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HomeMy WebLinkAbout05-02-2006 Agenda May 2, 2006 OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida' AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Proclamations - (Mayor Vandergrift) Bike Month - May 2006 National Police Week - May 15th - 20th I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of April 18, 2006. (City Clerk Eikenberry) 2. Appointment to the Park and Recreation Advisory Board. (City Clerk Eikenberry) Members of the Parks and Recreation Advisory Board serve two-year terms. Currently the board has ten (10) members. The Resolution provides that the Parks and Recreation Advisory Board membership shall consist of thirteen (13) members. One application was on file for the Parks and Recreation Advisory Board; therefore staff recommends the City Commission consider appointing Phyllis Neal-Wilson to the Parks and Recreation Advisory Board with a term ending October 2008. 3. Approval of FDOT Grant, Handheld Traffic Citation Device Purchase. (Police Chief Goclon) The budget for fiscal year 05/06 includes the purchase of six (6) electronic ticket writers as part of the FDOT aggressive driving enforcement grant. FDOT will reimburse the cost of the citation writers and related products after purchase. The devices are to be used for traffic enforcement and will be assigned to the six (6) members of the traffic division including the two (2) new motorcycle officers, the aggressive driving enforcement officer and the DUI enforcement officer. It is respectfully recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to purchase six (6) handheld electronic traffic citation devices and required accessories from Advanced Public Safety (APS) in the amount of $26,000.00. The full purchase amount of $26,000 will be reimbursed after purchase. 4. Approval of Investment Policy Revision. (Finance Director Horton) The external auditors recommend the City amend its investment policy requiring a cap on the percentage of the portfolio invested in certain types of issues. Staff was not in compliance with the City's investment policy during FY2005. Interest rates on an issue type which is restricted to only 25% of the portfolio offered an opportunity to earn the highest yield at the time of investing. Staff City Commission Regular May 2, 2006 took advantage of the opportunity thus exceeding the 25% cap. Staff recommends the Commission approve the revised Investment policy reflecting the removal of the percentage caps contained in the policy, which appeared under Authorized Investments and Maximum Maturities (PA). 5. Approval of Plat for Villas at Woodsmere. (City Engineer Wheeler) The Villas at Woodsmere multi-family residential development is an undeveloped parcel bound by Good Homes Plaza to the North and West, by Rose Hill Subdivision on the north and by Good Homes Road on the East. This plat is for a 6.38-acre multi-family residential development, which consists of 64 townhouse units. All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. The Performance Surety Escrow Agreement has been submitted with a check to replace the required performance bond, which covers 115% or the remaining site improvements. 6. Approval of Conversion of South Water Plant and Forest Oaks Water Plant to Bulk Supply Liquid Chlorine. (Utilities Director Smith) Currently, both the South and Forest Oaks water plants use free chlorine as the primary method of water treatment. Each plant uses "on-site generation" to create liquid chlorine. The unit's process equipment, which is used to generate the chlorine, has reached the end of its' service life (ten years) cycle and needs to be either refurbished or replaced with another source of liquid chlorine. Wherein staff is recommending the purchase of bulk chlorine supply. To be able to convert the water treatment plants to bulk chlorine, the chlorine feed system and dosing pumps will need to be replaced as opposed to the replacement of the chlorine generators. This action is subject to City Commission approving F.Y. 2005/2006 Mid Year Budget, which includes funding for conversion projects. Staff is recommending the awarding of the conversion work to Guardian Equipment, Inc. and will be piggybacking off of Guardian's contract with Seminole County in the amount of $18,386.50 for the South Water Plant and $18,772.00 for the Forest Oaks Water Plant; and staff also recommends that it procure liquid bleach needed for the remainder of fiscal year 2005/2006 from Odyssey. Inc. and will be piggybacking the Odyssey contract with the City of Mulberry, Florida, in a not to exceed amount of $35,000.00. 7. Approval of Purchase of Computer Hardware for Line Upgrades and New Computer for Water Conservation Coordinator. (Utilities Director Smith) The Utilities Department is in need of upgraded computer hardware to improve the connection between the Utility Department and City Hall's main server. The cost to upgrade the connection is $6300.00 and $300 per month for the use of the T -1 circuit service line. In addition, the Utilities Department is requesting that new desktop PC be purchased for the Water Conservation Coordinator who currently does not have a computer. The cost for the new computer will be $2300.00. 8. Approval of City Contract with Sprint to Provide Redundant Phone Service to the EOC at a Total Cost of $27,220. (Information Systems Director Ross) Currently, Sprint provides all telecommunications services to the EOC from the same facility. Therefore, when that facility is offline, the EOC is without any telecommunication services. Staff proposes having Sprint install redundant telecommunications lines from a different facility as a backup. 9. Approval for Use of Seminole County Contract IFB-3110305/GMG for Construction Maintenance of Traffic Signals. (Public Works Director Zaitooni) In preparation for construction of the proposed new and modification of existing traffic signals in current fiscal year and FY 2006-07, staff is proposing (1) use of Seminole County's Term Contract IFB-311 0-05/GMG-A/B, for Traffic Signals and Related Construction Appurtenances and System Communication Products, with Traffic Control Devices, Inc. and Chinchor Electric, Inc.; and (2) authorize staff to issue purchase orders to Traffic Control Devices, Inc. or Chinchor Electric, Inc., based on unit prices specified in Term Contract IFB-3ll 0-05/GMG-A/B. I F. PUBLIC HEARINGS ORDINANCE SECOND READINGS 10. Mid Year Budget Amendment. (Advertised in Orlando Sentinel Classified Legal, Friday, April 28, 2006). (Finance Director Horton) The budget adopted for fiscal year 2006 requires amendment to reflect a) the change in solid waste charges resulting in additional revenues needed to fund in-house services, b) the change in stormwater charges resulting in additional funding for stormwater projects, c) funding for General, Impact Fee, Page2 City Commission Regular May 2, 2006 and Repair and Replacement fund expenditures not included in the original budget. The budget has to be amended to authorize the increased funding and related expenses. The adopted budget will increase $2,398,000. I G. ORDINANCE FIRST READINGS I 11. Approval of Changes to Pension Ordinances. (Human Resources Director Carnicella) The Pension Board for the City of Ocoee Municipal General Employees' Retirement Trust Fund and the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund is governed by ordinance. The Pension Attorney, Lee Dehner, has advised the Boards that a change is required by law resulting from amendments to the Internal Revenue Code, which applies to tax qualified pension plans. Staff recommends the Commission adopt the Pension Board changes as amended for the City of Ocoee General Employees' Retirement Trust Fund and the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund. a. City of Ocoee Municipal General Employees' Retirement Trust Fund. b. City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund. I H. REGULAR AGENDA 12. Ingram Trails. (Planning Manager Armstrong) The Ingram Trails property includes approximately 20.482 acres. The property is located on the southwest side of Ingram Road near the intersection of Ingram Road and Clarcona-Ocoee Road. The subject property contains a house, several agricultural buildings as part of a former horse farm operation, with a mixture of secondary growth trees at the north 1/3 of the property. Based on the recommendation of the DRC and the Planning and Zoning Commission, Staff respectfully recommends that the Honorable Mayor and City Commissioners approve the Ingram Road and Clarcona-Ocoee Road Escrow Agreement and the Final Subdivision Plan for Ingram Trails, as date stamped received by the City on April 6, 2006, subject to the following: The response letter indicates that easement documents are being obtained for the offsite 15' utility easement; the 15' drainage easement and the 11' trail access easement. These are to be submitted prior to the time of platting. a. Final Subdivision Plan b. Development Agreement 13. Appointment to MetroPlan Orlando's Citizens' Advisory Committee. (City Clerk Eikenberry) The Metroplan Orlando, a regional transportation partnership, formed a Citizens' Advisory Committee (CAC), which meets the fourth Wednesday of every month. The CAC ensures the public has the opportunity to review and evaluate all proposed transportation plans and programs. CAC members serve four-year terms. Each Municipality in the region has the opportunity to appoint a citizen representative to the Board. Ms. Debra Booth served a four-year term, which expired April 2006. 14. Appointment to the Code Enforcement Board. (City Clerk Eikenberry) The Code Enforcement Board is to have seven (7) regular members and two (2) alternate members, all with three-year terms. The board currently consists of six (6) regular members and two (2) alternate members. Regular Member Carol Arney resigned in March and Alternate Member Denise Lenko stated at the last meeting that she would be resigning from the board this month due to relocation. Ms. Lenko said her last meeting would be April 25, 2006. Therefore, there is currently one (1) regular member position available and will be one (1) alternate member position available. Alternate Member Steve Ballard (District 2) has stated his interest in being appointed as a regular member. Two applications have been submitted for a position on the board as well: Shelly Simon (District 4) and Darrell Lowery (District 2). Staff recommends that the Honorable Mayor and City Commissioners move Steve Ballard to a regular member, and appoint Darrell Lowery and Shelly Simon as alternate members to the Code Enforcement Board. Page3 City Commission Regular May 2, 2006 15. Approval of Second Amendment to Yard.Waste & Bulky Waste Contract with Onyx Waste Services for Early Termination of Service. (Public Works Director Zaitooni) Onyx Waste Services, Inc. had made a request for an early termination of their residential yard waste & bulky waste Agreement with the City. On March 21, 2006, City Commission directed staff to pursue an amendment to the residential yard waste & bulky waste with Onyx Waste Services, Inc. Therefore, pursuant to the City Commission's approval of the in-house residential curbside, staff has prepared amendment #2 to the residential yard waste & bulky waste Agreement with Onyx Waste Services, Inc. The Amendment will provide for the early termination of the contract and transition to an in-house service, address contractor default, and provide for mutual releases and cooperation between the parties. 16. Approval of Agreement with Orange County Tax Collector Regarding Assessing Fees for Solid Waste and Stormwater Services on the Orange County Tax Roll. (Public Works Director Zaitooni) City Commission has formerly approved Resolutions 2006-002 and 2006-003 to place the Residential Solid Waste and Stormwater Utility Fees on the Orange County Tax Roll by authorizing the utilization of a uniform method of collection of non-advalorem assessments. This Agreement between the City and the Orange County Tax Collector details the terms of the Agreement for the assessment, enforcement, and compensation for the administrative costs incurred by Orange County Tax Collector. I I. STAFF REPORTS I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page4