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HomeMy WebLinkAbout10-02-20140 A CALL TO ORDER Chair -Elect Calloway called the meeting to order at 7:03 p.m. in Room 109 of City Hall, 150 North Lakeshore Drive. Following a moment of personal reflection, the board pledged allegiance to the flag. The clerk called roll and determined there was a quorum present. PRESENT: Chairman Dawkins, Chair -Elect Calloway, Past - Chairman Hopkins, Members Foster, Freeman, Maxwell, and Ruiz ALSO PRESENT: Recording Clerk Westberry ABSENT: Members Boudokhane (A /E), and Daily (A /E) BUSINESS FOR DI APPROVAL OF MINUTES September 11, 2014 Minutes of the September 11, 2014, meeting were accepted as written. COMMENTS FROM CITIZENS/ PUBLIC None BUDGET UPDATE Staff- Liaison Wright unable to attend meeting. CEMETERY Director Butler unable to attend meeting. FIESTA DE COLORES DEBRIEF Past - Chairman Hopkins stated she was disappointed in not receiving adequate help from Public Works or Parks and Recreation, but stated that Lt. Dresher was a tremendous help. She further explained that ants were still a problem. She felt overall the turnout was good even with the rain. Chairman Dawkins arrived to the meeting at 7:14 p.m. Member Maxwell commented that he was troubled by the email that Director Butler sent to the board, stating that this was the final event. He advised the board that for future events the board needs to meet with Public Works and Parks and Recreation, to express the needs of the board and find out how much the respective departments are willing to help. Member Maxwell further explained that there was no one available to do the invocation. He felt the board was at fault instead of laying the blame to others. Member Maxwell commented that Commissioner Keller was not present, and we need leadership present in order to get things done. He further explained that the flags for the event were stained and the Guatemala flag is missing, advising the board another flag will need to be purchased. Member Freeman commented that after the event she took the flags home to wash, fold and package for protection. Human Relations Diversity Board Minutes October 2, 2014 Page 2 of 3 Member Maxwell stated that he felt there was a total lack of support and the board needs to put specific request in writing. Past - Chairman Hopkins inquired as to why Parks and Recreation was not available. Member Maxwell stated it was probably due to budgeting issues. He further noted that he does not want to see the event end a year prematurely. Chairman Dawkins stated she was proud of board members and received positive comments. She stated she has questions concerning the lack of help the board received during the event. She further advised that she would like to know if members have medical conditions prior to volunteering since the level of work can be very challenging. Member Ruiz arrived to the meeting at 7:30 p.m. Discussion ensued concerning Member Daily becoming ill at the event and members were concerned as to how she was doing. Past - Chairman Hopkins stated that new members and volunteers need to be advised of what to expect. International Cultural Day Member Maxwell advised the he had nothing new to report. He informed the board that the commission had budgeted $12,000.00 for the event. He noted that the subcommittee will meet in mid- October, November, and December. MLK Chair -Elect Calloway advised that the board will need to come up with a theme by the next meeting. Past - Chairman Hopkins stated that possibly the theme could relate in some way to our guest speaker. Member Maxwell suggested referring to Sisaundra Lewis' bio in order to corne up with a therne. Chair -Elect Calloway stated that the MLK and /or the essay theme will need to be voted on at the next meeting. Discussion ensued concerning themes with the following suggestions: ® One Voice One Goal ® One Voice One Dream ® Lift Every Voice ® Let Every Voice Be Lifted • What's In A Voice • What Would We Be Without A Voice • Follow Your Voice To Fulfill Your Dream o Follow Your Dream, Let Us Hear Your Voice Past - Chairman Hopkins suggested having more musical performances. Member Maxwell stated that he hopes the Garden Choir will perform again. Discussion ensued and the board asked Member Maxwell to check with the choir. Member Maxwell agreed he would. Chairman Dawkins announced that she and Chair -Elect Calloway are trying to obtain more bands for the MLK Parade. Member Freeman inquired about reaching out to Bethune - Cookman College. Chair -Elect Calloway advised that Bethune - Cookman band is probably not free. Discussion ensued to at least reach out to them. Human Relations Diversity Board Minutes October 2, 2014 Page 3 of 3 Member Maxwell advised that the 10 year anniversary of the Human Relations Diversity Board is approaching, and inquired if the Board was interested in having an event to celebrate. Discussion ensued. FOUNDERS' DAY INFORMATION TABLE Chair -Elect Calloway inquired if anyone will be able to man the HRDB information table for Saturday only. Chairman Dawkins advised that more than one person is needed at the table. Board discussion ensued to establish a time schedule. After board discussion, Past - Chairman Hopkins, Members Freeman and Foster volunteered for the morning schedule, beginning 8:30 a.m. - 12:30 p.m. Chairman Dawkins and Member Ruiz volunteered for the 12:30 p.m. - 4:30 p.m. schedule. Chairman Dawkins advised that the board needs to ask Staff - Liaison Wright for hand -outs, banner, pop -up tent, chairs and table. NEXT AGENDA - November 6, 2014 Comments from Citizens /Public Budget Report Cemetery Fiesta De Colores Future Planning MLK Essay Contest International Cultural Day Set Next Agenda QUESTIONS /COMMENTS Member Foster asked for clarification from Member Maxwell concerning the email received from Director Butler about this being the last Fiesta De Colores. Member Maxwell read Director Butler's email to the board. Past - Chairman Hopkins reminded the board that the HRDB is a volunteer board and serves at the pleasure of the commission. Member Foster felt that as a courtesy, Director Butler should have advised the board in person instead of by ernail. Discussion ensued and members felt that at the next meeting it would be fair to ask Director Butler for clarification and facts. Recording Clerk Westberry advised the board that this would be her last meeting due to transferring to P Works f a fulltime position. ADJOURN The meeting adjourned at 8:22 p.m. < /J Ccrri , Recording Clerk b \w + " r r x r f(", A Ni 'ole D ins, Chairman