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HomeMy WebLinkAboutItem #03 FDOT Grant AGENDA ITEM COVER SHEET Meeting Date: May 2,2006 Item # .3 Contact Name: Contact Number: Chief Steven Goclon X3021 Reviewed By: Department Director: City Manager: ;IjjJ;.. -- ~ Background Summary: The budget for fiscal year 05/06 includes the purchase of six (6) electronic ticket writers as part of the FDOT aggressive driving enforcement grant. FDOT will reimburse the cost of the citation writers and related products after purchase. The devices are to be used for traffic enforcement and will be assigned to the six (6) members of the traffic division including the two (2) new motorcycle officers, the aggressive driving enforcement officer and the DUI enforcement officer. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the Police Department to purchase six (6) handheld electronic traffic citation devices and required accessories from Advanced Public Safety (APS) in the amount of $26,000.00? Recommendations It is respectfully recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to purchase six (6) handheld electronic traffic citation devices and required accessories from Advanced Public Safety (APS) in the amount of $26,000.00. Attachments: Specifications, pricing, and sole source letter from Advanced Public Safety (hyperlinked) Financial Impact: The full purchase amount of $26,000 will be reimbursed after purchase. Type of Item: (please mark with an "x'J Public Hearing Ordinance First Reading _ Ordinance Second Reading Resolution x Commission Approval Discussion & Direction _ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) ~Q> N/A N/A N/A Citv Manager Robert Frank Commissioners Garv Hood. District 1 Scott Anderson. District 2 Rustv Johnson, District 3 Joel Keller. District 4 Mavor S. Scott Vandergrift STAFF REPORT FROM: The Honorable Mayor and City Commissioners Steven J. Goclon, Chief OfPolice/~' ,/ April 24, 2006 TO: DATE: RE: FOOT Grant, Handheld Traffic Citation Device Purchase ISSUE Should the Honorable Mayor and Board of City Commissioners authorize the Police Department to purchase six (6) handheld electronic traffic citation devices and required accessories from Advanced Public Safety (APS) in the amount of $26,000.00? BACKGROUNDIDISCUSSION The budget for fiscal year 05/06 includes the purchase of six (6) electronic ticket writers as part of the Florida Department of Transportation aggressive enforcement grant. The grant specifies the purchase of six (6) handheld electronic traffic citation devices and six (6) citation printers with Bluetooth technology. The proposal includes the aforementioned items as well as six (6) cradles with power, thirty-six (36) rolls of printer paper, and a two (2) year maintenance agreement. FDOT will reimburse the cost of the citation writers and related products after purchase. The grant allows for the purchase from a vender of the City ofOcoee's choice. The vender selected provided a letter of sole source and states the Virtual Partner software is a proprietary software application and was developed by and offered exclusively by Advanced Public Safety. This product is recommended and used by other local law enforcement agencies, including Orlando PD, Winter Garden PD, and Orange County SO. The devices are to be used for traffic enforcement and will be assigned to the six (6) members of the traffic division including the two (2) new motorcycle officers, the aggressive driving enforcement officer and the DUI enforcement officer. The total amount for this FDOT grant is $115,263.00, which includes one (1) police officer, the purchase of one ( 1) vehicle, and six (6) automated ticket writers. 1 ADVJ;.\NCED PUBlJiC5AF1ET1 500 Fairway Drive, Suite 204 Deerfield Beach, Florida 33441 954-354-3000 (Main) 954-354-3001 (Fax) www.aps.us Proposal Date: 12129/2005 Agency Details Contact: Sergeant Brad Dreasher Agency Name: Ocoee Police Dept Address: 175 North Bluford Avenue City, State & l:ip: Ocoee, FL 34761- Order No: 00630000003niBW Contact Name: Tommy Lopez (954) 354-3000 x203 tommy@aps.us OTY PRODUCT NAME PRODUCT DESCRIPTION MISCELLANEOUS UNIT PRICE TOTAL PRICE 6 Dell Axim X51v PocketPC Handheld (802.11 b, $499.00 $2,994.00 Handheld Bluetooth), USB Cradle, 110 volt power 6 PocketCitation Electronic traffic citation for $1,999.00 $11,994.00 PocketPC handheld device 6 Zebra RW420 Printer wi Zebra RW420 thermal printer $1,199.00 $7,194.00 Bluetooth and Magstripe wi bluetooth and magstripe (wi 11 O-volt Power Supply) 6 Zebra Thermal Paper Case (36 rolls) of Zebra High- $142.20 $853.20 (Case) Quality Paper Rolls 1 Discount Discount ($35.20) ($35.20) 2 Annual Maintenance Annual Maintenance Two Years of $1,500.00 $3,000.00 Maintenance TOTAL USD $26,000.00 Pricing is guaranteed 60 days from date of proposal Notes Satisfaction Guarantee APS provides a 100% Satisfaction Guarantee with all of our deployed solutions. APS is committed to ensuring each agency is completely satisfied with the development, implementation, and overall perfonnance of our solutions. APS does not request final payment until the solution is fully deployed and accepted by the agency. Below is the standard APS invoicing schedule: 50% due on receipt of purchase order 25% due on initial software delivery (excluding QuickData) 15% due on hardware delivery 10% due on final acceptance j.\r:Nj.\NGEtJ PUBUC 5A!r1ZT\( 12/29/2005 Sgt. Brad Dreasher Dcoee Police Dept 175 North Bluford Avenue Dcoee, FL 34761- Sgt Dreasher: Thank you for your interest in the APS Virtual PartnerTM family of products. Designed by police officers, Virtual Partner was created to increase officer safety and productivity. We are very excited about this technology and have received incredibly positive responses from law enforcement agencies across the country. Virtual Partner is a software application that works in conjunction with your agencies' current technology to improve the overall functionality. There is no need to replace of any of your current software or hardware. Virtual Partner is a proprietary software application developed and offered exclusively bY Advanced Public Safety and is patented by the United States Patent & Trademark Office (U.S. Patent No. 6.621.422). The Virtual Partner family of products includes: QuickVoice TM, QuickTickePM, QuickCrash TM, QuickData TM, PocketCitation TM, PocketCrash TM, and other modules. APS is the only vendor that is able to provide an electronic ticketina solution that will operate with your aaency's current mobile data system and the proposed handheld devices. Virtual Partner is the only system on the market today that interfaces with your agencies' mobile data system to provide an electronic ticketing functionality on the mobile computers. In addition, no other vendor is able to provide the same electronic ticketing interface for both the mobile computers and the handheld devices. In addition to the proprietary applications, APS is unaware of any product on the market that will allow your agency to transfer the data from the electronic ticketing application to any Records Management System (RMS) and/or Court system. At Advanced Public Safety, we take a great deal of pride in knowing that we are helping make law enforcement officers' jobs safer and more efficient. We appreciate your consideration of the Virtual Partner system and look forward to working together soon. Regards, Tommy Lopez Direct: (954) 354-3000 x203 500 Fairway Drive e Suite 204 e. Deerfield Beach, FL 33441. e Phone (954) 354-3000 e Fax (954) 354-3001 www.advancedpublicsafety.com Po cketCitation™ Handheld Ticketing System PocketCitation ™ is a complete electronic ticketing system that enables law enforcement officers to issue traffic citations utilizing a mobile handheld device. The PocketCitation™ system scans the traffic offender's driver's license and automatically populates the appropriate information into the citation. An officer completes the citation by selecting the vehicle information and applicable violation(s) from drop-down menus. PocketCitation™ automatically populates the appropriate statute number, fine and court information, along with a state issued citation number. The citation is printed utilizing a wireless bluetooth connection to a thermal or laser-jet printer. If there are multiple citations during a traffic stop, additional citations can be created in less than 10 seconds - by simply selecting a different violation. In the U.S., approximately 20% of all traffic citations are dismissed because of incorrect statute numbers or other administrative data errors. The "on-board intelligence" system incorporated into the PocketCitation™ system ensures all of the information entered on the traffic citation is 1 00% correct. I n addition, every citation is completed with professional, legible, typed-faced print. The PocketCitation™ system is compatible with any PocketPC handheld device and a variety of mobile printers. . PotJ<ct$ ~rx: Nt l~ Tads ~ ()w ~ILOC IVIOIIC<utl_1 F.$l.....:?m. Af'~DAYIDl '"~~_/'lS'(l''' AM",: J""20 PoW 2!'() STRUT ay;;..uN'1I_ ,....,!,.j ""'~ D08:)I/OSl!~S:DtfAdS~ I ~: ~ .1~M~t9:Fii"~ 0....: R-tSZ.c2"'U.,OZ-O a.~ll .~- - ..I [~:.200.~. F'tlcIne.: 0Iss.:1 .. m"" ~ .. .. l,. 'R I'otn P'nnl I!II'"' Rugged, Rechargeable, Wireless (Bluetooth), Thermal Printer by Zebra. Actual Screenshot - Information appears when a traffic offense ;s selected. r:3rE:~fIh1~; · Provides a cost-effective, portable electronic citation solution · Eliminates data errors on traffic citations · Produces professional, easy-to-read tickets · Reduces contact time with law violators · Stores citations electronically for entry into RMS, or searchable for court appearances · Works with any PocketpC device The Me50 IS a new, versatile mobile computer from Symbol Technologies. Designed for store managers and supervisors, it combines an enhanced PDA-style form factor with optimal performance to operate enterprise-level applications. Advanced Public Safety, Inc. develops targeted technology solutions that address the specific challenges of today's law enforcement organizations. APS works with each agency to implement a solution that fits the agency's present and future needs. APS products are designed, developed and tested by law enforcement officers - "Built by Cops, for Cops." Redefine Mobility for Enterprise-Class Applications The MC50 from Symbol Technologies is first in a class of mobile computers that combines an enhanced PDA-style form factor with optimal performance to operate enterprise-level applications. This small, lightweight mobile computer features advanced data capture options, flexible voice and data communication and easy wireless local area network (WLAN) synchronization. Increase Productivity and Gain Access to Real-time Information With data capture, voice telephony, smart battery, device level management, wireless and security options, on-the-go professionals are empowered to make rapid, informed decisions. This convenient mobile computer delivers enterprise-class functionality, including support for e-mail, phone, schedulinglcalendar, signature capture, CRM, sales force automation and other enterprise applications. With the MC50 in hand, retail store managers, merchandisers and salespeople have the necessary tool to create and maintain a competitive advantage. Deploy and Manage Mobility Systems More Effectively The MC50 enables superior manageability and rapid integration into new or existing IT infrastructures. Its Microsotl:@ Windows Mobile™ software platform offers compatibility with Microsoft, Oracle@, Siebel@, SAP@ and IBM@ customer relationship management (CRM) software for easy, fast rollouts into any environment. Adding mobility management software allows you to quickly deploy and manage thousands of MC50 devices with instant visibility and control over all the mobile computers, wireless networks and applications from an intuitive, Web-based interface. Enhanced Durability for Frequent, Extended Use The MC50 is designed to be more durable than a consumer-grade PDA. Extra reliability is built into every aspect of the MC50 - from battery contacts to keypads to acoustics - to ensure it exceeds the performance demands of daily, high-volume usage. Managers, supervisors and sales professionals can feel more confident using the MC50 from anywhere at anytime, whether it is on the road, on the sales floor or at a customer site. Symbol Enterprise Mobility Services Symbol Enterprise Mobility Services ensure that your mobility solution works seamlessly and at maximum efficiency - from defining your business requirements through ongoing service and support. For more information, contact us at + 1.800.722.6234 or + 1.631.738.2400, or visit us on the web at www.symbol.com/mc50. 1!'l.mbol' The Enterprise Mobility Company' MC50 Specification Highlights Physical Characteristics Dimensions: NAV Qwerty Weight (including standard battery): Display: Touch Panel: Backlight: Main Battery: Extended Capacity Battery: Backup Battery: Expansion slot: Notification: Keypad Options: QWERTY: 37-key Audio: Performance Characteristics CPU: Operating System: Memory: Interface/ Communications: User Environment Operating Temperature: Storage Temperature: Humidity: Drop Specification: 10 4.77 in. H x 2.95 in. W x .94 in. L (12.1 em H x 7.5 ern W x 2.4 em L) 20 Imager 4.77 in. H x 2.95 in. W x 1.13 in. L (12.1 em H x 7.5 em W x 2.9 em L) CCD Camera 4.77 in. H x 2.95 in. W x 1.11 in. L (12.1 ern H x 7.5 em W x 2.8 ern L) 10 5.35 in. H x 2.95 in. W x .94 in. L (13.6 em H x 7.5 em W x 2.4 ern L) 20 Imager 5.35 in. H x 2.95 in. W x 1.13 in. L (13.6 em H x 7.5 em W x 2.9 ern U CCD Camera 5.35 in. H x 2.95 in. W x 1.11 in. L (13.6 em H x 7.5 ern W x 2.8 ern L) NAV 10 6.420z/182g QWERTY 10 6.77 oz/192 g Transflective color TFT-LCD, 65K colors, 240 (W) x 320 III IQVGA size) Glass analog resistive touch LED backlight Rechargeable lithium Ion 3.1V, 1560 mAh DptionaI3.7V. 3600 mAh Ni.MH battery (rechargeable) 15mAh 1.2V, 1 cell User accessible SOlO slot (with secure cover) Vibrator and LED NAV: 4 application keys and 5.way navigation key Speaker, receiver, microphone, headset jack Software support for full duplex record and playback (stereo) Intel@ XScale™ 520 Mhz processor Microsoft@Windows MobileTM 2003 Second Edition 64MB RAMI 64MB ROM RS-232. USB 1.1 00 to 500 C (320 to 1550 F) operating temperature .250 to 600 C (.130 to 1400 F) storage temperature 95% non-condensing 3' drop to tile over concrete, 1 drop per side at 21"C (70.F) Electrostatic Discharge (ESO): +/-8kV air discharge, +/-8kV direct discharge Wireless Data and Voice Communications Wireless Local Area (WLAN): Data Rate: Frequency Range: Output Pow!::r: Security: Spreading Technique: Antenna: Voice Communication: ON410 CE IEEE@802.11b 1/2/5.5/11 Mbps Country dependent; typically 2.4 to 2.5 GHz 14.5dBm (typical) WEP, TKIP, LEAP_ PEAP, EAP- TLS. WPA (pre-shared key) Direct sequence Internal Integrated Voice-over-IP ready (P2P. PBX. PH) Wi-RTM.certified, IEEE 802.11b direct sequence wireless LAN ~ ~ About Symbol Technologies Data Capture Specifications 20 imager, linear CMOS or CCO camera Options: 20 Imager Engine (SE 4400) Specifications: Field of View: Optical Resolution (gray scale): Roll: Pitch Angle: Skew Tolerance: Focal Distance from Front of Engine: Aiming Element (VLD): Illumination Element (LEO): Minimum Print Contrast: Symbologies: Image File Formats: Linear CMOS IGSE600): View Angle: Pitch Angle: Roll: Skew Tolerance: Minimum Print Contrast: Supported Symbologies: Horizontal: 32.2", Vertical: 24.50 640 (H) x 480 (V) pixels 360. +/- 60" from normal +/- 50" from normal Near: 5 inches, Far: 9 inches 650 nrn +1- 5 nm 635 nm +/- 20 nm Minimum 25% absolute dark/light reflectance measured at 650 nm 10 Symbology: UPC/EAN. Code 128. UCC.EANI28. RSS. Code 39, Code 93. I 2 of 5, Discrete 2 of 5, Codabar, MSI 20 SymbOlogy: MaxiCode, PDF417, DataMatrix. QRCode Postal Codes: U.S. Postne. U.S Planet, UK Postal. Australian Postal, Japan Postal BMP, TIFF, JPEG 40.+1- 2. +/.50" from normal +/- 200 from vertical +/- 300 from normal 35% MRD measured at 675 nm UPC lEAN, Code 39, I 2 of 5, Discrete 2 of 5, Code 128. UCC.EAN128. Code 93, Codabar CCD Camera: Image Sensor: Maximum Frame Rate: Minimum Subject Illumination: Number of Output Pixels: Image Output Interface: Lens F-Number: Scan Triggers: Peripherals and Accessories Cradles: Communication and Charging Cables: Battery Chargers: Vertical-specific attachments: Regulatory Electrical Safety: EMI!RFI: Laser Safety: 1/4 in. type 1.1 mega-pixel CCD 7.5 fps 2 lux (at 5 fps) 1144 (H) x 880 IV) Uyvy 8- bit f2.8 Left and right trigger buttons Single-Slot USB with spare battery (IX and 2X) charging, four-slot Ethernet or usa usa v1.1, vehicle charging cable, power/charging cable 4-slot battery charger OX and 2X), universal battery charger (requires adapters for 1X and 2X capacity batteries) Snap-on magnetic stripe reader, universal cable cup adapter attachable cables UL60950 IUL marking). CSA C22.2 No. 60950 (c.UL marking ), EN60950/lEC 950 EUllnternational EN 301489-1, -17 EN61000-4-2: 1995. ESD ~8kV airl ~4kV contact EN61000-4-3: 1997. Radiated Immunity 3V/rn EN61000-4-4: 1995. EFT ~ 0.5kV EN61000.4-5: 1995. Surge ~ 0.5kV EN61000-4-6: 1 IEC Class2lFDA Class II in accordance with IEC60825-1/EN60825-1 The Symbol MeSO is warranted agHlrtst defects in workmanship and materials for a period of 12 months from date of shipment, provided that the pffJdur.t remains unmodified and is operated under normal and proper conditions ~'L.mbol. The Enterprise Mobility Company' Symbol Technologies, Inc., The Enterprise Mobility CompanyrM, is a recognized worldwide leader in enterprise mobility, delivering products and solutions that capture, move and manage information in real time to and from the point of business activity. Symbol enterprise mobility solutions integrate advanced data capture products, radio frequency identification technology, mobile computing platforms, wireless infrastructure, mobility software and world-class services programs under the Symbol Enterprise Mobility Services brand. Symbol enterprise mobility products and solutions are proven to increase workforce productivity, reduce operating costs, drive operational efficiencies and realize competitive advantages for the world's leading companies. More information is available at www.symbol.com. Corporate Headquarters Symbol Technologies, Inc. One Symhol Plaza Holtsville, NY 11742-1300 TEL: + 1.800.722-6234 ,1.6317381400 FAX: ,1.631738.5990 For Asia Pacific Area Symbol Technologies Asia. Inc. lSingapore Branchl Asia Pacific Division 230 Victoria Street #05-07/09 Bugis Junction Office Tower Singapore 188024 TEl: +65.6796.9600 FAX: ,6563376488 For Europe, Middle East and Africa Symbol Technologies EMEA Division Symbol Place, Winnersh Triangle Berkshire, England RG41 STP TEL: +44.118.9457000 FAX: +44.118.9457500 MSP 07/04 For North America, Latin America and Canada Symbol Technologies The Americas One Symbol Plaza Hottsville, NY 11742-1300 TELl 1 .8DO 722.6234 + 163U38,2400 FAX ; 1631738.5990 Symbol Website For a complete list of Symbol subsidiaries and business partners worldwide contact us at" www.symbol.com E-mail info@symbol.com 1111111111111111111 MC50 02105 Part No. MeSO Printed in USA 02/05@Copyright2oo5SymboITechnologies,lnc.AU rights reserved. Symhol is an ISO 9001 and ISO 9002 UKAS, RVC, and RAB Registered company, as scope definitions apply. Specifications are subject to change without notice. All product and company names are trademarks, service marks or registered trademarks of their respective owners. For system, product or services availability and specific information within your country, pleClse contact your local Symbol Technologies office or Business Partner. Wireless Printers Add Versatility to Printing Tasks on the Open Road Designed for the Road Warrior, the Zebra RW 420 is a mobile printer ideal for printing delivery receipts and invoices on the go. Its modular design allows users to choose among wireless options, card readers, and integral accessories such as vehicle mounts for simplified route printing. Its convenient vehicle mounting and charging options as well as its user- intuitive interfaces and angled display allow for easy use while on the go! Rough and Ready Durability for Reliable Printing Uniquely designed for harsh outdoor environments, the RW 420 endures extreme temperatures and weather conditions. Bounce it in the truck, carry it in the rain, drop it to the pavement, and expect the same performance day in and day out. STANDARD FEATURES Rugged design 4 button angled LCD (standard) Standard Serial and USB interfaces Advanced 32~bit architecture for high speed processing Smart battery management OPERATING CHARACTERISTICS Environment Meets IP54 rating Operating Temp. ~40 F/~200 C to 1310 F/550 C Storage/Environ. ~220 F/~300 C to 1490 F/650 C Operating Humidity 1 0~90% non~condensing Storage Humidity 1 0~90% non~condensing Electrica I Standard 4.0 Ah, 7.4V battery External charging options (vehicle and AC) Shock mounted internal components Selectable baud rate: 9600 to 115.2 Kbps XonlXoff or hardware flow control (RTS/CTS) USB 2.0 full speed support, 12 Mbits/second Regulatory FCC Part 15 Class B. VCCI Class B, NOM/NYCE CE compliance (Class B), C~Tick Software Programming language: Native CPCl with ZPl and EPl emulations (standard) Auto~detect firmware load Smart battery management (monitors battery for longer life and performance) Communication Bluetooth'v. 1.2 or 802.11 b (optional) Standard cable connection: RS-232, RJ-45 10 pin Standard USB 2.0 full speed MEDIA CHARACTERISTICS Max. Roll Size (0.0.): 2.25"/57 mm Max. Media Width: 4.12"/1 05 mm 1.0. core: .75"/19 mm or 1.38"/34.9 mm Thickness: .002"/.05 mm-.0063"1.16 mm Media Types: direct thermal tags or receipt paper, synthetic media. UV coated media. limited label support For optimum print quality and printer performance. use Genuine Zebra" supplies. FONTS/G RAP HICs/s V M B OlOG I ES Fonts and Character Sets Standard Fonts:25 bitmapped, 1 smooth. scalable (CG Triumvirate Bold Condensed)' Optional Fonts: downloadable bitmapped and scalable fonts International character sets (optional): Chinese 16 x 16 (trad), 16 x 16 (simplified), 24 x 24 (simplified); Japenese 16 x 16, 24 x 24, Hebrew/Arabic Graphic Features Supports user~defined fonts and graphics~including custom logos Bar Code Symbologies Linear Bar Codes: Code 39, Code 93, UCC/EAN 128. Code 128. UPC-A. UPC~E, EAN~8, EAN-13, EAN 14, UPC and EAN 2 or 5 digital extensions. Plessey. FIM Postnet, Interleaved 2 of 5, MSI, Coda bar 2~Dimensional: PDF-417, DataMatrix, Maxi Code. RSS. Composite Symbology, OR 'Contains UFST from Agfa Monotype Corporation Magnetic stripe reader and EMV certified smart card reader Lithium Ion Fast AC Charger Lithium Ion Ouad Charger Fanfold bin Cigarette lighter charger (for in~vehicle charging) Vehicle cradle for docking and charging Ram Mount Kit Shoulder Strap/ Hand Strap Environmental Soft Case Fanfold media support III HEADQUARTERS Zebra Technologies International, lLC T: +1 8477932600 or +18004230442 F: +1 8479138766 ADDRESS: 333 Corporate Woods Parkway, Vernon Hills. Il 60061~3109 U.SA WEB: www.zebra.com OTHER LOCATIONS USA: California, Florida. Rhode Island, Wisconsin EUROPE: Denmark. France. Germany, Italy. Spain, United Kingdom ASIA-PACIFIC: Australia. China, Japan, Singapore, South Korea LATIN AMERICA: Argentina. Brazil, Mexico AFRICA/MIDDLE EAST: South Africa, United Arab Emirates o ~ An ISO 9001 registered company GSA#: GS-35F-0268N ~~;2004 lH Corp Printed in US.A #1J613L Hey.' (10/04) 5M