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Home My WebLink About03-21-2006 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida March 21, 2006 AGENDA 6:30 P.M. - Swearing in of Commissioner Hood, District 1, and Commissioner Keller, District 4. 7:15 P.M. - REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentation of Count Me In! - Resolution - Martha Lopez-Anderson. Vandergrift) I (Mayor Presentation - 2005 Audit Report - Elden McDirmit, C.P.A. (Finance Director Horton) Presentation - PowerPoint on Modifications to Chapter 143 Regarding Solid Waste Services. (Public Works Director Zaitooni) I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Amended Minutes of November 15, 2005, and Regular City Commission Minutes of February 21, 2006. (City Clerk Eikenberry) 2. Approval of the 360 Systems Image Server for OGTV Channel 21. (Community Relations Manager Wright) Monies to purchase a new television broadcasting system for OG TV Channel 21 have been approved by the City Commission for this budget cycle. However, a budget transfer is needed to cover the cost of the new system. The 360 System will be digitized allowing television shows to be programmed via a lap top computer thereby eliminating the need for VHS tapes. The amount budgeted for the new system is $9,800.00. The cost for the 360 System is $10,155.00. Funding for the system is available in the current Community Relations budget for FY 2005/06. City Commission Regular Meeting March 21,2006 3. Approval of Traffic Enforcement Agreement for Crestwood Heights. (police Chief Goclon) A traffic enforcement agreement is required by Florida State Statutes 316.006(2) for the Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the limits of the gated subdivisions. Crestwood Heights Townhomes Owners' Association, Inc. is requesting such an agreement. 4. Quarterly Financial Report - First Quarter FY 2006. (Finance Director Horton) The Quarterly Financial report for the fIrst quarter of fIscal year 2005 summarizes the city's fmancial activity for the period 10/01/05 through 12/31/05. Revenues are being collected as anticipated for all funds. Expenditures are being closely monitored and are within expected ranges. 5. Approval of Proposal for Bluford Avenue Phase 1 Improvements by Professional Engineering Consultants (PEC). (Public Works Director Zaitooni) Professional Engineering Consultants were awarded RFQ# 0601 at the City Commission Meeting on December 20, 2005, for engineering design services for the Bluford A venue Phase 1. PEC has submitted a cost proposal for the project in the amount of $231,627.00 for fmal design and permitting of the project. The project scope is located along Bluford Avenue, from Magnolia Street to Lakeview Avenue (approximately 1,800 linear feet). The proposed project includes improvements to widen roadways, improve intersections, stormwater systems, utility systems, landscaping, hardscaping, irrigation, as well as all utility coordination. The project includes the design of pedestrian friendly features and will be consistent with the design features and characteristics of the recently completed McKey Street Project. 6. Approval of Clarke Road Pavement Rehabilitation - White Road to SR 50 (W. Colonial Drive). (Public Works Director Zaitooni) City's current fIscal year budget contains $360,000 for rehabilitation and resurfacing of Clarke Road, from White Road to SR 50. Project entails milling and replacing the damaged structural and surface courses. Staff recommends piggyback of City of Orlando's Contract BI05-2015 with the Orlando Paving Company, for this work. The estimated cost of this work is $385,084.70, which exceeds the budgeted $360,000 amount. Therefore, staff recommends deferring a sidewalk project on Lyman Street, from N. Lakewood Avenue to Rewis Street budgeted at $30,000 to fund the shortfall. 7. Approval of FDOT Memorandum of Agreement, Contract # ANY67, State Job #244298-1-72-06. (Public Works Director Zaitooni) The existing contract between the Florida Department of Transportation and City of Ocoee for the routine maintenance of the State rights-of-way will expire on April 30, 2006. FDOT is requesting renewal of this contract at $33,475.00. This amount represents a 3% increase from previous contract period. Staff respectfully requests the Honorable Mayor and City Commission approve renewal of the Memorandum of Agreement (Contract # ANY67, State Job # 244298-1-72-06) between FDOT and City ofOcoee at $33,475.00. 8. Approval for Purchase of CDS Stormwater Pollution Removal Structure. (Public Works Director Zaitooni) The City's current fIscal year budget contains $200,000 for the design and construction of a pollutant removal structure. The project is funded by the Florida Fish & Game Commission on a reimbursable basis. The objective of the project is to remove pollutants from the drainage outfall pipe before it reaches Starke Lake. Funding deadline is June 2006 and to ensure reimbursement, it is in the best interest of the City to expedite the purchase and delivery of the structure from CDS Technologies for $43,350. Page 2 of 4 City Commission Regular Meeting March 21, 2006 I F. PUBLIC HEARINGS - None I I G. REGULAR AGENDA I 9. Approval of Steak 'n Shake Waiver Requests. (Community Development Director Wagner) The Steak 'n Shake property is located on the north side of SR 50, east of the Chick-fIl-A restaurant. More specifIcally, the subject property comprises Tract D of the Walmart subdivision and the C-3 zoned property located west of Tract D. The property is currently vacant and contains a mix of mature trees and vegetation. The Steak 'n Shake small-scale site plan proposes a 4,000 square foot fast-food restaurant with 52 parking spaces. The subject property comprises of 0.97 acres and is zoned Community Commercial, C-2 and General Commercial, C-3 and is designated as Commercial on the Future Land Use Map (FLUM). The applicant is requesting a reduction in the side (west) landscape buffer and the rear (south) landscape buffer to allow for adequate vehicular travel lanes and parking. Further, they are requesting to allow the dumpster enclosure to encroach into the southern landscape buffer. Because the restaurant includes a drive-thru facility, a reduction in the building perimeter landscape buffer is being requested at the drive-thru window. Further, the subject property's lot size is less than the required I-acre (0.97 acres), therefore a waiver request is being proposed by the applicant. Finally, stormwater for the Steak 'n Shake site is being discharged into the Ocoee Commerce Center master retention pond. To allow for this, the applicant is requesting a waiver because the stormwater is not being retained on-site. 10. Discussion of Potential Termination of Contract for Yard Waste & Bulky Waste with Onyx Waste Services. (Public Works Director Zaitooni) Onyx Waste Services has formally requested termination and early release from their current contract for Yard Waste & Bulky Waste. This contract is set to expire on August 30,2006, and pursuant to City Commission's approval, the services will be brought back in-house. The current schedule for delivery of yard waste trucks is tentatively set for April 2006. In addition, the type and quantities of the services will be revised as soon as Chapter 143 is modifIed in the near future. Therefore, staff has no objection to an early release of Onyx from their contract with the City subject to a timely and orderly transition to an in-house operation. Staff recommends City Commission approve termination and early release of Onyx Waste Services subject to a timely and orderly transition to an in-house operation and direct the City Attorney to devise an agreement for the termination action. 11. Discussion Regarding an Early Retirement Option Window Under the Ocoee Municipal General Employees' Retirement Trust Fund. (Human Resources Director Carnicella) Amendment to the General Employees' Pension Ordinance to allow an Early Retirement Option window for employees with more than 30 years of service. These employees will be entitled to a normal retirement amount based on their years of service at the present 2.5% multiplier. These employees would not be subject to the age penalty provision for retiring before age 60. Foster & Foster, the General Employees' Pension Actuary has stated it will cost $37,291 to fund this early retirement option window. The anticipated savings from replacing the employees, by hiring replacements at the minimum of their respective pay grades is $59,782. Therefore, the savings to the City after payment ($37,291) is made for the cost of the early retirement option window will be $22,491. Page 3 of 4 City Commission Regular Meeting March 21, 2006 I H. STAFF REPORTS 12. Certification of Ocoee General Election. (City Clerk Eikenberry) I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4