HomeMy WebLinkAboutItem #02 360 Systems Image Server for OGTV Ch. 21
AGENDA ITEM COVER SHEET
Meeting Date: March 21,2006
Item # 2
Contact Name:
Contact Number:
Joy P. Wright
407 -905-3100 x1530
Reviewed By:
Department Director:
City Manager:
Background Summary:
Monies to purchase a new television broadcasting system for OGTV Channel 21 have been approved by
the City Commission for this budget cycle. However, a budget transfer is needed to cover the cost of the
new system.
Issue:
The 360 System will be digitized allowing television shows to be programmed via a lap top computer
thereby eliminating the need for VHS tapes. The amount budgeted for the new system is $9,800.00. The
cost for the 360 System is $10,155.00. Funding for the system is available in the current Community
Relations budget for FY 2005/06.
Recommendations
Staff recommends the Commission approve a budget transfer of $355.00 from line item 5202 to line item
6400 in the Community Relations budget.
Attachments:
Quote from 360 Systems and a quote received from the DemandStar system.
Financial Impact:
There are adequate funds available in the Community Relations budget to cover this $355.00 budget
transfer item.
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
_ Original DocumenUContract Attached for Execution by City Clerk
_ Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
N/A
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
2
City Manager
Robert Frank
Commissioners
Gary Hood. District 1
Scott Anderson. District 2
Rusty.Johnson. District 3
Nancv.1. Parker. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Joy P. Wright, Community Relations Manager
DATE:
March 21,2006
RE:
360 System for OGTV Channel 21
ISSUE
Monies to purchase a new television broadcasting system for OGTV Channel 21 have been approved
by the City Commission for this budget cycle. However, a budget transfer is needed to cover the cost
of the new system.
BACKGROUND/DISCUSSION
The Community Relations Department is responsible for providing Oeoee residents with quality
programming through OGTV Channel 21. The current system used by OGTV to air programming is
outdated. It utilizes VHS taped formatting.
The 360 System will be digitized allowing television shows to be programmed via a lap top computer
thereby eliminating the need for VHS tapes. The amount budgeted for the new system is $9,800.00.
The cost for the 360 System is $10,155.00. Funding for the system is available in the current
Community Relations budget for FY 2005/06.
RECOMMENDATION
Based on operational need and necessity, we are requesting approval for a line item budget transfer
in the department budget of $355.00 in order to purchase this equipment.
Thank you for your consideration.
1
360 Systems Broadcast
31355 Agoura Road
Westlake Village, CA 91361
(818)991-0360 Phone
(818)991-1360 Fax
360 Systems Image Server Sales Quotation
;,-.;
Broadcast Quality Video Servers For The Professional A/V Market
Customer:
Address:
City of Ocoee
150 North Lakeshore Drive
Ocoee, FL 34761
360 Systems Contact Information
Contact:
Phone:
Email:
(407) 905-3100
Greg Kregoski, Business Development Manager
(818)735-8223 Phone
(818)991-1360 Fax
GreQ. Kreaoski@36Osvstems.com
Quote Number: Ocoee.2000B-120.121205
December 12, 2005
Image Server 2000 wI 50 Hours Storage
-Composite Analog and SOl Video
-1 Record Channel
-3 Playback Channels
-Balanced XLR Audio
-RAID-5 Protection
-Gigabit Ethernet Connectivity
-Advanced Playlisting
-Key & Fill Graphics Support
-Compatibility with Desktop Editors
- ..
. ~ ,
The Image Server is a new generation of video server that offers broadcast quality and reliability at a reasonable price. Its extensive feature set makes it an
excellent choice for VTR replacement, satellite ingest, and as play to air servers. The Image Server 2000 includes 3 video channels, and can store up to 170 hours
of MPEG-2 video on internal RAID drives. By adding the Multi-Format option the Image Server 2000 simplifies IT workflow by importing DV25 files over gigabit
Ethernet from an NLE such as Final Cut Pro@, Adobe Premiere@, and Avid Express DV@.
Item
Part Number
Unit Price
Extended Price
Image Server 2000 wi 52 hours
Image Server 2000 with 52 hours of storage @ 12
Mb/s. MPEG-2 video server with 1 input, up to 3
2000B-120 outputs, MXF network transfers, head and tail
trimming, advanced playlisting, four 120 GB serial
ATA hard drives in RAID-5 array.
$9,995.00
$9,995.00
~~
Subtotal
Freight & Insurance ($160 per Image Server)
$9,995.00
$160.00
Total (excluding applicable tax)
$10,155.00
This is a budgetary quotation and is valid for 30 days from receipt
Page 1 of2
Wright, Joy
From: Tolbert, Joyce
Sent: Tuesday, March 07, 2006 5:25 PM
To: Wright, Joy
Subject: RE: Demand Star quote for OGTV system
Joy,
The quote we have is from Komputer Kingdom for $10,263.00 from Demandstar. Crystal will provide you with a
copy. Attach to the requisition and justify in the "notes" section of the requisition reasons for going with the higher
priced quote. Thanks.
Joyce Tolbert, CPPB
Purchasing Agent
City of Ocoee
150 N Lakeshore Drive
Ocoee, FL 34761
407-905-3100 x1516
407-656-3501 fax
From: Wright, Joy
Sent: Tuesday, March 07,20065:10 PM
To: Tolbert, Joyce
Subject: Demand Star quote for OGTV system
Joyce,
When we talked about the new television system for OGTV, you mentioned that you had
received a quote through the Demand Star.
I have a quote from the company that I'd like to use and I've filled out a purchase order. Will
you forward me the quote you received? I believe the quote I have is higher in price than the
quote you have.. Do I need to justify going with the higher quote?
Thank you.
Joy P. Wright
Community Relations Manager
City of Ocoee
150 N. Lakeshore Drive. Ocoee, FL 34761
PH (407) 905-3100 x1530 . FAX (407) 656-8504
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3/13/2006