HomeMy WebLinkAboutItem #07 Approval of City-wide Holiday Decorations with Clark Sales Display Inc.0 C (>
Florida
AGENDA ITEM COVER SHEET
Meeting Date
November 4, 2014
Item #
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Holiday Decorations City Wide with Clark Sales Display, Inc.
Background Summary:
The City has settled on holiday decorations in previous years that incorporate festive banners and
lighted decorations. The City owned banners are installed on light poles in locations without electrical
connections with leased lighted decorations mounted on the following roads:
• Clarke Road, SR 50 to north of A.D. Mims Rd.
• Bluford Ave, SR 50 to Silver Star Rd.
• Maguire Road, Moore Rd. to SR 50.
• Silver Star Road, Ocoee - Apopka Rd. to Clarke Rd.
• Wurst Road, Little Spring Hill Dr. to Phyllis St.
The City has utilized the services of Clark Sales Display, Inc., (CSDI) in previous years as they have
provided the lowest pricing and most responsive service. Public Works has researched pricing again
this year and found CSDI to have the lowest pricing available through an existing contract with the
City of St. Petersburg. Public Works recommends utilizing this contract to install 242 lighted
decorations on light poles on the above referenced roads for a total of $42,350.00. CSDI is
maintaining the same pricing as last year.
Issue:
Request the City Commission to approve leasing of lighted holiday decorations with Clark Sales
Display, Inc.
Recommendations:
Recommend approval to lease 242 lighted holiday pole decorations from Clark Sales Display, Inc., at
a unit price of $175.00 each for a total fee of $42,350.00, based on pricing utilizing the existing City of
St. Petersburg contract IFB 7926, Blanket PO 170977.
Attachments:
Clark Sales Display, Inc., Proposal
Financial Impact:
The lease of the lighted holiday pole decorations are adequately funded in the 2014/2015 Public
Works Department budget.
Type of Item: (please mark with an `k')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
Reviewed by City Attorney A A
N/A
Reviewed by Finance Dept.
N/A
Reviewed by ( )
N/A
2
CLARK SALES DISPLAY, INC.
POST OFFICE BOX 1007
TAVARES, FLORIDA 32778
1- 800 - 962 -7937/ 352 - 343 -5899 / FAX: 352-343 -
WWW. CLARKSCHRISTMAS. COM
Stephen C. Krug P.E.
OCOEE, CITY OF
301 Maguire Rd
OCOEE, FL 34761 -2258
Phone: 407 - 905 -3170
PROPOSAL
SALES — LEASE — INSTALLATION
? call Lee C. Clark
NAME / LOCATION
LIDAY DECORATIONS
R CITY WIDE POLES
DONE IN PRIOR YEARS
ires on: 11/21/2014
Quote Number: 140216 OCOEE POLES 2014
Date 10/22/2014
De
1 YEAR
242 I POLE MOUNT
INFO
Acceptance Of Proposal- The above prices. specifications and conditions are
satisfactory and are herby accepted. You are authorized to do the work as specified.
Payment will be made as outlined above, it is acknowledged and agreed that by signing
this proposal a contract will thereafter exist between the parties the terms of which
contract will be those described in this proposal
$itfrsatcvice:
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?tame:
Date 4 z�auta:
THE LEASE, INSTALLATION, REMOVAL, AND STORAGE OF
THE FOLLOWING HOLIDAY DECORATIONS FOR 2014..
In accordance to St Petersburg IFB 7926 / Blanket PO 170977
LIGHT POLES TO BE DECORATED WITH A COMBINATION OF
T TO 8' HOLIDAY DISPLAYS, WHICH CAN INCLUDE,
STOCKINGS, SOLDIERS, 4' -5' WREATHS, CANDLES, AND A
VARIETY OF TREES.
DECORATIONS WILL BE INSTALLED IN NOVEMBER, AND
REMOVED TO OUR STORAGE FACILITY IN JANUARY. WE
DON'T DO MID SEASON SERVICE UNLESS DANGEROUS
CONDITIONS APPLY AND THEY WILL BE CORRECTED AS
SOON AS POSSIBLE. WE ARE IN THE DISPLAY BUSINESS
ONLY, AND DO NOT DO ANY ELECTRICAL WORK OTHER
THAN PLUGGING INTO EXISTING OUTLETS.
%itPe.•
$0.001 $0.001,
$175.00 $42,350.00 j
$0.00
$0.00
T�X
TOTAL ANNUAL LASE $42,350.00
ALL MATERIALS IS GUARANTEED TO BE AS SPECIFIED. ALL.
WORK TO BE COMPLETED IN A PROFESSIONAL MANNER
ACCORDING TO STANDARD PRACTICES. ANY ALTERATION
OR DEVIATION FROM ABOVE SPECIFICATION INVOLVING
EXTRA COSTS WILL BE EXECUTED ONLY UPON WRITTEN
ORDERS, AND WILL BECOME AN EXTRA CHARGE OVER AND
ABOVE THI; ESTIMATE. ALL AGREEMENTS CONTINGENT
UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR
CONTROL. OWNER TO CARRY FIRE, TORNADO AND OTHER
NECESSARY INSURANCE. OUR WORKES ARF? FULLY
COVERED BY WORKER'S COMPENSATION INSURANCE.