bronough Street, Suite 300, Tallahassee. PI. 1710l
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32 Florida League of Cities
(/-r) Mayor Scott Vandergrift,
Commissioners: Scott Anderson,
Nancy Parker, Danny Howell and
Rusty Johnson.
www.ci.ocoee.fl.us
(407) 905-3100