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HomeMy WebLinkAbout04-04-2006 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida April 4, 2006 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance - Girl Scout Troop 966 Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentation - Girl Scout Troup 966 Proclamations - (Mayor Vandergrift) · Water Conservation Month - April 2006 · Crime Victim's Week - April 23-29, 2006 I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of March 7, 2006, and March 21, 2006. (City Clerk Eikenberry) 2. Approval of Appointment to Education Commission. (City Clerk Eikenberry) Members of the Education Commission serve two-year terms. Currently the Education Commission has eleven (11) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. One application was received from Mr. Mike Godek with interest in serving on the board. If appointed to the Education Commission Mike Godek will serve a term ending August 2008. 3. Approval of Purchase of An Automated Fingerprint System from the Police Forfeiture Account. (Police Chief Goclon) An automated fmgerprint system would greatly reduce the time it takes to take fingerprints and the turn around time for fmgerprint checks. The system can be used to print police applicants. The system could also be used for fingerprinting people who come into the station for fingerprints for various purposes, as well as for fmgerprinting children and elderly adults to aid in missing persons investigations. It is recommended that the Honorable Mayor and Board of City Commissioners authorize the use of not more than $20,000.00 from the police forfeiture account to purchase an automated fmgerprint scanner, computer, and related equipment. City Commission Regular Meeting April 4, 2006 4. Approval of Use of 9-1-1 Monies to Purchase Communications Playback Capability. (Police Chief Goclon) A playback system at each communications center radio position is vital to replay missed information from radio and telephone transmissions. Approximately two years ago, along with the rest of the agencies on the Orange County radio system, the Ocoee communications center upgraded its radio consoles. The console upgrade did not include new playback capability, so the playback system in use prior to the upgrade was re-used. It is recommended that the Honorable Mayor and Board of City Commissioners authorize the use of not more than $4000.00 from the 9-1-1 account to purchase playback capability for the communications center radio consoles. 5. Approval of Change Order No.1 to Center Street Retention Pond. (Public Works Director Zaitooni) Phase I Center Street 100-year retention pond is currently under construction and is scheduled for completion by May II, 2006. The design of Phase II Center Street stormwater improvements is now complete and the construction phase was originally scheduled for in FY 2006-07 due to funding shortfall. Staff has determined that it is in the best interest of the City to construct as much Phase II improvements as funding allows by issuing a Change Order to the Phase I contract to Gibbs & Register, Inc. This action is necessary to (1) prevent potential erosion and damage caused by uncontrolled flooding to the pond currently under construction, (2) to realize costs and time savings by advancing a major portion of the Phase II improvements, and (3) avoid construction of temporary elements, which is usually necessary for multi-phased projects. Contractor has submitted a cost proposal for a net amount of $385,000 after a $59,694 credit for fill material sold by the City to the contractor from the Phase I pond and for pipes and inlets, which would become unnecessary if this Change Order is approved. The improvements under this Change Order includes all improvements as designed by PEC from Station 13+10 to Woodson Avenue as described on PEC's plans OE-393 with the exception of the asphalt pavement, which will be constructed by City's asphalt contractor. 6. Approval of Change Order No.1 to Contracts B05-08, Term Contract for Concrete Construction. (Public Works Director Zaitooni) In order to meet the needs of the City in construction of small projects, it is necessary to modify the terms of Contracts with the current contractors under Term Contract B05-08, Term Contract for Concrete Construction. The recommended changes are to (I) increase the maximum work order limit from current $80,000 per work order to $200,000 per work order, and (2) modify scope of work to include construction of stormwater systems, ponds, and streets repair and construction. The established work order ceiling is limiting the efficiency of use of the contracts for implementation of small projects throughout the City. The two (2) contractors under agreement are Gibbs & Register, Inc. and Tony's Construction Company, Inc. 7. Approval of Special Event Request for Road Closing of Sawmill Subdivision Easter Egg Hunt. (Building Official Jones) Howard Gross of Sawmill HOA has made application to the City for a Special Events Permit for an Easter Egg Hunt that would require the temporary closing of a City owned street. The event will be held on April 8, 2006, from 9am - 12pm. The street to be closed is Sawmill Circle. Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with proper barricades. 8. Approval to Purchase CIP Item in Excess of Budgeted Amount. (Utilities Director Smith) The 2005/2006 FY budget included the purchase of a portable generator for lift station back up in the amount of $23,000. Staff is recommending approval of the purchase of the portable generator from Zabatt Power Systems, which exceeds the budgeted amount by $521. 76. The purchase will be based on the City "piggybacking" on the City ofIndian Rocks 2005 purchase order. Page 2 of4 City Commission Regular Meeting April 4, 2006 9. Approval of Conversion of Wastewater Treatment Plant to Bulk Rate Sodium Hypochlorite. (Utilities Director Smith) Currently the City of Ocoee Reclamation Facility, Wastewater Treatment Plant, is scheduled per the City's Approved c.I.P. to convert the chlorine gas treatment system to liquid bleach (sodium hypochlorite) system. To accomplish this work the plant will need to install storage tanks for the bulk bleach and dispensing pump, remove existing gas equipment, and to contract for a supplier of bulk chlorine. For the conversion work, staff is recommending awarding the conversion work to Guardian Equipment, Inc. piggybacking off of Guardians contract with Seminole County in the amount of $43,449.50. Staff recommends that it procure liquid bleach needed for the remainder of fiscal year 2005/2006 from Odyssey piggybacking Odyssey contract with the City of Lake City in the not to exceed amount of $42,000.00. I F. PUBLIC HEARINGS 10. Hudson Furniture Expansion. (Public Hearing Advertised in the Orlando Sentinel Orange Extra Section on Thursday, March 23,2006). (Senior Planner Fabre) The owner of Hudson Furniture has submitted a PreliminarylFinal Site Plan for a two-story building expansion to the existing furniture store. The subject property is approximately 1.67 acres in size and located in the Lake Bennet Centre subdivision. More particularly, the site is situated on the northwest comer of Kelton Avenue and State Road 50. The Site Plan will essentially allow for a building addition of 20,524 square feet to the existing 15,615 square feet building. This two-story commercial building will ultimately consist of a total of 36, 139 square feet of floor area with a 45+/- feet high tower design. Based on the recommendation of the DRC and the Planning and Zoning Commission, Staff respectfully recommends that the Mayor and City Commissioners approve the PreliminarylFinal Site Plan for Hudson Furniture at Ocoee date stamped received by the City on February 24, 2006, subject to the Owner entering into a Development Agreement, providing a Restrictive Covenant and granting a Pedestrian, Sidewalk & Bike Path Easement. a. Preliminary/Final Site Plan b. Development Agreement I G. REGULAR AGENDA ORDINANCE FIRST READINGS 11. Approval of an Ordinance Relating to Early Retirement Option Window Under the Ocoee Municipal General Employees' Retirement Trust Fund. (Second Reading and Public Hearing scheduledfor April 18, 2006). (Human Resources Director Carnicella) Amendment to the General Employees' Pension Ordinance to allow an Early Retirement Option window for employees with more than 30 years of service. These employees will be entitled to a normal retirement amount based on their years of service at the present 2.5% multiplier. These employees would not be subject to the age penalty provision for retiring before age 60. Foster & Foster, the General Employees' Pension Actuary has stated it will cost $37,291 to fund this early retirement option window. The anticipated savings from replacing the employees, by hiring replacements at the minimum of their respective pay grades is $59,782. Therefore, the savings to the City after payment ($37,291) is made for the cost of the early retirement option window will be $22,491. 12. Ordinance Establishing the CRA. (Second Reading and Public Hearing scheduledfor April 18, 2006). (Assistant City Manager Croteau) On September 21, 2004, the City Council adopted a resolution finding a certain defmed area of the City of Ocoee had conditions of "blight" as that term is defined in the Community Redevelopment Act. The next steps in the process of redeveloping that area in accordance with the Act are: (i) create a Community Redevelopment Agency; (ii) adopt a redevelopment plan; and (iii) create a redevelopment trust fund and provide for the deposit therein of increment revenues attributed to the redevelopment area. The Redevelopment Act states that in a county that has adopted a home rule charter all redevelopment powers are vested in the county. A municipality located within such a county may Page 3 of 4 City Commission Regular Meeting April 4, 2006 exercise redevelopment powers under the Act only if the governing body of the county has delegated those powers to the governing body of the city. ~163.400, Florida Statutes. Orange County had adopted a home rule charter. On March 21, 2006, the Orange County Board of County Commissioners unanimously approved the CRA Resolution, and an Interloca1 Agreement with the City of Ocoee delegating authority for creating and managing a community redevelopment agency to the City. The attached ordinance officially creates the Community Redevelopment Agency(CRA). The Agency will be governed by a board made up of the five City Commissioners and two appointed members. The City has agreed in the Interlocal Agreement to appoint one member to the CRA Board that the Orange County Board of County Commissioners nominates. Once the Ordinance is enacted the next steps will be to adopt a redevelopment plan and to create a redevelopment trust fund. 13. Discussion and Direction Re: Lady Avenue Traffic Calming Improvements. (Public Works Director Zaitooni) The current year budget includes a project to construct effective traffic calming counter-measures to combat speeding on Lady A venue, from Wurst Road to Nicole Boulevard. Staff conducted a public meeting with interested Lady Avenue residents on March 8, 2006, to discuss the potential improvements and alternatives. 14. Approval of Appointments to Planning & Zoning Commission. (City Clerk Eikenberry) a. Reappointments to the Planning & Zoning Commission. The three-year term of Darlene Rhodus and Jim Sills ofthe Planning and Zoning Commission have expired. Ms. Rhodus and Mr. Sills have indicated they are willing to serve another three year-term ending February 2011, if reappointed. Ms. Rhodus has attended 17 out of23 meetings during his current term beginning February 2003. Mr. Sills has attended 21 out of23 meeting during his current term beginning February 2003. b. Appointment to the Planning & Zoning Commission left vacant by Joel Keller. On February 9, 1999, Ordinance No. 99-09, was adopted requiring nine (9) members that must be City residents for the Planning and Zoning Commission and five members are needed to meet the quorum requirement. Due to the election of Joel Keller to the City Commission, he resigned from the Planning and Zoning Commission causing one vacant position on the board with term ending February 2008. The board currently consists of eight (8) regular members. Three (3) applications were received with interest in serving on this board. Staff recommends that the Honorable Mayor and City Commissioners appoint either Teska Dillard, Shelly Simon, or Conrad Taylor to the Planning & Zoning Commission. I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4