HomeMy WebLinkAbout11-04-14 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
November 4, 2014 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamations — November 2014. (Mayor Vandergrift)
➢ Week of the Family — November Is'- 8 1
➢ Pedestrian Safety Month
➢ Adoption Month
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE, CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARA'T'E DISCUSSION OF THESE, ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPA RATELY.
1. Approval of Minutes for the Regular Commission Meeting Held October 21,
2014. (City Clerk Eikenberry)
2. Approval for Intent to Annex for Water Service for Maria Cisneros at 203 16�
Avenue. (City Engineer Wheeler)
Ms. Cisneros owns the property which is located at 203 16th Avenue and has approached the City for
utility service. The property was platted as a part of the North Ocoee Addition No. I subdivision and
has one single family residence on the property. The property is currently within unincorporated
Orange County and is not contiguous to the City Limits. However the property is inside the City's
JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Sanitary sewer service from the
City is not available at this time; therefore, this is just Intent to Annex for water service.
3. Approval to Use State of Florida Contract for Procurement of Computer
Hardware, Software, and Maintenance Services. (Support Services Director
Butler)
The city has purchased Dell computers under the contract secured by the Florida Department of
Management Services for use by state and local government agencies as part of the Western States
Contracting Alliance (Master Price Agreement B27160). Under this agreement, all participating
governmental agencies are seen as a single entity for volume discount pricing. As noted on p. 14 of
the Master Price Agreement, "The Purchasing Entities shall pay the lower of the prices contained in
the [Product and Services Schedule] or an Announced Promotion Price, Education Discount Price,
General Price Reduction price, Trade -in price, Standard Configuration price or Per Transaction
Multiple Unit Discount." This contract also covers products from Apple, Fujitsu, Hewlett Packard,
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Lenovo, and Panasonic under the same terms. This contract primarily covers hardware, such as
desktop computers, servers, and laptops, but may also cover related software and services, such as
warranty coverage, product maintenance, technical assistance, and installation. As the new fiscal year
is now underway, staff seeks City Commission renewal of its authority for the continued use of this
purchasing mechanism.
4. Approval to Purchase New Truck Tires and Sole Source Truck Tire Recapping.
(Public Works Director Krug)
The Fleet Division budget for Fiscal Year 2014/2015 includes the replacement of truck tires. The City
has researched pricing and found Boulevard Tire Center provides the lowest pricing available through
the Florida Sheriffs Association Cooperative Bid No. 14/15 -06 -0131 for Tires & Related Services.
The majority of the truck tires replaced during the year are for the Sanitation Division's fleet.
5. Approval to Purchase Video Detection System for the Bluford Avenue &
Orlando Avenue Intersection. (Public Works Director Krug)
The existing video detection system for the traffic signal located at the intersection of Bluford Avenue
and Orlando Avenue relies on loop- detectors buried in the asphalt to determine when vehicles are
present. The City is preparing to bid the construction of the storm drainage improvements at the
Bluford- Orlando intersection, which will cut the existing loops, making them ineffective. Public
Works included the cost of a video detection system in the project budget to maintain vehicle detection
throughout the construction process and provide an upgraded system as this intersection is also the
main exit for Fire Station 25.
Public Works has previously researched FDOT approved qualified products for signalized intersection
video detection systems and determined the "Aldis GridSmart" system best meets the needs of the City
as a standard by utilizing a single or dual 360 degree camera(s) to provide comprehensive vehicle
detection at a lower cost of ownership over multi - camera systems.
6. Approval to Purchase Upgraded Video Detection System for the Maguire Road
— Roberson /Moore Road Intersection. (Public Works Director Krug)
The existing video detection system for the traffic signal located at the intersection of Maguire Road
and Roberson /Moore Roads requires replacement. The existing system has several pieces of
equipment which have failed, including some of the detection cameras. Replacement cost for only the
existing non - functioning components is estimated at $18,305.00.
Public Works has previously researched FDOT approved qualified products for signalized intersection
video detection systems and determined the "Aldis GridSmart" system best meets the needs of the City
as a standard by utilizing a single or dual 360 degree camera(s) to provide comprehensive vehicle
detection at a lower cost of ownership over multi - camera systems.
7. Approval of City Wide Holiday Decorations with Clark Sales Display, Inc.
(Public Works Director Krug)
The City has utilized the services of Clark Sales Display, Inc., (CSDI) in previous years as they have
provided the lowest pricing and most responsive service. Public Works has researched pricing again
this year and found CSDI to have the lowest pricing available through an existing contract with the
City of St. Petersburg. Public Works recommends utilizing this contract to install 242 lighted
decorations on light poles on the referenced roads for a total of $42,350.00. CSDI is maintaining the
same pricing as last year.
8. Approval of Extension of Exclusive Commercial & Multi- Family Solid Waste
Collection Franchise, RFP #09 -004. (Public Works Director Krug)
The current City of Ocoee Exclusive Commercial & Multi- Family Solid Waste Collection Franchise
expires on December 1, 2014. The City has advertised, received and reviewed the new request for
proposals to provide this service. Due to the franchise public notice requirements for bringing the
recommendation to the City Commission, we are requesting the current contract be extended 30 days.
The requested extension will allow the Commission adequate time to award the new franchise and
avoid any lapse in contracted services. Public Works recommends approval of the extension.
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9. Police Dispatching Services with the City of Winter Garden. (Police Chief
Brown)
a. Approval of Interlocal Agreement.
The police department is asking to enter into a contract with the City of Winter Garden for police
communication services. The current Ocoee Police Department communications cost is $564,739.
Based on the City of Apopka's proposed contract the price will increase by 5.5% each additional year.
In order to reduce the cost, while maintaining the same level of communication services, the City of
Ocoee has researched new contract options. It has been determined the City of Winter Garden to
provide same communications services, as currently being provided by the City of Apopka, through
the City of Winter Garden Communications Division.
The City of Winter Garden Commission approved the proposed contract at their October 23, 2014,
Commission Meeting. The first year of the City Winter Garden Contract will be prorated and entering
into a contract with the City of Winter Garden for communication services will reduce cost for
communications services.
b. Approval of Police Software and Services Agreement from CTS America and
the City of Winter Garden for Computer Aided Dispatch and Records
Management System.
The police department is asking to enter into a Software and Services Agreement with CTS America
and the City of Winter Garden for police computer aided dispatching (CAD) and records management
system (RMS) software and services. Currently, the City of Ocoee Police Department is utilizing
CISCO for CAD and RMS software and services. The company that originally designed the software
was sold to Global Software in 2011. Since that time the CISCO product has not been brought to the
functionality of a modern RMS and CAD. This has caused Global Software to resign itself to creating
an entirely new software product. This new product is still in development. In anticipation of the need
of a new RMS and CAD software and service, the City of Ocoee budgeted for purchases of new
licenses and supporting services.
G. FIRST READING OF ORDINANCES
10. McCormick Reserve. (Second Reading and Public Hearing scheduled for December 2, 2014,
Regular Commission Meeting at 7:15 p.m. or soon thereafter). (Principal Planner Fabre)
The subject property is located on the south side of McCormick Road, east of Ingram Road and west of
N. Clarke Road. The subject site is approximately 45.09 acres in size of which 43.57 acres are uplands
and 1.52 acres are designated as wetlands. The site is currently undeveloped with planted pine trees, a
SFR with accessory buildings (programmed to be removed when the property develops), wetlands and
100 -year floodplain areas.
The McCormick Reserve PUD /Land Use Plan is a planned residential subdivision that proposes a total
of 133 single- family detached residential lots with a requested density of 2.95 units per acre. The
residential streets (50' wide) are planned to be designated as public right -of -ways. The residential lots
will be approximately (106) 50 feet by 120 feet and (27) 60 feet by 120 feet. The PUD has a minimum
living area set at 1,500 square feet. The development is proposed to be developed in two (2) phases.
There are some waivers from the Land Development Code that is currently requested. Most of the
waivers were requested by staff to aid in the hydrology of Trout Lake. Staff supports these waiver
requests as presented.
a. Annexation Ordinance
b. Rezoning Ordinance to PUD
c. Land Use Plan
11. Homes In Partnership — 2 nd Street. (•Second Reading and Public Hearing scheduled for
December 2, 2014, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner
Rumer)
The subject properties are located on the west side of 2nd Street and approximately 250 feet north of
the intersection of Nay Avenue and 2nd Street. The subject property is located within the Ocoee-
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Orange County Joint Planning Area (JPA) and is being considered for annexation as outlined in the
JPA Agreement. City staff is concurrently requesting rezoning of the property to R -1 (Single- Family
Dwelling). Orange County has been notified of this petition in accordance with Section 171.044(6) FS
and Subsection 13 -A of the City of Ocoee- Orange County Joint Planning Area Agreement.
a. Annexation Ordinance
b. Rezoning Ordinance
12. Homes In Partnership — 2 " d Street and Whittier Avenue Annexation Ordinance.
(Second Reading and Public Hearing scheduled for December 2, 2014, Regular Commission Meeting
at 7:15 p. in. or soon thereafter). (City Planner Rumer)
The subject properties are located on the west side of 2nd Street and east side of Whittier Avenue,
approximately 150 feet north of Silver Star Road. The subject property is located within the Ocoee -
Orange County Joint Planning Area (JPA) and is being considered for annexation as outlined in the
JPA Agreement.
13. Comprehensive Plan Amendment Ordinance — Capital Improvements Element
Update. (Second Reading and Public Hearing scheduled for December 2, 2014, Regular
Commission Meeting at 7:15 p. in. or soon thereafter). (City Planner Rumer)
The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of
Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and
policies needing capital funding for a 5 -20 year planning horizon. Each year, the table section of the
CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's
newly adopted fiscal year budget and approved five year Capital Improvements Program (CIP). The
CIE does not propose any new projects not previously reviewed and approved by the Commission.
The Florida Legislature enacted legislation allowing adoption of the annual amendment to the CIE to
be accomplished with a single public adoption hearing. Additionally, State Statute no longer requires a
copy of the Ordinance to be transmitted to the Florida Department of Economic Opportunity (FKA:
Department of Community Affairs "DCA "). Therefore, adoption of this Ordinance is final in its form
and content.
14. Ocoee Pines Parcels E -F. (Second Reading and Public Hearing scheduled for December 2,
2014, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (Principal Planner Fabre)
The subject parcels are vacant and undeveloped. The subject land parcels are remnants of a historic
(circa 1920s) residential subdivision that was never developed. In 2006, the surrounding property was
re- platted as "Ocoee Pines" and annexed into the City of Ocoee. The subject parcels were not included
as part of the Ocoee Pines annexation completed in 2006 because of lack of ownership at that time.
The subject two (2) parcels are now owned by the Ocoee of Ocoee through eminent domain. The
parcels are planned to be incorporated into the Ocoee Pines PUD with the stipulation to be used (right -
of -way, recreation, public facility, et. al.) for a public purpose.
a. Annexation Ordinance
b. Rezoning Ordinance to PUD
15. Ocoee Pines Parcels A -D. (Second Reading and Public Hearing scheduled for December 2,
2014, Regular Commission Meeting at 7:15 p. in. or soon thereafter). (Principal Planner Fabre)
The subject parcels are vacant and undeveloped. The subject land parcels are remnants of a historic
(circa 1920s) residential subdivision that was never developed. In 2006, the surrounding property was
re- platted as "Ocoee Pines" and annexed into the City of Ocoee. The subject parcels were not included
as part of the Ocoee Pines annexation completed in 2006 because of lack of ownership at that time.
The subject parcels are now owned by the Ocoee Pines (JTD Land at Ocoee, LLC) developers and are
being requested be part of the existing Ocoee Pines PUD.
a. Annexation Ordinance
b. Rezoning Ordinance to PUD
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16. Ocoee Pines — Amendment to PUD Land Use Plan Ordinance. (second Reading and
Public Hearing scheduled for December 2, 2014, Regular Commission Meeting at 7:15 p.m. or soon
thereafter). (Principal Planner Fabre)
The Ocoee Pines PUD property includes approximately 101 acres of land and is generally located
northwest of Clarcona -Ocoee Road and southeast of Forest Lake Golf Course. The property is
currently vacant, wooded and undeveloped. The property was originally a remnant of a historic (circa
1920s) residential subdivision (West Orange Park) that was never developed. Basically, the site is a
redevelopment of this historic platted subdivision. It was determined that the historic plat could have
potentially been vested for 352 residential units.
On July 17, 2007, the Ocoee Pines PUD was officially approved by the City Commission with a
mixture of single - family residence (SFR) and a Townhome (TH) component. On November 4, 2008,
the Final Subdivision Plan (FSP) was approved by the City Commission for a maximum of (189 SFR +
154 TH) 343 dwelling units. The site is partially cleared but never finished due to the previous
owner /developer defaulting on the FSP project. Currently, Orange County has completed the major
roadway realignment improvements for Clarcona -Ocoee Road which now runs through the subject
site. The Land Use Plan originally indicated townhomes on the northeast portion of the PUD; however,
due to the current market conditions, the applicant has modified the plan to include only single- family
as the primary residential use. As a result, the overall density has been reduced (62 units less) to a total
of 281 SFR.
H. REGULAR AGENDA
17. Ocoee Pines Boundary Line Agreement and Associated Documents. (City
Attorney Cookson)
In connection with the intended development of the Ocoee Pines PUD it was discovered that there was
a discrepancy in the legal descriptions along the western boundary of the Ocoee Pines PUD and the
eastern boundary of the City -owned Forest Lake Golf Course. To correct the discrepancy, City Staff
and the Ocoee Pines PUD developer established an agreed -upon boundary line between the two
properties. The Boundary Line Agreement establishes the new boundary.
In addition to the Boundary Line Agreement and the execution of the deeds establishing the new
common boundary, there are several other documents that relate to the new common boundary.
18. Ocoee Pines Conveyance of City's Remnant Tracts. (City Attorney Cookson)
The Ocoee Pines PUD is an assemblage of a number of different tracts. The current owner and the
prior owner(s) assembled the tracts over several years. The City of Ocoee, in assisting a prior owner in
the assemblage, acquired title to two tracts within the property (Parcels E and F). In order for the
orderly and proper development of the Ocoee Pines PUD, it is necessary for the City to convey Parcels
E and F to the owner of the Ocoee Pines PUD so that those parcels can be included within the PUD.
The conveyance of Parcels E and F will be by quit claim deed. The quit claim deed contains language
that such parcels must be used for right of way or a public purpose. The developer has agreed to pay to
the City the sum of $39,010.50 for the conveyance. Said amount reimburses the City the City's costs
in acquiring the parcels.
19. Approve or Reject the Collective Bargaining Agreement as Ratified on October
16, 2014, by the Police Sergeants Represented as Members of the Police
Benevolent Association. (Human Resources Director Williford)
The PBA Union has proceeded to a ratification vote of the terms of a collective bargaining agreement
(by the Police Sergeants) and a subsequent vote by the City legislative body (Commission). Since the
Police Sergeants voted 5 in favor and 4 against the ratification vote, the City Commission is required to
vote to either approve or reject the collective bargaining agreement as ratified by the members of the
PBA.
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20. Proposed Costs for Lighting Trees along Starke Lake and Lakeshore Drive.
(Parks and Recreation Director Hayes)
The City Commission at its previous meeting of October 21, 2014, had requested city staff to obtain
pricing to have Christmas lights placed in the trees that are located along Lakeshore Drive at the Ocoee
Lakeshore Center. Parks and Recreation staff have looked at the site and recommend lighting only the
trees with a power source within close proximity to each tree; this would include eight Tabebuia trees
which are located in the boulevard along the east side of street and two Tabebuia trees located just
south of the boat ramp, along with the four Alee Elm trees that are in the four planters located in the
parking lot on the west side of the street. Each tree would require 20 strands of warm white LED lights
that would be strung throughout the canopy and around the trunk and major limbs of the tree. The cost
to do this level of lighting would be approximately $300 to $400 per tree, with a total cost of $4,200 to
$5,600 for the fourteen trees.
21. Approval of Ocoee Crown Point PUD Sale of Residential Tracts. (Assistant City
Manager Shadrix)
The acquisition of the Crown Point PUD property from the Coca -Cola Company was completed with
the expectation that the sale of various parcels to private developers would be the easiest method to
realize recoupment of the costs and minimize financial impacts to the City. Most recently, the City
could not come to terms with Taylor Morrison Homes and ultimately rejected their proposal for
purchase. Unfortunately, the market had already slowed and the product that could be developed based
on their original offer did not meet the expectations of the City Commission.
Staff was directed by the City Commission to reassess and propose a method of selection that could be
more responsive and expeditious. The City utilized the services of Trammell Webb to create a more
informal process that followed State Law and the City's Charter. Trammell Webb contacted builders
and identified the design criteria as similar to those in the Horizon's West development in Orange
County (minimum 50% with offset garage, front porch, etc.) and asked for offer letters that could then
be taken to the City Commission. Staff recommended the top two offers, provided by Mattamy Homes
and Pulte Homes for consideration of the City Commission.
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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