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Home My WebLink AboutItem #05 Change Order #1 Center Street Pond center of Goocl Lit>. ~ AGENDA ITEM COVER SHEET Meeting Date: April 4, 2006 Item # 5 Contact Name: Contact Number: Bob Zaitooni 6002 Reviewed By: Department Director: City Manager: /.:f{lfiJ- ~ ----- Subject: Change Order #1 to Center Street Retention Pond Background Summary: Phase I Center Street 100-year retention pond is currently under construction and is scheduled for completion by May II. 2006. The design of Phase II Center Street stonnwater improvements is now complete and the construction phase was originally scheduled for in FY 2006-07 due to funding shortfall. Staff has determined that it is in the best interest of the City to construct as much Phase II improvements as funding allows by issuing a Change Order to tlle Phase I contract to Gibbs & Register. Inc. This action is necessary to (1) prevent potential erosion and damage caused by uncontroHed flooding to the pond currently under construction. (2) to realize costs and time savings by advancing a major portion of the Phase II improvements. and (3) avoid construction of temporary elements which is usually necessary for multi-phased projects. Contractor has submitted a cost proposal for a net amount of $385.000 after a $59.694 credit for fill material sold by the City to the contractor from the Phase I pond and for pipes and inlets which would become unnecessary if this Change Order is approved. The improvements under this Change Order includes all improvements as designed by PEC from Station 13+10 to Woodson Avenue as described on PEes plans OE-393 with the exception of the asphalt pavement which will be constructed by City's asphalt contractor. Issue: City Commission to approve Change Order #1 for $385,000.00 to Center Street Pond, Bid #B05-12. Recommendations Staff respectfully requests that City Commission approve Change Order #1 for $385,000.00 to Gibbs & Register, Inc. to construct a portion of the Phase II collection system improvements from Station 13+10 to Woodson Avenue as depicted on PEC's Project Plans OE-393. Attachments: Gibbs & Register price proposal and Change Order #1 Form. Financial Impact: Change Order #1 wiH be funded from the FY 2005-06 Stormwater Operating and R & R Funds. Type of Item: o Public Hearing o Ordinance First Reading o Ordinance First Reading o Resolution o Commission Approval o Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution For Clerk's Dept Use: 181 Consent Agenda o Public Hearing o Regular Agenda ~ o Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) o N/A o N/A o N/A Commissioners Gary Hood. District 1 Scott Anderson. District 2 Rustv ,Johnson. District :3 ,Joel Keller. Distriet 4 Mayor S. Scott Vandergrift City Manager Robert Frank STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Robert Zaitooni, Director of Public Works DATE: March 27, 2006 RE: Change Order #1 Center Street Retention Pond Bid #B05-12 ISSUE Should the City Commission approve Change Order #1 to Gibbs & Register, Inc. for $385,000.00 to construct a major portion of Phase II, Center Street collection system? BACKGROUNDIDISCUSSION Phase I Center Street 100-year retention pond is currently under construction and is scheduled for completion by Mayll, 2006. The design of Phase II Center Street stormwater improvements is now complete and the construction phase was originally scheduled for in FY 2006-07 due to funding shortfall. Staff has determined that it is in the best interest of the City to construct as much Phase II improvements as funding allows by issuing a Change Order to the Phase I contract to Gibbs & Register, Inc. This action is necessary to (1) prevent potential erosion and damage caused by uncontrolled flooding to the pond currently under construction, (2) to realize costs and time savings by advancing a major portion of the Phase II improvements, and (3) avoid construction of temporary elements which is usually necessary for multi-phased projects. Contractor has submitted a cost proposal for a net amount of $385,000 after a $59,694 credit for fill material sold by the City to the contractor from the Phase I pond and for pipes and inlets which would become unnecessary if this Change Order is approved. The improvements under this Change Order includes all improvements as designed by PEC from Station 13+10 to Woodson Avenue as described on PEC's plans OE-393 with the exception of the asphalt pavement which will be constructed by City's asphalt contractor. An estimated $385,000 can be made available from FY 2005-06 Stormwater Operating Funds and Stormwater R & R Funds which include a $4,000 savings from purchase of street sweeper, $15,800 from cancelling pole camera purchase budgeted in the current year, $198,500 from the increase in stormwater utility fees, and $166,700 currently budgeted (Operating and R&R) for Phase n construction. The paving will be funded by deferring the pavement rehabilitation project on Blackwood Avenue for $27,000. RECOMMENDATION Staff respectfully requests that City Commission to approve Change Order #1 for $385,000 to Gibbs & Register for the construction of Phase II improvements from Station 13+10 to Woodson Avenue; and direct staff to issue a Purchase Order to Gibbs & Register, Inc. CITY OF OCOEE Department of Public Works 301 Maguire Road Ocoee, Florida 34761-2258 CHANGE ORDER NO. #1 CITY OF OCOEE Center Street 100- Year Retention Pond Job #13307. BID # 805-12. P.O. # 1416649 CONTRACTOR: Gibbs & Register, Inc. AGREEMENT DATE: November 6,2005 The following changes are hereby made to the CONTRACT DOCUMENTS. Original contract amount $ 726,300.00 Current contract adjusted by previous change order $ 726,300.00 Net Increase Resulting from this change order $ 385,000.00 The current contract amount including this change order $ 1,111,300.00 ORIGINAL CONTRACT TIME: 90 calendar days from notice-to-proceed for substantial completion (AprillO, 2006) 120 calendar days from notice-to-proceed for final completion (May 11, 2006) CONTRACT TIME EXTENTION: Net 120 calendar days increase for Change Order #1 New substantial completion date: August 10, 2006 New final completion date: September 10, 2006 SCOPE OF WORK FOR CHANGE ORDER #1 This Change Order #1 is for the purpose of constmction of stonnwater collection system and roadway elements (curb & gutter, sidewalks, roadway base, sub-base, etc.) as designed by Professional Engineering Consultants, Inc., on their Job No. OE-393, from Station 13+10 to Woodson Avenue. Asphalt pavement is excluded from this Change Order #1 with Gibbs & Register and will be constructed by the owner's contractor under a separate contract. APPROVAL AND CHANGE AUmORIZATION This proposed change to the Contract is to be approved by the Ocoee City Commission Acknowledgements: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and. It is expressly understood and agreed that the approval of the Change Order sba1l have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract amount and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the OWNER for the WoIk covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. APPROVED BY: CITY OF OCOU. FLORIDA ACCEPTED BY: GmBS & REGISTE& INC. By: By: S. Scott Vandergrift, Mayor Signature Date: Name: Title: Date: ATTEST: Beth Eickenberry, City Clerk (SEAL) FOR USE AND RELIANCE ONLY BY mE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY mlS DAY OF , 2006. APPROVED BY mE OCOEE CITY COMMISSION IN A MEETING HELD ON , 2006 UNDER AGENDA ITEM NO. FOLEY & LARDNER LLP By: City Attorney ~~/~L/~~~b LO:q~ qt::JIO::JqOJ.,,'" \;IJ..cD~orr'\.t:....;:U...::;J I c:.f"\ -61-BBS--&--R--E6-I-S~ER,--IN€. 530 South Main Street Winter Garden, Florida 347M7 Telephooel (407) 65+6133 Facsimile. (407) 65~134 Proposal March 20,2006 Via Facsimile: 407~9()5.3J76 Mr. Buddy Elmore Stonnwater Supervisor City of Ocoee ~01 M:le'.iT'P Rrl. Ocoee, Florida 34761 Re: Subject: Center St. Stonn Water Retention Pond REVISED Center St. Stormwater ChaRge Order Proposal Delil" M,. Elmure; O&R is pleased to offer this revised change order proposal for the subject improvements to The City of Ocoee. Ihis proposal has been revised based on Che dcctsions made in our meeting dated March 16, 2006. Center St. Stormwoter Improvements: Work is based on plans (Sheets 4. 5 & 7 only) prepared by Professional Engineering Consultants, Inc., dated March 8, 2006, with no revisions. This scope of this proposal has been modified at the reque$t of the City in order to meet the City's Budget. The Budget is based, OD the. follow: 1. City ofOcoee Budget 2. C~ter Sf. Dirt Cr~djl 3. Center St. Stonn Credit 4. TOTAL BVDGET AMOUNT $ 385,000.00 $ '~.IHO no S 20.744.QO S 444~6"'.OO CLAR.IFICATIONS: 1. This proposal ;s fot all storm and roadway improvements !)ef plan from stab.on 13+10 to project limits at Woodson Ave. 2. This DOES NOT include asphalt paving for the project. G&R. ha~ included 12" stabi\i!ed Subgradc, g"limcrock base and prime cont for the full widtb of the roadway. Curb and Gutler on both sides ofthe road within these limits is included. 3. G&R has priced this work to close this section of Center St. during construction. 4. No material testing included. COST We propose to penonn this work for the Center St. Stormwllter Improvements for tbe lump sum amount of 5448.471.00. Please feel tree to give us a call jf you require additional infon.nation of have any questions. 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